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Grant Topics for Discussion

Business and Fiscal Officers Meeting - 4/26/11 Presented by: Glen Jones, Director Post-Award Research and Sponsored Programs. Grant Topics for Discussion. Overloads on grants. Overloads are unallowable on federal and federal pass-through grants, unless across departmental lines.

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Grant Topics for Discussion

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  1. Business and Fiscal Officers Meeting - 4/26/11 Presented by: Glen Jones, Director Post-Award Research and Sponsored Programs Grant Topics for Discussion

  2. Overloads on grants • Overloads are unallowable on federal and federal pass-through grants, unless across departmental lines. • unallowable on all NIH grants. • Overloads must be approved in advance by the sponsor. • It must be clear in the budget or budget revision request that it is additional compensation. • Overloads must be approved by the Dean. • EPAF must contain the following statement: (a) The work is in addition to the employee's regular duties; (b) Provision of release time would not be practical; and (c) The dean or designee certifies that (a) and (b) are the case. • Overloads Should be rare. • The effort report will understate effort on a grant with overloads, since overloads are not included in Institutional Base Salary. • The effort report is used for audit purposes to document salaries charged to grants.

  3. Human Subjects Charges to Grants • Use account 717305 for all human subjects charges. • Amount and type of remuneration to participants must agree with the protocol approved by the IRB. • The protocol number should be in the transaction document text. • Document text should spell out the number and amounts of gift cards purchased.

  4. Authorization Sheet – BFO Sign off • Authorization Sheet – routed for all proposals • The budget is routed with the proposal • Cost share obligations are spelled out • Currently signed off by the Deans, Chairs, PI and Co-PIs • Time sensitive – due to proposal deadlines • Request has been made for fiscal officers to sign off as well • Need consensus from BFO regarding sign off

  5. Definition of a Sponsored Project • Sponsored Program Defined: • Sponsored whole or in part, by sources external to the University • Expectation (implied or specifically stated) on the part of the sponsor for performance, deliverable(s) or outcome(s). • Sponsored programs are generally conducted by faculty, but may be conducted by staff or members of the University administration. • Sponsored programs are awarded through various mechanisms - grants, contracts, cooperative agreements, and/or other legally binding means of transfer. • Sponsored program activities may support instruction, research and/or public service activities.

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