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Parliamentary Procedure

Parliamentary Procedure. Agricultural Communication and Leadership. Parliamentary Procedure. A set of rules that permits people to work together effectively in groups Majority rules More than half of the members present Minorities are heard and respected

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Parliamentary Procedure

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  1. Parliamentary Procedure Agricultural Communication and Leadership

  2. Parliamentary Procedure • A set of rules that permits people to work together effectively in groups • Majority rules • More than half of the members present • Minorities are heard and respected • Parliamentary Procedure is based on common sense and courtesy

  3. References • Robert’s Rules of Order Newly Revised • Parliamentary Procedure Instructional Materials Center: • Shane Dunbar,

  4. Purposes of Parliamentary Procedure • Permits groups to transact business with speed & efficiency • Meetings are to be run professionally • Safeguard the rights of each individual • Let free speech flourish! • Perpetuate a spirit of harmony • Meetings are less frustrating & stay on-issue

  5. Principles of Parliamentary Procedure • One subject at a time • A main motion must be disposed of before another is introduced • One speaker at a time • Remarks must pertain to the motion • Every member has identical rights • Business must be carried out … majority rules • A quorum must be present • More than half of the overall membership • Each proposition is entitled to full & free debate • Each member may debate 2 times, 10 minutes each per motion

  6. Principles of Parliamentary Procedure • A majority vote is required to pass motions • A 2/3 vote is required to deprive members of rights • Change the rules, Change debate • Cut off debate (Previous Question) • Close nominations • Personal remarks (name calling) are out of order… Debate issues, not the proposer • Once an issue is settled, it may not be brought up again in the same form or at the same meeting

  7. The Use of the Gavel • 1 Tap • Sit down • Closes business • 2 Taps • Open the meeting • 3 Taps • Stand up • Multiple taps calls for order / attention

  8. The Formal Debate • Gain the attention of the chair • “I support/do not support this motion” • Give your reasons • Encourage others to vote likewise (see handout of opening and closing statements) • NO … “I think” “It is a good idea” “I think it is a good idea”

  9. Main Motions • Bring business before the assembly. “I move to/that …” NOT “I make a motion to …”

  10. Unanimous Consent • In order to save time & effort, the chair may evoke unanimous consent. “Shall we by unanimous consent pass the motion?” “Are there any objections?” • If no objection, the motion is passed • If one person objects, the rules of order are to be followed.

  11. Privileged Motions • Deal with special matters of immediate importance • Fix the time to which to adjourn • To set the time/place for another meeting to continue business of the session. “I move That when the meeting adjourns, It adjourn to meet at 2:00 tomorrow” • Adjourn • To close the meeting … “I move to adjourn”

  12. Privileged Motions • Deal with special matters of immediate importance • Recess • A short intermission – business is resumed at the point where it was interrupted. “I move to recess for 10 minutes” • Raise a question of privilege • Permits an urgent request or motion to be brought up. “I rise to a question of privilege” • Call for orders of the day • Requires the assembly to conform to its agenda “I call for the orders of the day”

  13. Subsidiary Motions • Aid the assembly in disposing main motions • Lay on the table • To lay a pending question aside temporarily. “I move to lay the motion on the table” • Previous question • Call for an immediate vote. “I call for the previous question” “I move the previous question” NOT “Question!” … a disorderly action • Limit/Extend limits of debate • To exercise special control over debate. “I move to extend debate to 3 debates per member”

  14. Subsidiary Motions • Aid the assembly in disposing main motions • Postpone to a certain time (Definitely) • Action on a motion can be put off to a definite time. “I move to postpone the motion until the December meeting” • Commit (Refer) • To send a question to a committee. “I move to refer the motion to a committee … consisting of … to be chaired by … with/without the power to act” • Amend • To modify the wording of a motion. “I move to amend the motion by …” • Postpone indefinitely • To decline to take a position on a motion … kills it! “I move to postpone the motion indefinitely”

  15. Incidental Motions • Related to pending business Must be decided immediately • Appeal • To obtain a decision from the chapter on a matter decided by the chair. “I appeal the decision of the chair” • Division of assembly • To determine the accuracy of a vote. “Division!” “I call for a division of the assembly”

  16. Incidental Motions • Related to pending business Must be decided immediately • Division of a question • To divide parts of a motion into separate motions. “I move to divide the question so that one motion reads … the second motion reads …” • Objection to consideration of a motion • To enable the chapter to avoid the original motion. “I object to the consideration of this motion” The chair … “Shall we consider? (2/3 negative vote”) • Parliamentary inquiry • A question to obtain parliamentary information “I rise to a parliamentary inquiry”

  17. Incidental Motions • Related to pending business Must be decided immediately • Point of order • To call upon the chair for an enforcement of the rules. “I rise to a point of order” • Suspend the rules • To allow the chapter to do something in violation of the rules. “I move to suspend the rule …” • Withdraw a motion • Take a motion from before the assembly “I withdraw the motion” • Before stated, it belongs to the mover; after, the body

  18. Unclassified Motions • Motions that bring a question again before the assembly • Reconsider • To bring a motion back for consideration. • The mover must have been on the prevailing side “I move to reconsider the vote on the motion …” • Rescind • To cancel a previous action “I move to rescind the motion …” • Take from the table • To make pending a motion(s) that was laid on the table “I move to take from the table the motion …”

  19. Utilize the Chart & Book • Is a second required to rescind a motion? • What vote is necessary to pass a previous question? • Is the motion to adjourn amendable? • Can an amendment be reconsidered? • What vote is necessary to take a motion from the table? • What is another term for a podium? • Does the motion “Discharge a Committee” exist?

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