Attitude

1. APPLICATION PROCEDURESTEP BY STEP Annika Sundbäck-LindroosFinnish National Structureannika.sundback-lindroos@cimo.fi

2. Attitude Your goal is not to make a good application, but To make an excellent one!

3. The evaluation procedure The independent experts are: • Previously or currently involved in European projects • More or less specialised in the field • At least one from the same discipline • The other one from the same domain (hard sciences, life sciences, social sciences & humanities) • Who are paid ½ day of work per proposal

4. The evaluation procedure The evaluation is organised in several phases: • Registration and eligibility check • Expert briefing • Individual and remote phase (2 weeks) • Consensus discussion and consolidation and remote phase (2 weeks) • Final consolidation panel, ranking and debriefing (3 days) • Selection board decision

5. Some formalities • Application deadline: 30. April 2012 1200 CET • + Copy by e-mail to all relevant National Structures • (No summary sheet this time, no need to send e-mail version to Agency) • Application submitted electronically ONLY. (test it as soon as possible) -> Estimated availability of the E-form: March 2012

6. The application Mandatory documents: • The E-form “Application Form” • Mandatory attachment 1 . The "Declaration on Honour by the Legal Representative of the Applicant Organisation" (to be attached to the application form) • Mandatory attachment 2. The "Consortium answers to the Award criteria" (to be attached to the application form), last year max. 25 pages • Optional attachment 3: Letters of intent (highly recommended), proof of recognition, student agreement, consortium agreement, degree models

7. The e-form Five elements: • Part A: Identification of the applicant and other organisations participating in the project, sections A and B filled in also by associated partners • Part B: Organisation and activities, check coherence with narrative partnership description • Part C: Statistics and summary description of the project • Part D: Technical Capacity • Part E: Degree(s) awarded

8. E-form: first page • Project title: Comprehensiveand understandable • Acronym: communicative -> Think of the above as important marketing elements! • Language: the working language of the consortium AND the in communication with the Agency and Commission (EN, FR or DE)

9. Part A: identification of the partners Must be filled by all partners ( including associated partners) Legal representative: Normally rector/director Contact person: The ”real” project coordinator. Should in most cases belong to the administrative staff

10. Part B - Organisation • To be completed for each participating institution, incl Associated Partners • Check coherence with narrative partnership description • Aims and activities of the organisation: -> Faculty/Dpt-level, relevant info, experience in European projects, key activities.. • Role of organisation in the project: should be related to a specific tasks in the project and particularly well described: who is doing what ? • Other community grants: Only for the coordinator i.e : Erasmus IP, Tempus...

11. Part C – description of the project • C.1 Statitistical data General information on the project: - ECTS delivered (60 or 120) - title - Duration and mobility (min 2 EU countries) - course language - Participation costs per semester: ( inclfees, insurance, othercosts) - number of students ( with and withoutgrants)

12. C.2 thematic fieldmain+ second area ( drop down menu) C.3 summary of the project Summary = 1st impression of your project (positive or negative one!) Will be published on internet: good way to attract students and to communicate = marketing tool Should include: description of the partnership, objectives, contents, mobility tracks, selection requirements, language...etc Present a coherent text : only 3000 characters ( no copy/paste of selected sentences of the proposal)

13. Part D – Technical capacity You should demonstrate your capacity to manage an EMMC or EMJD. Title partly misleading – includes also academic skills D.1 consortium experience • expertise in the field, in joint programmes management, in different scientific networks... D.2 Skills and expertise, cross-check with narrative  Max 3Cvs per partner (same structure). Main aspects relevant to the project / same presentation: recent/relevant publications, international activity, contacts to society (editorial boards of academic journals, networks etc), link to top research NB! should include a CV of administrative staff

14. Part E – Degrees awarded • What kind of degree(s) are you going to award? -> Name, Double/Joint etc.? In a consortium, there may be several options based on the mobility tracks of the students and legal framework of the partners. • ”Proof of recognition”: Does your institution have the right to issue this kind of diploma? (Suomessa esim. maisteriohjelma-asetus)

15. Document 2: Declaration of HonourDocument 3: Award Criteria

16. Narrative part: Awardcriteria Expert assessmentmanualvery relevant, includesconcretetips, must beread Joint Doctorates 1. Academic and Research quality 25% Objectives (academic / research point of view); contribution to excellence, innovation and competitiveness of EHEA and Research Area 2. Partnership experience and composition 25 % Adequacy of partnership to the objectives > scientific excellence, education, research and innovation capacity of partners 3. European integration and functioning of the programme20% Implementation in and between partners; delivery of doctoral programme 4. Provisions for EMJD candidates and fellowship holders 15% Overall promotion and marketing strategy; administration of fellowships; recruitement conditions; support in linguistic & career aspect and services 5. Programme Management and Quality Assurance of the EMJD 15% Organizational arrangements & cooperation mechanisms; evaluation and sustainability plans; complementary funding Joint Masters Academic quality 30 % Course integration 25 % Course management, visibility and sustainability measures 20 % Students’ facilities and follow-up 15 % Quality assurance and evaluation 10 %

17. Academic quality 30% (25 EMJDs) • Socio-economic needs analysis (European and worldwide), objectives • relevant EU strategies: ie Europe 2020, Bologna (but avoid «buzz») • based on objective facts; logical, scientific approach • multi-disciplinarity, newly emerging fields • objective requiring a joint approach (national not sufficient) • How is your programme answering this need – short overview (partners). • Added value of this programme compared to existing programmes, European and international • Position of Europe compared to other parts of the world • Focus on European expertise and innovation potential within the field • Intra-European perspective: awareness of other similar programmes is vital • Learning outcomes • Justify the relevance of LO in terms of employability and academic opportunities, assessed in comparison with the proposed content

18. Academic quality (2) • Structure and contents • learning objectives linked to the needs defined  main teaching topics/content, partner roles • relevance of the mobility tracks (in academic terms), bringing added value, internship/placement/field work/study • EMJDs: innovative aspects, scientific quality (research methodology, approach, structure), mobility to more than one other partner assessed positively • Consortium composition, academic staff • Cross-check with B.2, D.2, complementary expertise • Academic added value of 3. country partners, info on scholars • Interaction with professional sector • Assessed according to objectives and needs, cross-check with B.2 • Concrete evidence should be presented in the proposal • Endorsement documents will be checked to see concrete commitment • EMJDs commitment particularly relevant: co-financing, property rights, publishing rights

19. Course integration 25% (EMJDs 20%)”jointnessone of the most important elements” • Integrated organisation • balanced academic contribution, coherence, not Coordinator-driven • Recognition • no non-degree-awarding partners, cross-check with e-form E • Joint application/selection/admission • Common criteria and weight, common procedure, composition of bodies, voting • Equity, gender issues, special needs: concrete info • Joint student examination methods (transparent) • ECTS grading scale used (ref to 3.countries involved), conversion table • Joint Diploma Supplement • Joint approach to exam assessments, thesis co-supervision, joint external examinator? • Justify participation costs • EMMCs max €8000/year Cat A, €4000/year Cat B • EMJDs free to define level, not more than the programme’s contribution, no programme restrictions linked to Cat A or B students • Show calculations, same fees regardless of mobility track

20. Management, visibility, sustainability 20% EMMCs • Cooperation mechanisms • consortium agreement essential, commitment (endors letters addressing concrete issues) • concrete student and non-academic partner involvement • For each governing body; composition, responsibility and tasks, timing of meetings • Financial contributions and financial management • Cross-check with budget (EMMC A.2.5, EMJD B.3.4) and co-funding of associated partners in EMJDs(B.2.4), this section presents the co-financing part of the budget • Institutional commitment, additional funding for students • Development and sustainability plan • Ensuring content relevance, building an attractive programme • Enrolment projections, prospects for securing additional scholarships • Course promotion measures • Variety of measures, website crucial (incl info on selection and admission), past performance, common PR strategy +

21. Student services and facilities - 15% • Information provided prior to enrolment • Partners, course, selection criteria, online application, personal contact, assistance with visa • Student agreement • Rights and obligations: academic, administrative and financial aspects • EMJDs employment contracts, afternoon session • Services • Focus on: academic counselling, guaranteed accommodation, families and special needs, particularly 3. country students (religious networks, health/psychology etc) • Language policy (coursesshould be free and ECTS recognised) • Networking • Common meetings intra-EM, local EM alumni/tutoring, contacts prior to arrival

22. Quality assurance - 10% • Internal evaluation (involving beneficiaries) • ensure presentation of the whole cycle • student involvement in QA board • common discussion on Quality: how is it percieved? • teacher meetings, prof.development • External quality assurance (professional bodies) • role of QA agencies, methodology used • accreditation of joint programmes JOQAR: • http://www.ecaconsortium.net/main/projects/joqar • concrete evidence shown on external evaluation • Involvement of non-academic partners, alumni, internship tutors Consortia should aim at coherence, common mechanisms

23. What makes the difference ? • A convincing needs analysis, clear European added value • Distinctive academic quality; involved academics dynamic, internationally active with links to society and research. Clear area of expertise and complementing role of each partner. • Active dialogue with the employers/surrounding society, and concrete information of their involvement. • Constructive approach to past performance (renewals!) • A well written proposal (links between the different parts of the proposal) and a well explained project (activities and content are clear) • Evidence of a common will to build an integrated programme • The opportunity for students to live a unique experience

24. Expert’s expectations • To read something new, interesting and challenging • To find the right information at the right place • Not to have to search on the internet what is missing • To understand what will happen during the project • To feel intelligent while reading the proposal • Language check important

25. What to do if your project is not selected – is there a plan B? • Start/continue the program without the support • Apply for an Erasmus curriculum reform project, or an Intensive Course • Use the work as basis for a new application • NB! The 2012 Call is the last in this edition of EM! There will be a continuation within the proposed Erasmus for All Programme.

26. GOOD LUCK WITH YOUR PROPOSAL