APMP Mid-South Chapter Officers Meeting

1. APMP Mid-SouthChapter Officers Meeting Ken Merwin Jun 17, 2014 @billboggs www.linkedin.com/in/billboggs/

2. Agenda • Old Business • Minutes from April and May meetings (Andrea) • Marketing Plan (Whitney) • New Business • Officer Vacancies (Joe) • Survey (Roger) • Officers’ Reports • Action Items

3. Mid-South Chapter Officersfor 2014

4. Mid-South Chapter Goals • Provide education and networking through F2F and virtual venues • Host Monthly Chapter Meetings (10 meetings/yr) • Conduct one meeting/quarter outside of HSV • Conduct Monthly Officers Meeting • Government and Commercial focus • Grow Membership • 2013: From 18 to 36 • 2014: From 36 to 72 • 2015: From 72 to 144 • Grow Corporate Sponsorships • 2013: From 0 to 5 • 2014: From 5 to 10 • 2015: From 10 to 15 • Establish partnerships with Universities & Associations • e.g., UAH, FIT, Vanderbilt, PMI, NCA • Create, maintain, and grow a professional Chapter Website • Broaden awareness of APMP by issuing at least one Press Release per quarter

5. Secretary – Andrea • Minutes • April • May

6. Vice Chair – Joe • NEW Sponsor at Nashville meeting • Bill Allen (owner) DataSymth • http://www.datasmythe.com/ • Sponsors – we need others to go get some more Sponsors • No other updates

7. Corporate Sponsors

8. Treasurer – Tonya Maurice

9. Treasurer – Tonya Maurice • Created, published online registration for July meeting. • Reconciled May bank statement. • Renewed PO Box Rental Next Steps : • Monitor July registration • Update online registration with Aug meeting details immediately following July meeting. • Reconcile June bank statement • Prepare Quarterly Rebate Report by 15 July.

10. Membership – Ken Merwin Current Membership 55 One new member (Net loss of three) • Mike Presley Currently have 40 members in the Linked-In Group

11. Planning Chair Status

12. June 10th Presentation Feedback 98.2% A+

13. Survey Results Total of 18 Responses Q1. If you are not a member of the APMP Mid-South Chapter, what is keeping you from joining? Cost Involvement in GA chapter and SPAC conference Q2. How often do you attend APMP Mid-South Chapter Meetings? Never – 3 Monthly – 2

14. Survey Results (continued) Every couple of months I just joined APMP in May. I signed up for the Mid-South chapter. Hasn't been a meeting yet. Once per quarter Every month that I’m in town. I just joined, so I haven't attended one yet. When they’re in Nashville As often as I can, usually one a quarter. My goal is monthly. 3-4 times a year Fairly Often Attending the first one in June Several times a year as often as i can

15. Survey Results (continued) Q3. If you don't attend Chapter Meetings often, what prevents you from attending? Not a Member When I don't attend it is due to my travel. Family or work conflicts Will not be able to attend the first meeting because it is at night. Additionally it would be via webinar for a fee for me, which is not terribly appealing. Last one in Nashville was a schedule conflict. Other meetings haven't been interesting. Distance to the meeting Client travel, vacations I live in Nashville, so I am hoping that some meetings will be held here in addition to Huntsville. They're mostly held in Huntsville Out of town for work Time and location driving distance- I'm in Decatur and Huntsville is best for me. Business Travel Needs to be in the Huntsville area work schedule

16. Survey Results (continued) Q4. If Chapter Meetings were free, would you attend more often? Yes – 44% No – 56% Q5. If Chapter Meetings were conducted at lunch time, would you attend more often? Yes – 39% No – 61%

17. Survey Results (continued) Q6. What source do you use to get information about Chapter Meetings? Email Notifications – 12 website – 2 Internet Email and website – 2 I got my first invitation via email. If you also have a Facebook page, I would follow you there.

18. Survey Results (continued) Q7. What presentation topics would be of interest to you? New Processes & Innovations commercial rfps Identifying potentially "winnable" proposals, how to pick a good proposal team, how to ensure quality proposals Commercial proposal practices, especially healthcare. finding good talent, what reviewers think, tools/software/systems for proposal work (demos and testimonials) Capture and proposal topics, recruiting proposal and capture professionals Making the most of your proposal team and how to handle large workloads. Proposal Evaluations from an Evaluator's POV Best Practices for Capture Mgmt Best Practices for engaging SMEs Anything having to do with the capture, bid, and proposal process. Roles and Responsibilities of proposal team members, including proposal manager, sales, project manager, legal, SME, etc. Reviewing technical material as a non-technical proposal manager Practitioner and Professional Accreditation Sessions Leadership, Business Development, Tools, Techniques, Personal Development Graphics for Proposals Shipley Capture Gate Reviews Anything covered at the APMP conference but in more detail Organization/ LPTA Environments Price-to-Win, Government Capture

19. Survey Results (continued) Q8. What other information would you like to see on our website? Member Directory (Individual) I've never been to your website. You have a website? Networking is a big factor in my decision to join and participate. While posting to the public web would not be a good idea, I'd like to have access to a full contact list of our members. members names and occupations less clutter looks great

20. Survey Results (continued) Q9. What industry (e.g., Aerospace/Defense, Healthcare) do you work in? Aerospace/Defense - 4 Defense – 4 DoD GovCon Healthcare - 4 commercial, healthcare Energy management transportation Software and services - providing architects, engineers, geospatial professionals, constructors, and owner-operators with comprehensive software solutions for sustaining infrastructure. This includes all levels of government (worldwide), plants, utilities, trasportation, etc.

21. Survey Results (continued) Q10. What's your role (e.g., Proposal Manager, Graphic Artist) within your organization? Proposal Manager – 4 Proposal Manager, Coordinator, Desktop Publisher Manager of proposal team Proposal Director – 2 Director Director of Proposals, Technical Writing, and Training Business Development Specialist Technical writer / quality assurance President CEO Independent Capture & Proposal Consultant Proposal Writer Production and Coordination with in the team Proposal Coordinator/ Graphic Artist

22. Survey Conclusions Q1. No action Q2. No action Q3. Maintain Nashville meetings, with a commercial focus; Clarify that non-members can attend Q4. Cost not a strong driver on attendance Q5. No overwhelming interest in lunch meetings Q6. More promotion of website and Facebook. Do we post meeting announcements on Facebook? Q7. Many great presentation topic suggestions! Q8. Consider partial Member Directory Q9. 55% Defense, 45% Commercial (Mainly Healthcare) Q10. 30% Proposal Managers, 22% Director Level

23. Webmaster – Jennifer Hamaker Content Needed: • June Chapter Member Meeting - Presenter Slide Decks 6/10/14 • Photos from April, May, and June Chapter Member Meetings Website Statistics for Month of May – Slight Decrease: • 43 Website Visits Over the Past Month (59 visits the previous month) • Of those visits, 33 were “unique” visitors (visitors that did not go back to the site later) which was 44 last time

24. Social Media(Stay Up-to-Date w/Chapter) • APMP Web Site www.apmp.org • Mid-South Web Site www.apmpmid-south.org • LinkedIn Mid-South Chapter Group • Facebook • https://www.facebook.com/APMPMidSouth • Only 3 likes: Please like the page and promote to your friends • Twitter @MidSouthAPMP Bookmark and Join!

25. Marketing • Creating a PP Slide Brochure (see next page) • Quarterly Press Release Due- What do we want it to be about? • Social Media Marketing • Continue with Facebook and Twitter posts • Everyone go like the Facebook Page • https://www.facebook.com/APMPMidSouth • Continue to Update Social Media Accounts with Meeting Schedules

26. Marketing (Continued) • How can we engage more people in the Nashville and Birmingham area? • Urgent Needs: • Nashville Marketing Director • Birmingham Marketing Director • Do we have any leads?

27. What is APMP? • APMP's Mission StatementAPMP promotes the professional growth of its members by advancing the arts, sciences, and technologies of winning business. • You Should Join APMP To: • Learn the industry's best practices from the leading authority for the proposal, bid, tender and capture industries • Earn your accreditation sanctioned by your association and recognized by employers and professionals throughout the world as the industry standard • Network with thousands of professionals around the world who do what you do every day • Have access to the industry's best practices through APMP's Body of Knowledge (BoK) which is exclusively for APMP members • Participate in the industry's best education programs globally, either free of charge or at a deep member discount • Attend APMP's Bid & Proposal Con, a three day conference and trade event that brings the proposal industry together under one roof at one time • Have access to hundreds of articles and presentations written and created by your peers and available in one collection only at www.apmp.org • Advance your career!! • Who We Are? • Over 55 member in a chapter covering the middle south region • Networking with a Community of Proposal Professionals • Strengthen Your Skills with Training, Education and Certifications • Access to Hundreds of Best Practice Articles, Presentations and Member Searches • Potential Employment Opportunities • Monthly Meetings For more information about becoming a member, contact: Kenneth S. Merwin, Lt. Col., U.S. Army (Retired), APMP, Membership Chair ken_merwin@polaris-systems.com info@apmpmid-south.org  Join Us For Our Next Chapter Meeting! Visit: www.apmpmid-south.org

28. Action Items