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Dossier Action Tracking (DAT) Project Overview

Dossier Action Tracking (DAT) Project Overview. CSG Technical Review Presentation Office of Information Technology Rose Rocchio. Presentation Outline. Background. Technology. Next Steps. Q & A. Background. Technology. Next Steps. Q & A. Background DAT Project Sponsors &Teams.

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Dossier Action Tracking (DAT) Project Overview

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  1. Dossier Action Tracking (DAT) Project Overview CSG Technical Review Presentation Office of Information Technology Rose Rocchio

  2. Presentation Outline Background Technology Next Steps Q & A

  3. Background Technology Next Steps Q & A

  4. BackgroundDAT Project Sponsors &Teams

  5. BackgroundBusiness Challenges • No ability to track the Academic Personnel (AP) process across organizational boundaries • No electronic official “historical record” • Duplicate data entry (4X) • Difficult to enforce campus deadlines (1500 reviews/year) • Complex appointments are increasing (joints/splits)

  6. BackgroundDAT Project Objectives • Facilitate AP review process by creating a single action tracking data repository • Create an official electronic “historical record” • Eliminate duplication of data entry • Provide automation for eligibility business rules • Consolidate AP databases to seed new db

  7. The DAT Consolidated Vision

  8. Background Technology Next Steps Q & A

  9. TechnologyDevelopment Partners • The Life Sciences Division • Dossier system had 38% of planned data model • Partnered to provide a more powerful suite of tools • Engineering • They had just consolidated their data into the Dossier system & had a developer eager to help • The College • Providing a .NET development environment • Will host the production version

  10. Client Tier Application Tier Data Tier RDBM TechnologyApplication Architecture • Web-based application for accessibility • 3-tier architecture for scalability • MS .NET technology for interoperability IIS 6.0 Web Application Server Farm Browser .NETFramework OS

  11. TechnologySoftware Specifications

  12. Database Server TechnologyTechnical Architecture Dev & Test Environment ( College Information Services /LS computing) Internet Test Server Firewall with Dev Web Server ( DB & File ) VPN Access only e n o b k c a B Production Environment B DAT Development Team ( College Information Services) G - 2 s u p m a C A L Backup C Internet U Firewall Web Server Farm Hourly transaction log backups – Nightly 2 stage backup End Users

  13. TechnologyHardware Specifications (current production – have project $ earmarked for upgrades) • Up to 250 active execution tasks

  14. ISIS (AIS) LEAD (AIS) Info Ed (ORA) Web Svc. SOM (Access/ SQL Server) PP-QDB (CHR) Faculty Department Dean’s Office APO CAP TechnologyIntegration with other UCLA systems DOSSIER (The College) DAT (The College) QDB (AIS)

  15. Project Background Technology Next Steps Q & A

  16. 2004 Q2 Analysis & Design Creation of detailed functional specifications 2004 Q3 Development Embarking on Development phase 2004 Q4 Test / Training Will Beta test each module with a pilot user team 2005 Q1 Production User acceptance and system deployment Next StepProject Timeline

  17. Next StepsImmediate Tasks • Functional Team: • Design of remaining modules (Dean’s Office, APO/CAP & Sys Admin) • Development Team: • Develop AT department & faculty modules • Analyze and design interfaces to UCLA systems • Database Consolidation Team • Import all available history (QDB, Access Systems, Spreadsheets)

  18. Project Background Technology Next Steps Q & A

  19. Q & A Questions & Answers

  20. Thank You! Rose Rocchio (x5-3981) rrocchio@oit.ucla.edu

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