130H - VistA Imaging Importing External Source Documents HIM

1. 130H - VistA Imaging Importing External Source Documents (HIM) 8/12/10 Ricky Hedgepeth Pamela Heller Danielle Wilson

2. Websites Health Information Management: Practice Brief #6 Handling Medical Information in Electronic Format http://vaww.vhaco.va.gov/him/refsresources.html#briefs HIM Fact Sheet Non-VA Purchased Care - VistA Imaging Capture http://vaww.vhaco.va.gov/him/refsresources.html#factsheets

3. Websites Health Information Management Document Scanning http://vaww.vhaco.va.gov/him/docscanning.html Scanning FAQ http://vaww.vhaco.va.gov/him/faq.html VistA Imaging http://vaww.vistau.med.va.gov/vistau/vistaimaging/

4. Importing External Images VistA Imaging MAG CAPTURE key Work station configuration setup Import images Individual image Batch images

5. VistA Imaging MAG CAPTURE Key Capture-related Security Keys MAG CAPTURE - Allow capture of images without an associated specialty (i.e. 'NONE' on the Imaging Capture configuration window). MAG NOTE EFILE User can electronically file notes without an electronic signature from the Imaging Capture workstation. MAGCAP ADMIN - Allow capture of images associated with the ‘Admin Document’ specialty. MAGCAP CP - Allow capture of Clinical Procedure images. MAGCAP LAB - User can capture Laboratory images from the Imaging Capture workstation. MAGCAP MED C - User can capture Cardiology images from the Imaging Capture workstation.

6. VistA Imaging MAG CAPTURE Key MAGCAP MED G - User can capture GI images from the Imaging Capture workstation. MAGCAP MED GEN-User can capture Generic Medicine images from the Imaging Capture workstation. MAGCAP MED H - User can capture Hematology images from the Imaging Capture workstation. MAGCAP MED HI -User can capture Internal Medicine / Hematology images from the Imaging Capture workstation. MAGCAP MED I - User can capture Internal Medicine images from the Imaging Capture workstation. MAGCAP MED N - User can capture Neurology images from the Imaging Capture workstation. MAGCAP MED P - User can capture Pulmonary / Endoscopy images from the Imaging Capture workstation.

7. VistA Imaging MAG CAPTURE Key MAGCAP MED PF - User can capture Pulmonary Function Test images from the Imaging Capture workstation. MAGCAP MED R - User can capture Rheumatology images from the Imaging Capture workstation. MAGCAP MED Z - User can capture Consult images from the Imaging Capture workstation. MAGCAP PHOTOID - User can capture Photo ID images from the Imaging Capture workstation. MAGCAP RAD - User can capture Radiology images from the Imaging Capture workstation. MAGCAP SUR - User can capture Surgery images from the Imaging Capture workstation. MAGCAP TIU - User can capture TIU images from the Imaging Capture workstation. Ricky and Danielle will illustrate the VistA Imaging capture portion.Ricky and Danielle will illustrate the VistA Imaging capture portion.

8. Work Station Configuration Setup To start Clinical Capture Capture is started from the Tools | VistA Imaging Capture option in CPRS. When Capture is started this way, the current patient in Capture will always match the current patient in CPRS If the Connect To box appears, select the VISTA System you want to log into, then click OK

9. Work Station Configuration Setup

10. Initial Capture Window

11. Capture Overview Capture Single Image Capture Multiple Images

12. Scenario 1 Import a dermatology note received in Non-VA Purchased Care (Fee) with the bill for services.

13. Scenario 1 Hint: Remember this is Non-VA Purchased Care (FEE) and the bill should not be imported.

14. DEMO Solution to Scenario 1 Import a dermatology note received in Non-VA Purchased Care (Fee) with the bill for services.

15. Scenario 2 Import a Mammography report received from a private sector hospital where the veteran received care. 

16. DEMO Solution to Scenario 2 Import a Mammography report received from a private sector hospital where the veteran received care. 

17. Scenario 3 Import Wound Care image from private sector hospital to a dermatology progress note.

18. DEMO Solution to Scenario 3 Import Wound Care image from private sector hospital to a dermatology progress note.

19. Scenario 4 Import a surgery report received from an Ambulatory Surgery Center in the private sector.

20. DEMO Solution to Scenario 4 Import a surgery report received from an Ambulatory Surgery Center in the private sector.

21. Scenario 5 Import a scanned dermatology note from an Non-VA physician.

22. DEMO Solution to Scenario 5 Import a Batch dermatology note from an Non-VA physician.

23. Questions Contact Information Ricky. Hedgepeth@va.gov Pamela.heller2@va.gov Danielle.wilson2@va.gov