640 likes | 934 Views
2. William J. RoberstonVice President JPMorgan Chase. 3. IntroductionOverviewSEC update DTC update DRS Sub-Committee update Frequently Asked Questions
E N D
1. Stock Certificate DematerializationPresentation and Roundtable January 11, 2007
2. 2 William J. Roberston
Vice President
JPMorgan Chase
3. 3
Introduction
Overview
SEC update
DTC update
DRS Sub-Committee update
Frequently Asked Questions & Answers Program Agenda
4. 4 William J. Robertson - JP Morgan Chase
Lawrence Morillo - Pershing LLC
Susan Petersen - SEC
Joseph Trezza - DTCC
Kathryn Sevcik - Wells Fargo Shareholder Services
Kevin McCosker - Pershing LLC
Armando Di Biase - The Bank of New York
Donna Fremgen - Merrill Lynch
John Hosty - The Northern Trust Company
5. 5 Lawrence Morillo
Managing Director
Pershing LLC
6. 6 Objective
Eliminate the issuance, transfer and retention of paper securities certificates
Industry costs - $250 million
Lost and stolen - $49.4 million
Alternatives to physical securities
Hold in street name
Book-entry only (municipals, governments, options)
Direct Registration System (DRS)
Physical Securities
7. 7 Direct Registration System (DRS)
Security is registered in customer name on the Issuer's books
Either Company or its Transfer Agent holds the security in book-entry form
Customer receives mailings from issuer
Statement of ownership
Periodic account statement
Dividends
Annual Reports
Proxies
Other Physical Securities
8. 8 States/Other Jurisdictions
Delaware - Industry Milestone – August 1, 2005
Eliminates requirement to provide physical certificates
Corporations can issue certificates, but are not obligated
Arizona, California, Louisiana, Missouri - completed
Puerto Rico – requires change
Limited participation among firms
Contacting firms in Puerto Rico to solicit support
Physical Securities
9. 9 DRS – Exchange Listing Requirements
January 2007 - NEW ISSUES
January 2008 - ALL ISSUES
Physical Securities
10. 10 Physicals DRS WT’s
# % # % Total Inc/Dec
2004 24,793 1,205 25,998
2005 21,235 2,706 23,941
2006* 15,239 4,535 19,774
*YTD November
Physical Securities
11. 11 DTC WT’s Average – November 2006 Physical Securities
12. 12 DRS Education Committee
DTC, NASD, SEC, SIFMA, STA
Licensing requirements – Series 7, 24, Continuing Education
DRS Working Group – rejects, process improvements
Comprehensive DRS information for firms
Physical Securities
13. 13 DRS Education – Next Steps – Firms
Registered Reps/Operations/Customers
Education becomes more important as DRS increases
Alternatives to physical certificates
Hold in street name, book-entry, DRS
DTC
“Paper Torture Article”
Consider DRS not physical certificates
Firms should mandate DRS default – NOW!
DTC may request a rule change
Physical Securities
14. 14 Physical Securities “Inefficiency = Risk”
Ron Kessler – AG Edwards
15. 15
Susan Petersen
Special Counsel
Division of Market Regulation
U.S. Securities & Exchange Commission
16. 16 SEC Update DRS Regulatory Perspective
State Laws
Exchange Listing requirements
Future direction
17. 17
Joseph Trezza
Vice President
Depository Trust & Clearing Corporation
18. 18 DTC Update DRS Update/Next Steps
WT’s
Deposits
Non-Transferables
DTC Custody
Future
19. 19 DTC Update DRS Update
August 2006
SEC approved rules - all exchange listed issues must be DRS eligible
January 1, 2007: NEW ISSUES
January 1, 2008: ALL ISSUES
September 2006
DTC filed new Transfer Agent requirements
DRS
FAST
20. 20 DTC Update DRS Next Steps
Underwriter awareness
Information to Syndicate Operations Division
Letters to all underwriters
DTC articles
U.S. Facilities shut down
Eliminate “Hold and Bust” function
Minimal transaction volumes - 2 “Busts” per day
Certificate transactions continue to decline
21. 21 DTC Update DRS Next Steps
Discuss cost of Certificates vs. Statements
Continue to raise certificate fees for DRS eligible issues
Cover full cost of processing
Lower DRS Statement cost
22. 22 DTC Update DRS Next Steps
January 2007
All IPO’s to join DRS
Begin discussions of eliminating certificates for DRS eligible issues
Info exchange - DTCC Board, SIFMA, Industry
3Q 2007: Implement DRS enhancements
Move “all” shares
Move “all”, sell fractions
Move “all”, sell fractions, terminate account
23. 23 DTC Update DRS Next Steps
January 2008
Migrate all exchange listed issues
2Q 2008
Discuss DTC default to DRS “statement only”
Currently 80% of WT’s are DRS eligible issues
24. 24 DTC Update WT’s
2007 Projection
Avg. WT’s certificate volumes ? 22%
WT’s DRS statement volumes ?50%
3Q 2007
Discuss limited processing days for WT’s
25. 25 DTC Update WT’s
Mid 2008
Prepare to eliminate DMD processing
4Q 2008
Retire DMD functionality for DRS issues
All WT’s to DMA for DRS eligible issues
26. 26 DTC Update Deposits
4Q 2007
Certificate Automated Select Service (CASS)
Phase I
Agent participation
Certificate verification process
Phase II
Explore agent capacity
Willingness to participate
Truncate certificate @ depository
27. 27 DTC Update Non-Transferables
2006
Over 1 million certificates in vault
PREM, destruction process continues
350,000 certificates destroyed in 2006
33% of current inventory
Economies of scale diminish
January 2007
Fees increase - $7.00 per position
3Q 2007
Explore eliminating new deposits
Consider additional fee increases
28. 28 DTC Update DTC Custody (Non-Cede)
2007
Growth continues - less fungible certificates
Vault - over half million certificates and growing
All manual processes, no economies of scale
1Q 2008
Recommend “right-sizing” fees
3Q 2008
Plan to retire Envelope Settlement Service (ESS)
29. 29 DTC Update DTC Custody (Non-Cede)
1Q 2009
Evaluate processing options
Efficiencies
Cost reduction
Location
30. 30 DTC Update Future
2008
DRS/FAST - 400 agents
DRS - over 10,000 issues
Industry consideration of eliminating certificates
2010
Immobilization complete
Few, if any, certificates in system
31. 31 Let’s start talking about going paperless.
Let’s start talking about going paperless.
32. 32
Kevin McCosker
Vice President
Pershing LLC
33. 33 Issuer/CUSIP Eligibility
Corporate by-laws must permit the issuance of book-entry shares
CUSIP must be DTC and FAST eligible
Must provide DTC 10 days notice prior to DRS activation DRS Sub-Committee Update
34. 34 Transfer Agent Eligibility:
Registered transfer agent (SEC Rule 17A (c))
Participates in DTC’s FAST program
Execute a DRS Limited Participant Account agreement
Able to store new data fields:
Investor account number at the Broker/Dealer
Broker/Dealer firm name
DTC participant account number
Payment Surety Plan (PSP) number at the transaction level
Capability to match a Profile move request on the prior Transfer Agent’s account number until the shareholder knows their new account number DRS Sub-Committee Update
35. 35 Broker/Dealer Eligibility
Must be a DTC participant
Must have a Profile Surety Program (PSP) number to initiate share movements
Must honor the investor’s request for a “register and ship” in statement form DRS Sub-Committee Update
36. 36 The following DRS information will be provided on the DRS Statement or check stub:
Full Registration
DRS Account number at the Transfer Agent identified on the statement as “Account Number”
Number of shares held in DRS (not necessarily shares held in DRIP)
Total number of DRS restricted shares, if applicable
CUSIP number or symbol (must be industry assigned 9 digit number or ISIN number)
Statement Date DRS Sub-Committee Update
37. 37 All DRIP Statements will include:
Full Registration
DRIP Account number at the Transfer Agent identified on the statement as “Account Number”
Number of shares held in DRIP (not necessarily shares held in DRS)
Total number of DRIP restricted shares, if applicable
CUSIP number or symbol (must be industry assigned 9 digit number or ISIN number)
Statement Date DRS Sub-Committee Update
38. 38 All DRS Transaction Advices/Statements will include:
Date of the transaction
Investor’s Broker/Bank Custodian account number and firm name for that particular transaction
Number of shares for the transaction
CUSIP number or symbol (must be industry assigned 9 digit number or ISIN number)
DRS Account number at the agent identified on the statement as “Account Number”
Full registration DRS Sub-Committee Update
39. 39 Moving shares from a DRS account to a Broker or Bank Custodian
Initiated by the receiving Broker/Bank Custodian
Authorization from the end customer is required
Review most recent statement (have investor verify share amount with the agent if the statement is old )
Request DRS and DRIP accounts only
Compare account details
Verify tax ID with customer (especially joint accounts)
Maintain a list of account number formats
Add to the "Profile" System
Maintain paperwork physically or electronically (based on federal and state law) at the Broker/Bank Custodian DRS Sub-Committee Update
40. 40 Moving shares from a Broker/Bank Custodian to a DRS account
Initiated by the delivering Broker/Bank Custodian
Authorization required to deliver shares
Broker/Bank Custodian submits a WT’s through DTC and indicates “S” for DRS statement
DTC sends account number to the Broker/Bank Custodian
Transfer Agent sends confirmation to registered holder
Maintain paperwork physically or electronically (based on federal and state law) at the Broker/Bank Custodian DRS Sub-Committee Update
41. 41 Known Issues
DRS statements are issued when sending securities for corporate actions or transfers
Broker/Custodian loses control of the assets
Gifting of assets - Statements are issued directly to the recipient of the gift instead of presenter
Statements not sent by all Transfer Agents on a scheduled basis as it is not required by UCC or SEC regulations
Privacy laws restrict agents from divulging information such as the customer’s account number, account registration, tax ID number except to the registered owner of the account
42. 42 Known Issues (continued)
Certificated IRA Custodial accounts will have new shares issued in DRS form and the statement will be sent to the address on record. This address may be the investor’s address and not the IRA custodian’s.
IRA Custodial accounts are issued in DRS form without the custodians’ acceptance
No way to request “All” shares and liquidate fractions, industry is working on a solution
Transfer Agents are not designated a control location therefore Brokers can not hold DRS accounts on their books
DRS Issues that are held at a Broker in street-name are not always eligible for the Transfer Agent’s Dividend/Reinvestment Plan through DTC
43. 43 Known Issues (continued)
DRS and Dividend Reinvestment Plans cannot be combined at the Transfer Agent. Therefore, multiple statements may exist, one for each share type.
Restricted shares may be held in DRS, however, they are not eligible to move through the "Profile" System until the restriction is lifted.
Broker/Bank Custodians submitting physical shares through DTC for corporate action processing may also need to request any DRS shares through the "Profile" System. (this occurs when a registered owner holds both physical and DRS shares).
44. 44 Impact of dematerialization upon custodian
Safekeeping of Securities
Statements cannot be held in lieu of certificates
Restricted Securities
Only non-certificated corporations can be held in DRS
Asset Receipts
Currently activity advices are not sent to the Broker/Bank Custodian once a DRS transaction is complete
45. 45
Donna Fremgen
Vice President
Merrill Lynch
46. 46 Frequently Asked Questions How does a registered owner obtain the most recent DRS or Dividend Reinvestment statement?
47. 47 Frequently Asked Questions How does the Broker or Bank Custodian transfer a registered owner’s entire book-entry position from a DRS/Dividend Reinvestment account to a brokerage account?
48. 48 Frequently Asked Questions Can the Broker/Bank Custodian request DRS and Dividend Reinvestment Plan shares on one "Profile" System request?
49. 49 Frequently Asked Questions Can a registered owner’s Broker/Bank Custodian request that their DRS shares move to a DRIP Plan through the "Profile" System?
50. 50 Frequently Asked Questions Can fractional shares transfer out of a registered owners DRS/Dividend Reinvestment Plan to the Broker or Custodian if added to the "Profile" System?
51. 51 Frequently Asked Questions How does a Broker or Custodian liquidate the fractional shares not transferred from a registered owners DRS /Dividend Re-investment account?
52. 52 Frequently Asked Questions If the registrations at the Brokerage account and DRS/Dividend Re-investment account do not match, how do you request DRS/Dividend Re-investment positions?
53. 53 Frequently Asked Questions Is Legal paperwork required to process a DRS/Dividend Reinvestment transfers (e.g. Corporate Accounts and Estate accounts) ?
54. 54 Frequently Asked Questions What happens if a Broker/Bank Custodian requests a registered investors account through the "Profile" System on payable date of a dividend in a reinvestment plan ?
55. 55 Frequently Asked Questions Can a registered owner sell a position at their broker while the shares are still held in registered form at the agent (DRS).
56. 56 Frequently Asked Questions How are Private Placements being addressed?
57. 57 Frequently Asked Questions How does a Broker/Bank Custodian get a restriction lifted for the registered owner’s DRS shares? (e.g. 144 shares) (Example 1)
58. 58 Frequently Asked Questions (Example 2)
59. 59 Frequently Asked Questions Can a registered investor with a DRS account get a physical certificate from the Transfer Agent?
60. 60 Frequently Asked Questions What is the turnaround time for processing a DRS transfer?
61. 61 Frequently Asked Questions Can a Broker/Bank Custodian submit a physical certificate to the Transfer Agent for a reorg, stock split or transfer and get a certificate back?
62. 62 William J. Robertson - JP Morgan Chase
Lawrence Morillo - Pershing LLC
Susan Petersen - SEC
Joseph Trezza - DTCC
Kathryn Sevcik - Wells Fargo Shareholder Services
Kevin McCosker - Pershing LLC
Armando Di Biase - The Bank of New York
Donna Fremgen - Merrill Lynch
John Hosty - The Northern Trust Company
63. 63 Resources BDUG - www.bdug.org
DTCC - www.dtcc.com/nomorepaper.com
SEC - www.sec.gov
SIFMA - www.sia.com
STA - www.stai.org
64. 64 Thank you for participating