2011-2012 FIMC-VI Webinar Series

1. 2011-2012 FIMC-VI Webinar Series PowerPoint for the Teachers of the Visually Impaired

2. AGENDA – PowerPoint Session OneSeptember 26, 2011 1:00 Welcome and Instructions 1:10 PowerPoint Basics 1:45 Break 1:50 PowerPoint for Braille Students 2:10 PowerPoint for Large Print Students 2:20 FIMC-VI update 2:30 Adjourn

3. Objectives of Webinar Series • To provide teachers of the visually impaired • Timely information in a cost-effective manner • Overview of upcoming events • Technology tools for managing: • Instructional materials access - PowerPoint • Student management and data collection - Excel

4. Key Points for Webinars • Participants are expected to produce a PowerPoint between session one and two and submit it. • Certificates of completion will be provided to participants that satisfactorily complete both sessions and all practice activities • Inservice points are at the discretion of the local district or agency

5. Goals for PowerPoint Webinar • Session One • Introduce basic PowerPoint development techniques with emphasis on accessibility features • Participants will be able to create an appropriate PowerPoint • Session Two • Provide guidelines for working with classroom teachers that use PowerPoint • Introduce the fun aspects of PowerPoint such as sounds, narrations, music, etc.

6. PowerPoint What TVIs need to know

7. Accessibility Tips • Use color scheme which provides contrast • Use sans-serif fonts (Arial, Tahoma, Verdana) or APHont • Title every slide • Use Alt Tags for pictures and images

8. Screen Set-Up • Left side – Slide preview • Use this to navigate between slides • The one we are working on is highlighted • Bottom – Presenters notes • Middle – Working slide is what you will see in the presentation or print • Top - menu bar

9. Getting Started • Open PowerPoint to a blank slide. • Two text boxes – Title and Body • Click inside the Title text box and type a title • Click inside the Body text box and type content • Default setting is a Bulleted List • Default font and size depends on the design

11. Menu Bar • Home Tab • Slides Section • New Slide • Layouts – different configurations for how the slides look. Ones we will use are: • Title and content (this slide)) • Title slide • Section slide • Comparison: two text boxes • TO OPEN: Click on the down arrow next to the word Layout

12. This is a Title Slide - text box is centered on the page Second text box is beneath with different font/color/size Ok …next??

15. Section Slide: smaller font size above, different font/color/size Section slide – Text box is lower and all caps

18. Comparison of PowerPoint 2003 to PowerPoint 2007 PowerPoint 2007 PowerPoint 2003 Menu Bar w/ drop downs Toolbars instead of tabs Insert New Slide Pictures New Text Box Table Format Fonts Alignments Slide Layouts Slide Designs • Tabs for Menu Bar: • Home Tab • New Slide • Slide Layout • Fonts • Alignment • Insert Tab • Pictures • New text box • Table

19. Comparisons Continued PowerPoint 2007 PowerPoint 2003 Tools Spelling View Masters Slide Show Slide Show – set up presentation Window • Design Tab • Templates for backgrounds • Colors / Fonts/ Effects • Animations • Slide Show – set-up presentation • Review • Spell Check • View • Masters • Slide Show

21. PowerPoint Tips • You must be working inside a textbox for the menu bar to be active. In presentation mode, you can’t make changes • Resize text boxes by running your mouse over the small circles or squares on the dotted lines. When you see the arrows, click and drag. • To keep the text box proportional use the corners to stretch or shrink.

22. PowerPoint Tips • You can tilt the text box by using the green dot at the top of the box. Click on the lines of the box, run your mouse over, when you see the arrows, click and drag to the position you want. • If you need to delete a text box, right click and then cut to delete. Never leave an empty text box in your presentation, it shows up on the screen or in print.

23. After Layouts, we move to …. Editing Text

24. Editing Text • In the Home Tab, FONT Section: • As in MS Word – highlight (click and drag) the word or phrase, then click to change to BOLD, Italic, or underline • You can use Keyboard Commands such as ctl B for bold, ctl I for Italics, ctl U for underline • You can select colors – drop down arrow next to the A with the color under it. Select the coloryou wantto use

25. Text Alignment • Home Tab and Paragraph Section • Bullets • Numbers • Indents: Decrease Level and Increase Level • Alignment: Left Justify, Center, Right Justify

26. PowerPoint TIPS • CTL z is the undo command. If you goof-up, use CTL Z to “erase” and take you back • Fonts should always be at least 24 points • Slides should not have more than 5 bullets • Keep text to a minimum

27. Fun stuff! Menu bar - insert Tab for Inserting pictures

28. Insert Tab: Pictures and Clip Art • Click on Insert Tab in menu bar • Choices are • Picture (downloaded and saved on your computer) • Clip Art (from PowerPoint or Microsoft) • Shapes: arrows, lines, smiley faces, etc. • Smart Art: graphic diagrams • Charts: data representation

29. Clip Art and Pictures

31. Insert Tab: Pictures and Clip Art • ALWAYS INSERT – do NOT cut and paste • Add a caption to your pictures • Insert Text Box under the picture and type in a brief description. Added text boxes do not export to Ms Word. Image of a braille book

32. Insert Tab: Pictures and Clip Art • To resize or move a picture: • Click on the picture. You will see a box with edit points (small circles). Click and drag the corners

33. Insert Tab: Pictures and Clip Art • To tilt a picture: • Click on the picture. Find the small green circle usually at the top of the picture. • Click on the green dot and arrange the picture (or text box) as you want.

34. Alt Tags for Pictures for Screen Readers • Click on the picture or image • Right click to bring up the “Context Menu” • Select Size and Position from the Context Menu • Choose the “Alt Text” tab • Type in your description of the image or picture

35. PowerPoint Tips • To rearrange slides, click and drag from the side menu bar. • Keep your titles consistent • Check for capitalization consistency in bullet points • Export to word to check for spelling, spacing, and consistency

36. Design Tab - Themes • Dramatically different than 2003 version • Choices for themes, colors, and fonts • As you put your cursor on the icon for the different themes, you get a preview • To see more choices, use the drop down arrow next to the themes • You can change ALL slides or just SELECTED slides • Right click on the choice to apply to all slides or selected slides

37. Exporting for Braille in PowerPoint 2007 • Open “OFFICE Button” • Select Publish • Select Create Handouts in MS Word • Select Outline Only

38. Export to Braille Step 1

39. Export to Braille Step 2

40. Export to Braille Step 3

41. Exported File Ready for Braille • Open the word file • CTL - A to select all • Change the font size to a 12 (to make it easier to manage) • Remove the Bullets (Home tab, down arrow next to bullets, select None) • Left Justify

42. Exported File Ready for Braille • Label each slide as Slide 1, Slide 2, etc. • Include descriptions of pertinent pictures • Open in Duxbury, translate, emboss.

43. PowerPoint TIPS • When presenting to students with visual impairments, add sound cues when advancing to next slide • Insert tab – Sound – Sound from clip organizer – Chimes • Start automatically when clicked

44. Moving on …. Large Print

45. Print Settings • Office Button / Print / Print (CTL P) • Print What? Handouts • Slides Per Page – One or Two • Color or Grayscale? • Print Slide Numbers or Current Slide

46. Print Settings for Large Print #1

47. Print Settings for Large Print #2

48. Print Settings for Large Print #3

49. Print Settings for Large Print #4

50. Ready to Show??? • Menu Bar – Slide Show • From Beginning or From Current Slide • Go through the presentation prior to showing. Slides appear differently when in presentation mode • ESC to return to edit mode