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IPEDS Update

IPEDS Update. Janice Kelly-Reid Jamie Isaac RTI International RTI International is under contract to provide IPEDS support to the National Center for Education Statistics, U.S. Department of Education Adapted from the 2012 NEAIR presentation by Alli Bell, Colleen Lenihan, and Jamie Isaac.

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IPEDS Update

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  1. IPEDS Update Janice Kelly-Reid Jamie Isaac RTI International RTI International is under contract to provide IPEDS support to the National Center for Education Statistics, U.S. Department of Education Adapted from the 2012 NEAIR presentation by Alli Bell, Colleen Lenihan, and Jamie Isaac

  2. Agenda Data Collection Reminders 2012-13 Data Collection Looking Beyond 2012-13 DFR and Data Tools Update IPEDS R&D Update: CMSS; TRP; NPEC; and Data Integration IPEDS Staff and Contact Info

  3. Data Collection Reminders

  4. IPEDS Reporting Compliance • Mandatory IPEDS reporting for Title IV institutions • Timely and accurate • ED relies on institutions to report accurately, and nearly all do • Institutions sometimes identify misreporting and work with ED to correct data through Prior Year Revision (PYR) System • Revised data now in the Data Center (more later…) • ED is concerned about instances of intentional and significant misreporting • FSA may take administrative action

  5. Report Mapping – Registration/Fall Period • Why? IPEDS data integration project with FSA databases • What? To describe IPEDS reporting in terms of locations appearing on institution’s Title IV Program Participation Agreement (PPA) • IPEDS Reporting Maps • Last year, keyholders submitted reporting maps for their institution(s) • This year, keyholders are doing reporting maps again • PLAN: Starting next year, keyholders will verify mapping each year and only have to account for new locations on PPAs

  6. Report Mapping Lessons Learned • Not all PPAs are up-to-date • Keyholders may not be aware of current PPA data • Keyholders may need to work with campus financial aid office • Interest exists for both less, and more, consolidation in reporting relationships

  7. Preview Screens

  8. AIR/IPEDS Web Tutorials • SHORT data submission tutorials based on key concepts needed for data reporting, rather than step-by-step. Available from: • Survey screens • Data Collection System Helpmenu • Data Provider Center • IPEDS website, Training & Outreach • AIR website

  9. Listserv • IPEDS listserv • >1,800 KHs and other interested individuals • Lively discussions • Thanks to those who chime in with answers • Sign up available from Data Provider Center

  10. 2012-13 Data Collection

  11. 2012-13 Data Collection Calendar

  12. Prior Year Revision System • Components will be open for revision during their regular data collection period • Example: Revisions to the Student Financial Aid (SFA) component will need to be made during the winter collection period. • Data for the College Affordability and Transparency Center are pulled from the Prior Year Revision System

  13. Origins of 2012-13 Changes • Technical Review Panel (TRP) • Collecting Data on Distance Ed, 4/08 • Institutional Characteristics, Completions, Fall Enrollment • Improvements to Completions, 12/09 • Improvements to Human Resources, 6/10 • 2010 Standard Occupational Classification (SOC) • NCES • Institutional Characteristics, Student Financial Aid

  14. IC/SFA • IC in Fall • Collect cost data for 2012-13 only • Display cost data for 2011-12, 2010-11, 2009-10 • Use PYR to revise 2011-12, 2010-11, 2009-10, 2008-09 • SFA in Winter • Collect fin aid data for 2011-12 only • Display fin aid data for 2010-11, 2009-10 • Use PYR to revise 2010-11, 2009-10, 2008-09 • CATC 2013 Net Price • All data from 2011-12 PYR: 2010-11, 2009-10, 2008-09

  15. Fall Enrollment • Distance Education • Add new screens to collect data on the # of students enrolled in any distance ed courses and the # enrolled exclusively in distance ed courses • Break out by level (undergraduate, graduate) Distance education course: A course in in which the instructional content is delivered exclusively via distance education. Note: Requirements for coming to campus for orientation, testing, or academic support services do not exclude a course from being classified as distance education.

  16. Fall Enrollment • For students enrolled exclusively in distance edcourses: • Break out by student location • In same state/jurisdictionas institution • In US but not in same state/jurisdiction • In US but state/jurisdiction unknown • Outside US

  17. HR and 2010 SOC • Changes to occupational categories on IPEDS Human Resources component to align with 2010 Standard Occupational Classification System • Institutions need to be ready to report in 2012-13 using the new categories • Each job at institution needs to be categorized according to 2010 SOC

  18. HR and 2010 SOC • HR/SOC Information Center available on the IPEDS website, IPEDS Resources • 2010 SOC Definitions (PDF and Excel versions) • 2010 SOC Classifications Principles and Coding Guidelines • Comparison of New IPEDS Occupational Categories with Previous Categories • Web tutorials • FAQs • SOC Browse Tool • CUPA-HR Resource

  19. NOTE: Graduate Assistants are also reported separately by the following categories: Teaching; Research; Management; Business and Financial Operations; Computer, Engineering, and Science; Community Service, Legal, Arts, and Media; Library and Other Instructional Support; and Healthcare Practitioners and Technical.

  20. Highlights of Occupational Category Changes • Grouped by discipline instead of skill level • New: engineers, engineering techs all in 17-0000 • Old: engineers in Other Profs, techs in Tech & Para • Loss of a lot of trend data

  21. New HR component structure…. • Section names (EAP, Fall Staff) have been eliminated • For degree-granting institutions with 15+ full-time staff • Part A – Full-time instructional staff • Part B – Full-time non-instructional staff • Part G – Salaries of instructional and non-instructional staff • Parts D & E – Part-time instructional & non-instructional staff • Part H – New hires

  22. Screening Questions • NEW: (degree-granting) Does your institution have graduate assistants? • NEW: Does your institution have a tenure system? • NEW: 3 new non-tenure track/no tenure system categories: • Multi-year contract • Annual contract • Less than annual contract • Used in Parts A, B, E

  23. Part A (degree-granting 15+) • Full-time instructional staff • R/E (optional) and Gender (-or- totals) by rank, tenure • NEW: Part A does not include Research, Public Service; those categories are in Part B as 2 separate categories • Tenure status by medical/nonmedical • NEW: functions – report instructional staff by • credit • noncredit • combination

  24. Part B (degree-granting) • Full-time non-instructional staff • R/E (optional) and Gender by occupational category • NEW: Research, public service staff are here now, as separate categories • Tenure by occupational category by medical/nonmedical

  25. Part G (degree-granting) • Salary outlays • Instructional staff • NEW: eliminate contract length differentiation • NEW: add column after salary outlays to collect # of months covered by salary outlays • To calculate weighted monthly average salary • NEW: worksheet to help calculate # of staff reported and total # of months covered • NEW: Non-instructional staff • Total salary outlays by occupational category

  26. Part D (degree-granting) • Part-time staff • R/E (optional) and Gender (-or- totals) by occupational category • R/E (optional) and Gender (-or- totals) for grad assts • NEW: grad asst categories • Teaching • Research • Management • Business & Financial Operations • Computer, Engineering, & Science • Community Service, Legal, Arts, & Media • Library & Instructional Support • Healthcare Practitioners & Technical

  27. Part E (degree-granting) • Part-time • Tenure by occupational category by medical/nonmedical • NEW: functions – report instructional staff by • credit • noncredit • combination

  28. The Rest…. Part C – Summaries of Parts A, B Part F – Summaries of Parts D, E Part H – New Hires – unchanged

  29. HR Concerns • Issues commonly being raised with the Help Desk: • Unfamiliar with the survey– uncertain how to proceed. • Suggestion: Review the survey form, and read the instructions thoroughly. • Uncertain how to categorize staff and/or uncertain how to use the SOC codes, e.g., Institutional Researcher. • Suggestion: Become familiar with 2010 SOC codes and how they relate to IPEDS categories. • Suggestion: Use the SOC Browse tool to locate SOC codes. Use the CUPA descriptions and other resources available under the HR/SOC Information Center.

  30. Looking Beyond 2012-13

  31. Changes to IPEDS for 2013-14 • Timing changes only. There are NO proposed changes to the actual data collected! • GR, GR200 will become Winter surveys • Prior year cost of attendance will now be revisable in the current year SFA component, rather than being revisable in the Prior Year Revision system.

  32. 2013-14 Data Collection Calendar

  33. Proposed Changes to IPEDS for 2014-15 and Beyond • Will be included in next OMB clearance • For 2014-15, 2015-16, and 2016-17 • If approved, proposed changes to IPEDS will be implemented starting in data collection year2014-15 • Preview screens available 2013-14

  34. Proposed Changes to IPEDS (so far)for 2014-15 and Beyond • Changes resulting from TRPs • Collect information which would replace the current Academic libraries survey • Collect information on veterans benefits, including financial aid received by veterans • Collect additional information on student outcomes, including part-time and non-first-time students • Collect additional financial information from private-for-profit institutions (e.g. data that are comparable to public and private-not-for-profit institutions)

  35. DFR and Data Tools Update

  36. Data Feedback Reports (DFR) The 2012 DFR used IPEDS data submitted in 2011-12, and was emailed to KHs and mailed to CEOs in 10/2012 DFRs from 2005 through 2012 are available in the Data Center. Use ExPT for additional reportsand/or additional comparison groups Email for additional copy of DFR available on the Institution Identification screen For the 2013 DFR, custom comparison groups can be submitted (using the data collection system), through mid-June of 2013

  37. Data Use Tools

  38. College Navigator • NEW this past fall • Search by “Distance learning only” • Net Price Calculator URLs • HR Data • Link to College Affordability & Transparency Center (CATC) • NEW this spring • Fall 2012 data collection now available • Distance Education added to the program search functionality • Programs/major tab now identifies degrees/programs offered via Distance Education. • Undergraduate and graduate distance education offerings are now listed under the General information tab

  39. New Data Release Procedures • 3 stages for quick release via Data Center • No logins necessary for data use • Still need Power User login for uploading to Data Center • Procedures posted on IPEDS website under Resources

  40. Data Center Enhancements • Recent enhancements include: • Variables are now color coded to identify the type of variable (continuous, categorical and alpha/string) • When using the “compare individual institutions” function, there is now an option to include a list of values and value labels for all of the categorical variables in your downloaded file • As of 2/21/13, the most recent SFA, GR, GR 200, EF, and Finance data are now available in the Data Center. These data were reported to IPEDS in 2011-12.

  41. New IPEDS Data Release Policy • Preliminary • Data have been edited but are subject to further NCES quality control procedures • Imputed data for nonresponding institutions are not included • First Look publication released • Provisional • Data have undergone all NCES data quality control procedures • Data are imputed for nonresponding institutions • First Look publication reissued • Final • Data include revisions to provisional data that have been made by institutions during the subsequent data collection year

  42. College Score Card A White House initiative, launched in February 2012. It uses IPEDS data, along with other data. http://www.whitehouse.gov/issues/education/higher-education/college-score-card

  43. NCES DataLab • IPEDS Tables Library • Link from Data Center, home page • Sample survey tables available, too • IPEDS Analytics: Delta Cost Project Database • 2010 update posted 8/14/12 • http://nces.ed.gov/datalab

  44. IPEDS Trend Generator • NEW! View Trends • Create trends for selected IPEDS data • National, by region, by state • Institutional and student characteristics • Export and print data

  45. IPEDS R&D:An Update on NPEC & TRPs Committee on Measures of Student Success IPEDS Technical Review Panel National Postsecondary Education Cooperative Data Integration Efforts and Tools

  46. About CMSS Established by the HEOA to advise the Secretary of Education in assisting 2-year degree-granting institutions in meeting the graduation rate disclosure requirements in the Act Submitted its final report to the Secretary in December 2011: http://www2.ed.gov/about/bdscomm/list/acmss.html

  47. ED Action Plan Department’s Action Plan released April 2012http://www.ed.gov/edblogs/ous/initiatives Focus: Wider scope of outcomes for a wider group of students at all institutions Different offices within the Department responsible for activities within the plan

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