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Sai Seva Sadan

Sai Seva Sadan. Annual Update 2011-2012 7/18/2012. Mission. Sai Seva Sadan is a nonprofit organization with the mission to provide services to persons with emotional, psychological, developmental and educational, disabilities. History. Founder: Mr. Bhasker

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Sai Seva Sadan

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  1. SaiSevaSadan Annual Update 2011-2012 7/18/2012

  2. Mission • SaiSevaSadan is a nonprofit organization with the mission to provide services to persons with emotional, psychological, developmental and educational, disabilities.

  3. History • Founder: Mr. Bhasker • Mr. Bhasker worked in the AP Govt (now retired) as Director of Industries, and had been successful in implementing some social welfare activities in the scope of his position. • Motivated by conversations with his daughter in law in 2006, a psychiatrist who was working as a medical director of long-term residential care facility of Devereux (http://www.devereux.org), a non-profit organization focused on helping developmentally challenged children and adults • Based on this, Mr. Bhaskerstarted an organization in India to help children/adolescents with mild to moderate learning disabilities living in rural areas. • First reviewed and funded by Asha in 2008

  4. Location • Hyderabad, India • In a commercial area near a large Govt. hospital • Their students come from rural areas to this residential school • They rent the top two floors of a building

  5. Organization Structure • Staff/Paid Positions • Residential and Logistical Full Time • Warden/Coordinator - 1 • Foster care father - 1 • Office assistant/Accountant – 1 (TBH) • Cook - 1 • Helpers - 2 • Watchman -1 • Residential and Logistical Part Time • Psychiatric Doctor (Daily visit) - 1 • Educational Full Time • Special Education teachers – 3 (8:1 student/teacher ratio) • Speech Therapist – 1 (rotates among all 25 students in batches) • Educational Part Time • Vocational Teacher • Drawing Teacher • TabalaMaster • Yoga Teacher • Mr. Bhasker oversees the organization as Chairman/Managing Trustee; is not paid by the organization

  6. Activities • Primary goal is to allow the individuals to grow and function in society with dignity and when possible, teach them vocational skills needed for an income • Residential school provided free of charge to ~25 students • Rehabilitation and education • Physiotherapy and rehabilitation (in house or remote as needed) • Speech therapy • Basic skills and education tailored to the individual student • Extra-curricular activities • Vocational training • Boarding and medical care • Three square meals and other daily needs • Medical care as needed including a daily visit by a local doctor and trained psychiatrist

  7. General Partner Updates • Successes • 35 children over the last 4 years. 16 were released to their parents after 1-3 yrs in the school • Marked improvement in children’s ability to function independently • Improvements in speech and mental state • Vocational training is moderately successful • Extra curricular activities have resulted in children participating in national level painting competitions in their category • Positive media coverage • Growth of awareness amongst rural districts where they look for children • Finally have the FCRA approval

  8. General Partner Updates • Challenges • FCRA approval process was extremely frustrating • New rules only grant 5 year approval • Penalty imposed for exchange rate benefit in 2008. Paying it was the only way to move forward • Expenses are a challenge • Building rent is expensive • Very high costs of teachers and staff commensurate with care required of special ed children • As a result of the above two items, per child cost is expensive (~INR 4800/pm in 2011-2012, ~INR 6700 in 2012-2013) • Mitigate expenses by expanding to include a day care center • Raise funds over time for a building and pursue NGO land grant • Income is very Asha centric • Need to grow both local and foreign donors outside Asha • Continuity plan needs improvement

  9. Site Visit Report • 2012 Site visit report is pending; Expected by end of the month • 12/2010 is last site visit – By Vamshi

  10. Finances - Expenses • 2010 – INR 11,39,463; 2012-2013 – INR 18,12,000 • 59% increase

  11. Finances – Expense Increase • 2010-2011 and 2011-2012 were very lean years • No FCRA approval = No Asha funds disbursed for 2011-2012 (2010-2011 funds were partially released on getting Govt exception in March 2011) • A number of expenditures were cut to the bone to conserve funds including unpaid salaries, no increases, etc. • SarvaShikshaAbhiyanGovt program pays a minimum of 9000 p.m. to special ed teachers in AP – SaiSevaSadan has to match this to hire teachers from 2012 onwards • Offset partially by saved funds from 2008 and 2009 due to lower number of students – these funds are now exhausted

  12. Finances - Salaries * Cuts, salary withheld, less part time, help etc. to save funds

  13. Finances - Funding • 2010-2011 – Rs 15,42,248 • 2011-2012 – Rs 3,10,018 - a drop of 80% • Income vs expenses: • 2010: +1,03,940 • 2011: -8,29,445

  14. Finances - Savings • Balance has dropped a lot since 3/31/12 since there have been no incoming funds

  15. Audit Report

  16. Asha, Seattle Involvement • Our chapter’s support – Rs 14,61,000 per year recurring • Approved in 2008 • Actual funds disbursed • 2008-2009 – 15,06,556 (exchange rate benefit) • $35,625 (6/08) • 2009-2010 – 0 • 2010-2011 – 11,23,358 • INR 8,45,392 (11/10) + $6300 (2/11) • 2011-2012 - 0

  17. Asks for Asha Seattle • Vote: Approve 6% increase carried over from 2011 • Special case ask since their funding ask delay was due to FCRA issues

  18. Asks for Asha Seattle • Vote: Approve limited portion (INR 5,00,000) of 2011 budget for immediate disbursal to pay pending salaries and rent through June and all expenses (from June).

  19. Asks for Asha Seattle • Vote: Approve 2012 budget (include 4% increase) • Final approval and disbursal after site visit report is complete

  20. Questions?

  21. Backup

  22. Some FAQs at Asha, Seattle meetings. • How many rs are we spending per kid per year? • Does the amount being spent on infrastructure items (building schools, repairing roofs, etc. ) look reasonable? • Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map) • What is the graduation rate of the school? • What is the student to teacher ratio in class rooms? • What is the girl to boy ratio in the school? • What are the line items in the budget? • Why is the partner asking for more funding for line item N? (You will be asked this if there are changes in the budget line items) • Community opinion of the project. • What went well, what didn’t go as expected, what can be done differently. FAQs

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