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Building an Early Warning System for New Transfer Students. Marcy Esler Director of Student Retention State University of New York The College at Brockport. The College at Brockport. Total undergraduate enrollment – 7,000 New Freshmen – 1050 New Transfer Students – 1,300 Public Masters
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Building an Early Warning System for New Transfer Students Marcy EslerDirector of Student RetentionState University of New York The College at Brockport
The College at Brockport • Total undergraduate enrollment – 7,000 • New Freshmen – 1050 • New Transfer Students – 1,300 • Public • Masters • Selective • Comprehensive
Components of System • Early Warning Questionnaire • Faculty alerts • Predictive model
Transfer Early Warning Advisement Questionnaire (TEWAQ) • Through Angel – locally developed • 287/882 Transfer Students (33%) • 823/1050 Freshmen (78%) • Prizes for completion • Automatic responses • Statement: I have my schedule of courses for the semester all settled. • Response: If you don’t have your course schedule settled by now, discuss this with your advisor ASAP. If you don’t know who your advisor is email transfer-year experience coordinator, Erin Rickman at erickman@brockport.edu • Use for appeals of dismissal decisions
Faculty Alerts • Early feedback and fast action • Proactive methods • Focused efforts
Third-week Letter to Faculty • Early Warning System • As many of you know, The College at Brockport implemented a Banner based Early Warning System this fall and the third week of class (this week) is a good time to begin entering alerts for students with poor attendance and/or academic problems. Although you may enter an early warning at any time, a warning that comes at the first sign of student difficulty maximizes the likelihood that we can successfully intervene in time to make a difference. • The Early Warning System recognizes the importance of: • Early feedback from course instructors and fast action to address at-risk student behavior in an proactive manner • More active methods of supporting students who are exhibiting at-risk behavior • Focused retention efforts on those students who need it the most • How can faculty use the Early Warning System? • To enter an early warning, go to the Faculty Services tab in Web Banner, just as you would access this system to enter midterm or final grades. Once you choose a particular class and student, the drop-down choices, instead of being letter grades, will include check boxes for some important risk indicators and a text box in which you can enter any special comments on the student. • Faculty who enter a warning will receive follow-up information for each student. • For more information about the Early Warning System, contact Marcy Esler, director of student retention at mesler@brockport.edu or http://www.brockport.edu/retention/ew/.
Sample Student Email Dear Student, You are receiving this notice because the instructor of ESC211.01, Dr. X, indicated through our Early Warning System that your attendance in this course is problematic and that you have not turned in any of the 3 (optional) assignments so far. This information is particularly concerning, as your probation status is Probation 1. Please contact me as soon as possible to discuss ways to address this issue. You will need to make a decision about dropping a course before Tuesday, September 27, 2011. You can still withdraw from a course until 5:00 pm on Friday, November 4, 2011 without anyone’s permission but after that you will need the departmental chairperson’s permission (this is hard to get). The withdrawal period for fall 2011 ends at 5:00 pm on Friday, December 2, 2011.
