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WELCOME – April 6, 2009

WELCOME – April 6, 2009. Stuff You Need to Know. Check-In Wednesday Night April 15 2009 5:30 pm to 9:00 pm. INFORMATION FOR WEDNESDAY EVENING CHECK-IN. WHAT IS BEING CHECKED – IN WEDNESDAY NIGHT?. Suitcase Instrument (s) Performance Dress Music Prescription Medication.

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WELCOME – April 6, 2009

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  1. WELCOME – April 6, 2009

  2. Stuff You Need to Know Check-In Wednesday Night April 15 2009 5:30 pm to 9:00 pm

  3. INFORMATION FOR WEDNESDAY EVENING CHECK-IN WHAT IS BEING CHECKED – IN WEDNESDAY NIGHT? Suitcase Instrument (s) Performance Dress Music Prescription Medication WHAT IS BEING CHECKED – IN THURSDAY? • Backpacks • Pocketbooks • Your Pockets Parents are welcome to see the students off on Thursday but are asked to wait outside the building. Also please do not to park anywhere in the front part of the school. The coach buses need room to get around and students need to be safe.

  4. INFORMATION FOR WEDNESDAY EVENING CHECK-IN • Luggage - • (1) suitcase – small to medium size • (1) garment bag for performing dress • (1) carry-on (i.e., a backpack) • Instruments - • Small Instruments – piccolo, flute, clarinet, oboe –Packed in suitcase • Carry On Instruments – Violin, Viola & 2 woodwinds (advised by Mr. Piazza & Mr. Rosenthal) • Percussion – will be crated including sticks, mallets • All other instruments as luggage • Medical Check-In See First Responder, Barbara Files

  5. INFORMATION FOR WEDNESDAY EVENING CHECK-IN • Check In - • Chaperones will inspect for illegal substances in: • Suitcases • Instrument cases • Carry-ons • Chaperones will ask to see: • Performance Dress (all pieces) • Music • Instruments

  6. INFORMATION FOR WEDNESDAY EVENING CHECK-IN Medical Information First Responder Barbara Files, RN, CPNP • First Responder must be informed of all prescription medications • Prescription medications need to be in a prescription bottle with the correct information on the label. • Name • Type of medication • Dose & frequency • Please have 6 days worth of prescription medication in the bottle. • Inhalers need to be full and labeled

  7. INFORMATION FOR WEDNESDAY EVENING CHECK-IN Medical Information First Responder Barbara Files, RN, CPNP • Prescription Medications • Make sure that our First Responder has all pertinent & current medical information. • If you did not give permission to give specific types of over the counter medication, IT WILL NOT BE GIVEN to your student! (i.e. Tylenol for a headache.) • All students with severe allergies that require an EPI Pen or have inhalers should carry it with them. • Your Child’s Safety and Health come first.

  8. INFORMATION FOR WEDNESDAY EVENING CHECK-IN Medical Information First Responder Barbara Files, RN, CPNP • Medical Forms: • Available on our web page if you would like to resubmit • If you would like to change/add prescription and/or over-the-counter information, please resubmit as soon as possible.

  9. REQUIRED PERFORMANCE DRESS FOR. PERFORMING GROUPS ORLANDO, FL APRIL 16 – 22, 2009

  10. Luggage Size & Weight • Each checked Piece of luggage: • Maximum weight is 50 pounds • Maximum size is 62 inches • (length + width + height) • Anything over these limits may cost extra • $25 to $50 per bag (each way) • Carry-on bag size limit 10x16x24 inches.

  11. What’s Not Allowed On The Plane For additional & specific information, please refer to www.tsa.com • Sharp Items • Weapons • Sporting goods – bats, etc • Flammables • Chemicals • Gels – (Gel shoe inserts are not allowed in the cabin of the plane) • Lighters (are not allowed in checked baggage or in the cabin) • Loose lithium batteries (are not allowed in checked baggage)

  12. What Is Allowed As A Carry On • All prescription & over-the-counter medications • That means students can carry their inhalers and EPI pens but they must declare those items. • These items do not go into the clear plastic bag. • All liquids, gels & aerosols must be in 3-ounce or smaller containers. • All liquids, gels and aerosols must be placed in a single, quart-size, zip-top, clear plastic bag.

  13. What Is Allowed As A Carry On • Each traveler can use only one, quart-size, zip-top, clear plastic bag. • Each traveler must remove their quart-sized plastic, zip-top bag from their carry-on and place it in a bin or on the conveyor belt for X-ray screening. • (X-raying separately will allow TSA security officers to more easily examine the declared items.) • Easy way to avoid problems, pack all your liquids, gels and aerosols in your suitcase!

  14. What Is Allowed As A Carry On For additional & specific information, please refer to www.tsa.com • All food must go through the X-ray machine. • All food must be wrapped or in a container. • Beverages will not clear security • After going through security, you may purchase beverages that can be carried onto the airplane.

  15. Bring on Board 3-1-1 For more info visit - www.tsa.gov 3 -1-1 for carry-ons = 3 ounce bottle or less (by volume) ; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. One-quart bag per person limits the total liquid volume each traveler can bring. Declare Medications (Inhaler & EPI Pens) -They are not required to be in the zip-top bag. Declare these items for inspection at the checkpoint.

  16. What Is Not Allowed As A Carry On • Not Allowed: • Gallon size bags or bags that are not zip-top such as fold-over sandwich bags are not allowed. • Larger containers that are half-full or toothpaste tubes rolled up are not allowed. • The secret to getting through security smoothly is to de-clutter your carry-on bag.

  17. Transporting Musical Instruments • MUSICAL INSTRUMENTS AS CARRY-ON • Allowed to have: • One Musical Instrument (designated by teachers only) • One Carry-On Item (i.e. your backpack) • One Personal item (i.e., ladies pocketbook) • Instruments will be X-rayed or physically screened through security • INSTRUMENTS BEING SHIPPED AS BAGGAGE • Include short written instructions, where a security officer will notice them, for handling and repacking your instrument – just in case they need to check the instrument after going through x-ray. • Make sure these instructions are very clear and understandable to someone with no musical background. • Security Officers should be careful and understand the sensitivity of instruments

  18. LOCKING YOUR SUITCASE/INSTRUMENT CASE • TSA screens every passenger's baggage before it is placed on an airplane. • While technology allows them to electronically screen bags, there are times when they need to physically inspect a piece of luggage. • TSA has worked with several companies to develop locks that can be opened by security officers using universal "master" keys so that the locks may not have to be cut. These locks are available at airports and travel stores nationwide. • The packaging on the locks indicates whether they can be opened by TSA. http://www.travelsentry.org/en/index.php http://www.safeskieslocks.com/index.php

  19. FAA Rules • Airports are run by the Federal Government • No Fooling around • No Verbalizing or Acting Out to be “funny” • No talking about Hijacking, bombs, terrorism, guns, knives or anything else similar • They (Feds) Will Take You Away & We Can’t Do Anything About It! We Leave, You Stay! Providence or Orlando

  20. Identification • Under 18 • School ID, Library Card (something similar) • 18 and Over • Federal or State Issued Picture ID (i.e. driver’s license) • Info must include: • name, date of birth, gender, expiration date and a tamper-resistant feature in order to be allowed to go through the checkpoint and onto their flight. • If Not a Citizen, • You are traveling within the United States • If required to carry documents by your native country, do so • If taking a passport, there are safes in each room or your chaperone can hold in the chaperone’s safe.

  21. Itinerary – Wednesday Night • Wednesday, April 15, 2009 • 5:30–9:00 pm Check-In at Marlborough High School – See your chaperone and follow check in procedure. • Reporting time according to Thursday’s Bus Assignment: • Bus 1 5:30 pm to 6:30 pm • Bus 2 6:00 pm to 7:00 pm • Bus 3 6:30 pm to 7:30 pm • Bus 4 7:00 pm to 8:00 pm • If you have a conflict and cannot make it your assigned time, please come sometime during our check in time frame. • Everyone going on the trip MUST check in their luggage, instruments & Performance Dress on Wednesday evening. • ** Jr. District Students check in as soon as you are back in Marlborough. We will wait for you.

  22. INFORMATION FOR WEDNESDAY EVENING CHECK-IN Marlborough High School Foyer Stairs Medical Check In Drop off Prescription Medication to First Responder Wed. Night Chaperone Chaperone Chaperone Chaperone Little Theater Bench

  23. Festival Disney, Orlando, FL April 16-21, 2009 INFORMATION FOR WEDNESDAY EVENING CHECK-IN • STUDENTS – • Find your chaperone behind the tables in the foyer. • Get in line and wait quietly for your turn. • Your parents or a substitute adult should be with you. • After your chaperone says you are finished checking in, please leave the building. There are too many people for the limited space. • IMPORTANT: • Once your items have been checked in, YOU WILL NOT HAVE ACCESS to the contents until you are at the hotel. • PARENTS – • Parents are asked to come and stay with your student until the chaperone says the check-in is complete and it’s okay to leave. • This is just in case your student has forgotten anything that is part of the check-in.

  24. INFORMATION ALL STUDENTS MUST GO TO SCHOOL ON THURSDAY, April 16th TO GO ON THE TRIP! • Suggestion: • Leave books & items you don’t need with you in Florida • at home or in your school locker • MHS will be open Wednesday – Friday of vacation to retrieve items you need from your locker

  25. Bus 4 Bus 3 Bus 2 Bus 1 INFORMATION FOR WEDNESDAY MORNING & BEYOND Driveway - No Parking – No Drop Off Front Of School Sidewalk Entrance Blocked Bus assignment list Teacher’s ParkingLot

  26. Thursday – April 16 Students traveling Commercial • Students will be dismissed from their classes at 11:30 am. • Report to the music rooms. Have their carry on items checked in and board bus. • 12:00 noon Bus with Commercial passengers leaves at noon Note: Only sealed beverages will be allowed on buses • Dinner will be at the hotel using a Meal Coupon • Arrival at hotel approximately 7:00 pm – 7:30 pm

  27. Thursday – April 16 Students traveling Charter • Students will be dismissed from their classes at 12:12 pm. • Report to the music rooms. Have their carry on items checked in and board bus. • Buses with Charter passengers leaves at 1:15 pm Note: Only sealed beverages will be allowed on buses • Dinner will be served on the plane • Arrival at hotel approximately 9:00 pm – 9:30 pm

  28. Helpful Hints • Bring a sweatshirt or jacket for buses and planes (A/C will be on high and chilly) • Parents can come to school to say good-bye • Please wait outside. • There will be very little time to load everyone and leave.

  29. Airports Charter Flight Sanford Airport Commercial Flight Orlando Airport Disney World

  30. Friday – April 17 • 8:20 am Mixed Chorus Performance Saratoga Springs Resort • 10:35 am Jazz Ensemble Performance Motion at Downtown Disney • 1:00 pm A cappella Performance Ballrooms of the Americas Contemporary Hotel

  31. Friday – April 17 • Note: Performances sites and times may change last minute due to festival scheduling. Friends & relatives are welcome to attend with that understanding. Rest of Day at Magic Kingdom (Space Mountain Ride is closing April 19th)

  32. Saturday – April 18 • 7:50 am Concert Band Performance Premier Theater in Hollywood Studios • 9:25 am Wind Ensemble Performance Premier Theater in Hollywood Studios • 10:55 am String Ensemble Performance Premier Theater in Hollywood Studios • Note: • Performances sites and times may change last minute due to festival scheduling. Friends & relatives are welcome to attend with that understanding.

  33. Saturday – April 18 Premier Theater – Hollywood Studios Saturday – April 18

  34. Saturday – April 18 • Note to Parents in Florida: • Premier Theater is located inside the park Hollywood Studios. • This park opens at 9 am. You must have a park ticket to enter and see the performances. • The park will not be open for the Concert Band performance. • You will be able to attend Wind and String Ensemble performances. Rest of afternoon at Hollywood Studios Award Ceremony at EPCOT

  35. Sunday – April 19 Enjoy your Workshop Today You’re Instrumental Jazz It Up Disney Sings

  36. Monday – April 20 Typhoon Lagoon & Beachside Cookout Volleyball & DJ Party

  37. Tuesday – April 21 Enjoy Downtown Disney & Disney’s Quest (Shopping and Disney’s Quest) Time to Go Home

  38. Tuesday – April 21 Students traveling Commercial Arrival at MHS – Approximately 9:30 pm You will be advised via phone chain the estimated time of arrival approximately 30 minutes prior to MHS arrival

  39. Tuesday – April 21 Students traveling Charter Arrival at MHS – Approximately 11:00 pm You will be advised via phone chain the estimated time of arrival approximately 30 minutes prior to MHS arrival

  40. Bus 4 Bus 3 Bus 2 Bus 1 INFORMATION FOR Thursday Afternoon & Tuesday Evening Driveway - No Parking – No Drop Off Front Of School Sidewalk Entrance Blocked PARENTS PARK HERE Teacher’s ParkingLot

  41. Contact Information Local Contact: Trisha Davis Home Phone: 508-303-8033 Cell Phone: 508-380-3805 email: kitties3@verizon.net Phone Chain Contact: Karen Mosca Phone: (508) 485-7725 mpsma@mpsmusic.org

  42. Reminders • Allergies – • Season a few weeks ahead of us in Massachusetts • Sunscreen – • Bring and use sunscreen in Florida • First exposure to sun in a long time – Please don’t burn • Cell Phones - • Bring your charger • Hydration – • Please drink a lot of water • Soda dehydrates

  43. Reminders • Hotel Charges – • Any charges to the room is the responsibility of that student or if can’t be defined, the whole room • May be a charge for lost keys • Missing property and/or hotel damages will be paid by student(s) • Payments must be made at check out • Valuables - • Do not take valuables • We are not responsible for Loss or Theft

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