CALPADS UAT End of Year (EOY) Checkpoint Meeting

1. CALPADS UAT End of Year (EOY)Checkpoint Meeting May 16, 2012

2. Introductions and Ground Rules • Introductions • CDE / CSIS Participants • IBM Participants • Ground Rules • Mute phones while listening (*6 to mute and un-mute) • Do not place your phone on HOLD • Silence cell phones • Introduce yourself (name and LEA) when speaking • One conversation at a time 2

3. Agenda • Introductions / Ground Rules • EOY UAT Schedule Update • EOY UAT Status Update • EOY UAT Release Update • EOY UAT Issue Update • EOY UAT Reminders • EOY UAT Service Desk Recap • Walk On / Q & A / Online Poll • Next Steps 3

4. EOY UAT Schedule Update Test Week 4 • EOY 1 Course Completion and EOY 3 Student Discipline • CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. • An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 5/16/12 Recommended Testing Schedule for EOY UAT

5. EOY UAT Status Update • Test Week 5 • Wrap Up of UAT testing • Continue testing EOY 1-4 as needed • SCTE Testing Update • Following SCTE modules will be available on 5/17 • Security Roles • Batch • Online • Input Validation Rules (IVRs) • Extracts (ODS and Rejected Records) • Submission Error Report

6. EOY UAT Status Update • SCTE Testing Update, continued • Following modules will be available early next week • ODS Reports • Snapshot Reports • Certification Errors (CVRs) • EOY 1 Snapshot included CTE data

7. EOY 1 UAT Status Update • 17 out of 41 (43%) LEAs sent in at least one Execution Log for EOY 1 • Approximately 1/3 have tested the Online and Batch submission for Course Completion

8. EOY 1 UAT Status Update

9. EOY 2 UAT Status Update • 40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2 • Approximately 80% have tested the Online and Batch functions • Approximately 60% have tested Certification and Reports

10. EOY 2 UAT Status Update

11. EOY 3 UAT Status Update • 27 out of 41 (68%) LEAs sent in at least one Execution Log last week • Approximately 50% have tested the Security, Online and Batch functions • Approximately 1/3 have tested Certification and reports

12. EOY 3 UAT Status Update

13. EOY 4 UAT Status Update • 23 out of 41 (58%) LEAs sent in at least one Execution Log for EOY 4 • Approximately 40% have tested the Online and Batch functions • Approximately 1/3 have tested Certification and Report Functions

14. EOY 4 UAT Status Update

15. EOY Release Update • 5/16 Release Update document is currently available on the FTP site

16. EOY Release Update • 5/16 Release Update, continued

17. EOY Release Update • 5/16 Release Update, continued

18. EOY UAT Issue Update • Known Issues list is currently available on the FTP site • 5/16 UAT Known Issues Highlights:

19. EOY UAT Issue Update • 5/16 UAT Known Issues Highlights, continued:

20. EOY UAT Issue Update • 5/16 UAT Known Issues Highlights, continued:

21. EOY UAT Issue Update • 5/16 UAT Known Issues Highlights, continued:

22. EOY UAT Reminders • LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account • calpadsuat-sd@cde.ca.gov • Please include the following in the title of the email: • “Execution Log 2011MMDD for XXXX ” • Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA • This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

23. Walk On / Q and A / Online Poll 23

24. Next Steps • Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site • Continue to review the updated Known Issues and Release Notes posted on the FTP site • Continue to report any issues or problems to the UAT Service Desk • Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

25. UAT Communications 25 • CALPADS UAT Email for defect reporting, issues, and questions • calpadsuat-sd@cde.ca.gov • UAT Weekly Check Point Meetings • WebEx URL: http://csis.webex.com • WebEx Phone: 888-426-6840 • Participant Code: 4603184 • UAT Service Desk • Phone: 916-445-4795 – voicemail only • UAT Documents posted at • ftp://ftp.cde.ca.gov/calpads-uat/

26. EOY UAT Service Desk Recap Reporting Problems to the Service Desk • LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: • calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform • When reporting a PROBLEM include the following in your email: • Subject • Your name • Phone number • Bread crumb • Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk • LEA UAT participants should request Help by emailing the UAT email account: • calpadsuat-sd@cde.ca.gov • When requesting HELP include the following in your email: • Subject (include the word “help”) • Your name • Phone number • CALPADS UAT user ID • Job # (if applicable) • Description of what you need help with 26