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Membership Meeting. Saturday, August 23 rd , 2008 10 AM to Noon Claire Tappaan Lodge. Agenda. Fire Seminar Welcome Yearly Recap Finances Structure Future Plans Fundraising Voting. Fire Seminar. Welcome. “One Voice from Cisco Grove to Rainbow Bridge” Long-term, broad-based vision
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Membership Meeting Saturday, August 23rd, 2008 10 AM to Noon Claire Tappaan Lodge
Agenda • Fire Seminar • Welcome • Yearly Recap • Finances • Structure • Future Plans • Fundraising • Voting
Welcome “One Voice from Cisco Grove to Rainbow Bridge” • Long-term, broad-based vision • Representing all Donner Summit communities • Forum for all sides of development issues • Monthly Board Meetings • Open to public • Educational Seminars • Water, Fire, Safety, Planning, … • Community Building • Community Picnic • Spring Cleanup
Yearly Recap • Fiscal and Strategic Planning • Committee Structure • Insurance • Bylaws, Democratic Principles • Membership Growth • July 5th Fundraising Party • Membership Renewals • Summit Summit II and Survey • Full report on website: http://DonnerSummitAreaAssociation.org
Yearly Recap • Strategic Partnerships • Regular meetings with Sierra Watch, MAPF, Sierra Club • Relationships with Sierra Business Council, PARC, Sierra Nevada Alliance, SLPOA • County Governments and Planning Staff • County Supervisors • SLCWD • LAFCO • DSPUD • USFS • Royal Gorge • Sugar Bowl • Soda Springs & Boreal • Sierra Watch • Sierra Club • Sierra Business Council • Mountain Area Preservation Fund • North Fork American River Alliance • South Yuba River Citizen’s League • Truckee-Donner Land Trust • Donner Ski Ranch • Regional Homeowner Groups
Financial Alisha Lee – Treasurer Annual Budget & Fiscal Plan
Democratic Principles • A rigorous analytic process • Create a solid information base • Prioritize the key values at stake • Identify a broad range of solutions • Weigh solution pros, cons and tradeoffs • An egalitarian social process • Adequately distribute speaking opportunities • Ensure mutual comprehension • Consider other ideas and experiences • Respect other participants
Structure Board Members External Fundraising & Communications Community Issues & Programs Executive Committe Internal Community members, donors, experts
Projects • Projects • Community Person of the Year: Jennifer Montgomery • Economic Revitalization Report • Seminars on Fire and Water
Future Plans • Charrette / Economic Revitalization • Climate Change in the Sierra
Fundraising • Tamara Lieberman • Chair – Fundraising Committee
Fundraising • Accomplishments 2007-2008 • Community Picnic on 5th of July • Fun event • Representation from all the Summit Communities • Netted $2,500 • Great community support • Extended TTCF grant for Economic Sustainability Charrette • Plans for 2008-2009 • Increase membership • Hold First Annual Fundraising Campaign in November • Start Fundraising database • Institute quarterly membership renewals • Raise $4,000 from the picnic
Community Involvement! • Committees • Join a committee! Fundraising, communication & community involvement, parks & trails, … • One time volunteers • Media contect – press releases and notices • Education Seminars – topics, logistics, etc. • Database & Website Management – IT skills • Stuffing letters, posting flyers • Community cleanup • July 4th weekend community picnic volunteer • Grant writing/research Sign up! Questions? Discussion?
Bylaw Ratification Article IV, Section A currently reads: “The annual membership meeting of this organization shall be held on the second Saturday in June each and every year except if such day be a legal holiday, then and in that event, the Board of Directors shall fix the day but it shall not be more than two weeks from the date fixed by these Bylaws.” Amend above to read: “The annual membership meeting of this organization shall be held once a year with no less than six months between such meetings.” ___________________________________________________ Article III, Section D currently reads: “All membership years shall correspond with the organization’s fiscal year, and all memberships shall expire at the end of that term.” Amend above to read: “Membership in this organization is valid for one year.”
Bylaw Ratification • Article IX Committees • Section A currently reads: “All temporary committees of this organization shall be appointed by the Board of Directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the Board of Directors. • Amend above to read: • Section A. “All committees of this organization shall be appointed by the Board of Directors and chaired by a Board member.” • Section B. “ The term of office for the committee members shall be for a period of one year or less, if sooner terminated by the action of the Board of Directors.” • Section B currently reads: “This organization shall appoint the following permanent committees which will act at the request of the Board of Directors: • A Finance Committee, which shall address matters, including fundraising; • A Safety Committee, which shall address matters of public safety, including road, railway, fire and other such hazards; • Other permanent committees may be established at the discretion of the Board of Directors. • Amend above by eliminating the entire current Section B from the bylaws.
