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Early Childhood Transition Data Reporting

Early Childhood Transition Data Reporting. Reporting Site: http://www.sde.idaho.gov/SpecialEd/ECTransition/default.asp Password: Same as password used for Part B Application submitted to Lester Wyer in October For assistance with password, send request to PBSchmidt@sde.idaho.gov.

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Early Childhood Transition Data Reporting

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  1. Early Childhood Transition Data Reporting Reporting Site:http://www.sde.idaho.gov/SpecialEd/ECTransition/default.asp Password: Same as password used for Part B Application submitted to Lester Wyer in October For assistance with password, send request to PBSchmidt@sde.idaho.gov

  2. Data Due Date • Wednesday - September 30, 2008 by midnight

  3. Federal Expectation • Target is 100% compliance • Compliance expectations: • Seamless transition • Eligibility determined by 3rd birthday • IEP in place or IFSP adopted by 3rd birthday • No loss of services during transition • Report EC transition data to the SDE annually

  4. Late Transitions • Check reason for delayed transition • Parent • Example: Parent refuses consent for evaluation, does not make child available, fails to access services • Infant Toddler Program • Example: Provides notification too late • School District • Example: Inadequate staff, no SLP, etc. • May also send email to SDE to explain unusual circumstances

  5. Process • Step 1: Pull files of students who came from the Idaho Infant Toddler Program between July 1, 2007 & June 30, 2008 • Child’s birth date must be between July 1, 2004 and June 30, 2005 • Step 2: Eligibility Report or IEP/IFSP adoption date on or prior to the child’s birth date? • Step 3: Check to see if services began as written on the IEP. • Step 4: If late, how many days late? • Step 5: Why was it late?

  6. Data submission to the SDE • Report Accurate Data • 100% of student files (not a sample) • Every school district must submit a report (report “0” if the district doesn’t have any students transition)

  7. DATA DOOR http://www.sde.idaho.gov/SpecialEd/ECTransition/default.asp

  8. State Special Education Website:http://www.sde.idaho.gov/site/special_edu/ http://www.sde.idaho.gov/site/special_edu/ http://www.sde.idaho.gov/site/special_edu/ http://www.sde.idaho.gov/site/special_edu/ http://www.sde.idaho.gov/site/special_edu/

  9. Select district 2. Part B Application password Can’t find the password? Contact Pam at: PBSchmidt@sde.idaho.gov or 332-6911

  10. Note dates of birthdays • Was child referred by Idaho ITP?

  11. Total number of referrals from Idaho ITP # NOT eligible # eligibility decisions made by 3rd birthday Note: Gray boxes automatically calculate

  12. Scenario 1 • 5 children whose birthdays fell between July 1, 2004 and June 30, 2005 were referred from Part C Infant Toddler Program • 3 of the 5 were found eligible for school services • 2 were NOT eligible • Of those found NOT eligible, 1 eligibility decision was delayed because the parent had to travel with his job and was unavailable until 2 days after the child’s 3rd birthday.

  13. Record the Data 5 referred 2 NOT eligible – 1 on time Auto populates with 1 late and 3 eligible 1 transition was 2 days late: put a 2 in both boxes Reason: Dad on the road

  14. Story Behind the Data • Districts will be required to send narratives to explain reasons for delays for timely transitions • i.e. Family is in the process of moving to a new district so they chose to wait to start services until they were settled within the new district boundaries. • i.e. IEP was not implemented as written because district could not find speech language pathologist to contract with.

  15. That’s My Story & I’m Stickin’ To It! • Stories are required for any transition over 30 days late • Encourage a story to explain “other” • Title it: “EC Story” • Email to: MBWells@sde.idaho.gov

  16. No EC Referrals? • Form defaults to all zeros. • Just click “Final Submit” • Fill in contact information • DONE!

  17. Print a copy of the page for your records • At the bottom of the page, click on • A form will appear asking for your contact information in case we have questions.

  18. Accurate Data • Child did not reside in the district on their third birthday. • Child received services from ITP from another state. • Districts did not give themselves credit as having a plan in place when eligibility had been determined and the team agreed to adopt the IFSP. • More answers in Q&A on opening page of this data collection site

  19. Contact InformationQuestions? • Marybeth Wells • Early Childhood Coordinator • MBWells@sde.idaho.gov • Jean Taylor • Special Education Co-Director • JETaylor@sde.idaho.gov

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