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City of Phoenix Water Services Department

The City of Phoenix Water Services Department is seeking rental services for portable pumps and liquid conveyance equipment for liquid diversion, pumping, de-watering, and spill protection needs. Submit questions by February 19, 2019, and the deadline for submittal is March 6, 2019.

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City of Phoenix Water Services Department

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  1. City of Phoenix Water Services Department IFB-1819-WWT-127 (DJR) Rental of Portable Pumps and Liquid Conveyance Pre-Bid Conference February 6, 2019 10:00 AM Submittal Due Date: March 6, 2019 2:00 PM

  2. Questions and Answers (Q&A) • Written questions only • Some answers may be available today • All answers published on web in the form of an addendum • Written answers supersede verbal answers

  3. Q&A Deadlines • Submit questions by February 19, 2019 2:00 p.m. (Phoenix Local Time) • Email: wsdprocurement@phoenix.gov • Answers will be published in an addendum • https://www.phoenix.gov/solicitations/1825

  4. Submittal Deadline Wednesday March 6, 2019 2:00 p.m. Phoenix Local Time Phoenix City Hall, 9th Floor Late bids will be rejected

  5. Contract Term • Five-year period of performance • No renewal options

  6. Scope of Work PURPOSE • The City, on a rental basis, is in need of portable pumps and liquid conveyance equipment for liquid diversion • Discharge sizes for portable pumps may range from two to twelve inches, with a need for larger sizes possible. • This equipment is utilized for pumping, de-watering, and spill-protection needs. BACKGROUND • Approximately 80% of service utilization is anticipated to be on an emergency or after-hours basis.

  7. Scope of Work Contractor’s Responsibilities: • Contractor shall provide all equipment, labor, materials, supplies, tools, transportation, administration, and supervision necessary for service delivery and pick-up • All removal/pick-up of equipment shall be within standard operating hours • Removal/pick-up shall occur within 24 business hours of request • The billing period for rental charges shall cease after notice

  8. Scope of Work The City’s Responsibilities: • Issue purchase order(s) • Emergency verbal order(s) followed by purchase order(s)

  9. Terms and Conditions Please read all Terms and Conditions carefully • Section II – Standard Terms & Conditions • Section III – Special Terms & Conditions: Pages 30 – 45 (The header on those pages appears incorrectly on the posted solicitation document) • Pricing terms and price changes • Emergency Twenty-Four Hour Service • Badging Requirements for WSD • Contract worker access controls, badge and key access requirement

  10. SECTION V – INSURANCE AND INDEMNIFICATION • Commercial General Liability • General Aggregate: $2,000,000 • Products – Completed Operations Aggregate: $1,000,000 • Personal and Advertising Injury: $1,000,000 • Each Occurrence: $1,000,000 • Automobile Liability • Combined Single Limit: $1,000,000 • Worker’s Comp • Each Accident: $100,000 • Disease (Each Employee): $100,000 • Disease (Policy Limit): $500,000

  11. Section I - Instructions to Bidders A few points from the Instructions to Bidders: • 2. Self-Registration Requirements • 6. Exceptions • 7. Inquiries • 8. Addenda • 9. Business in Arizona (AZ Corporation Commission)

  12. Section VII - Submittals BID SUBMITTAL COPIES: • Please submit one original • Please submit one electronic copy (portable drive or CD) • Submittal Section, pages 53 - 57 • Attachment A • Attachment B • Signed addendum(s) (if any) • Any other required documentation Read Section I – Instructions

  13. Section VII - Submittals 2. BID SUBMITTAL FORMAT: The written offer should be: • Typewritten for ease of evaluation; • Signed by an authorized representative of the Bidder; • Submitted with contact information for the individual(s) authorized to negotiate with the City

  14. Pricing • All or none for both tables: • Flat and hourly rate table • Standard Delivery/Pick-up Rate • Standard Hourly Rate • Emergency/After-Hours Delivery Rate • Emergency/After-Hours Hourly Labor Rate • Discounts off rental catalogs table • Five categories • Miscellaneous includes all other liquid conveyance equipment; excluding piping, hoses and pumps • Link

  15. Questions Pre-Bid Attendees: Please submit your questions in writing on the forms provided

  16. Questions • After the Pre-Bid Conference: Submit questions by February 19, 2019 2:00 PM (Phoenix Local Time) • Email: wsdprocurement@phoenix.gov • Responses to questions will be posted as addendum(s) • https://www.phoenix.gov/solicitations/1825

  17. Transparency Policy City Code 43-36 All respondents and their representatives under penalty of disqualification will refrain from contacting anyone involved in this process other than the procurement officer.

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