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This presentation provides an overview of West Coast College, highlighting its mission, values, governance structure, administration management, audit processes, and credibility of examinations.
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PRESENTATION TO THE PORTFOLIO COMMITTEE ON HIGHER EDUCATION AND TRAINING4 FEBRUARY 2014
OVERVIEW OF THE COLLEGEWest Coast College serves the West Coast Region, with a central office in Malmesbury and 5 campuses in Atlantis, Citrusdal, Malmesbury Vredenburg and Vredendal. The college currently employs 354 staff, including lecturers. 280 km GOVERNANCE AND ADMIISTRATION 116 km 100 km 35 km
Vision To be a world class Further Education and Training institution in the West Coast region that promotes lifelong learning and contributes to socio-economic development
Mission To provide FET services of high quality and to be the FET provider of first choice by training students to: • Be Employable • Have access to Higher Education opportunities • Exploit Entrepreneurship opportunities
Our Values • RESPECT – treat people with dignity, the way you would like to be treated. Look after property and equipment and report all misdemeanours. • MOTIVATION – self-driven to achieve own and West Coast College goals and help others succeed with their goals. • FAIRNESS – consistent treatment of people, yet managing firmly, so that no one feels discriminated against. • HONESTY – doing all things above board with no hidden agendas or for self-gain. • QUALITY DRIVEN – pursue all tasks with excellence to provide a consistently high standard of delivery and constantly look at improvement.
GOVERNANCESTRUCTUREThe college had a fully functioning Council and committees up to 31 December 2013. The main responsibility of Council is to formulate and give policy directives.
STUDENT REPRESENTATIVE COUNCIL • Each campus has an SRC • The campus SRCs elect a college SRC • The college SRC is fully functional with an allocated budget and participates in Council/college structures
ADMINISTRATION MANAGEMENT STRUCTURE The college has a fully-functional management structure. College management is centralised with a decentralised campus structure.
Chief Executive Officer Internal Auditor Quality Assurance Manager Project Manager Personal Assistant Deputy CEO: Innovation & Development Deputy CEO: Academic Deputy CEO: Administration Chief Financial Officer Innovation and Development Management Academic Management Administration Management Financial Management • Marketing • Student Support • Services • Linkages and • Partnerships • Exit Support and • Placement • Campus • Management • Curriculum and • Assessment Support • Lecturing Staff • Human Resources • Information • Technology • Student • Administration • Residences and • Facilities • Supply Chain • Management • Financial Aid • Asset Management
The college is managed and governed by the following legislation and policy framework: • FET Act (2006), PFMA (1999), Skills Development Act (1998), NSDSIII (2011 -2016), PPPF Act (2000), DHET Supply Chain Management Policy, Treasury Regulations and the National Plan for Further Education and Training (2008) • STATUTE: the college is governed by a statute; standard statute as per FET Act (2006) • POLICIES, PROCEDURES: The college is also governed and administered through its own policies, procedures and processes which are not inferior to the DHET policy framework
AUDIT – INTERNAL AND EXTERNAL The college conducts an annual External Audit through External Auditors and has an Internal Audit Unit which conducts audits on an ongoing basis • RISK MANAGEMENT All risks are recorded, assessed and updated on a regular basis in a risk register • CONTROLS, MONITORING The college has controls in place and there is quarterly monitoring through a performance management process and a quality management system
COMMUNICATION Regular communication to internal and external stakeholders through meetings, reporting, workshops, newsletters and electronic media • ACCOUNTABILITY • Annual financial reporting • M&E quarterly reporting • Reports to DHET, Council, funders and external stakeholders
Credibility of Examinations • Examinations for NCV and for Report 191 Business Studies and Engineering Studies are conducted in accordance with The National Policy Document, Government Gazette Vol. 507, No 30287 of 12 September 2007, circulars and memos issued by the DHET.
Credibility of Examinations Campuses are briefed on what they must have in place prior and during examinations, e.g. management plans, security plans as indicated below: A. Management Plan: - Time table with invigilators and relief invigilators - Duty list with responsibilities - Examination Committee (Monitoring of the examination process) - Campus Irregularity Committee (Headed by CM) B. Security Plan: - Storage of question papers in a safe - Storage of blank answer books and examination material - Control of access to examination venue and strong room - Emergency action plan
Credibility of Examinations • Prior to commencement of examinations there is monitoring and inspections are held at all campuses to ensure that all safes are ready, question papers received, adequate stationary is on hand, venues are conducive etc. • To ensure that the credibility and integrity of the examinations are not compromised in any way, the college also embarks on a series of workshops for training of all staff involved per campus. • These workshops are inclusive of all support staff directly involved with the examinations process as well as all lecturing staff to ensure that they are fully informed and prepared for any eventuality that may occur during the examination process.
Credibility of Examinations • Separate training sessions are also held for all nominated invigilators, and ONLY upon successfully undergoing the training are they issued with a invigilator contract for the specific examination. This includes a comprehensive training session on the rules and regulations before, during and after the examination, inclusive of any irregularities, if any. • The role of all functionaries are also explained in depth as well as the implementation and application of all rules for functionaries and students.
Credibility of Examinations EXAMINATION MONITORING • Examination monitoring takes place for the duration of the examination, with particular reference and full compliance to the following: • Documentation • Security venue and safe/storage area • Admission permits/ID’s, name tags • Storage of question papers and control of scripts and examination materials • Irregularities • Invigilation
Student Enrolment • Steady growth over last 3 years in line with DHET vision. (all programmes) • Limitation of DHET Bursary funds and change in guidelines resulted in reduced intake particularly for NC(V).
Student Placement as at 31 Jan 57% 71% 69%
Student Housing Atlantis (Leased) • Grassmere Residence catering for 60 females • Honeyvale Residence catering for 44 males • Robinvale Residence catering for 60 females Citrusdal (Own building) • Navel catering for 96 males • Satsuma, Karra Karra & Valencia for 128 females • VGK catering & Huis Brandwag (Rented) 90 males Malmesbury (Leased) • Salem Residence catering for 18 males • Eden Residence catering for 30 females Vredenburg (Leased) • Chemfos Residence catering for 80 males • Villette Street Residence catering for 20 females • NEW: 120 males and 120 females (April 2014) Vredendal (Own building) • House Barnard Residence catering for 240 females • House Liberty Residence catering fro 136 males
Student Housing • Total availability: 538 females and 464 males = total of 1 002 students collectively • Standard rate of R16 000 per annum as from 2014. (Maximum of R17 758 can be claimed from DHET Bursary Scheme) • Challenges: • Oversubscription for residence facilities due to rural locality and mobility of students from urban areas. • Bursary shortage – students living with colleges nearby, move to colleges far from home. • Limited private residence facilities available in community WCC serves. • Students lie about their addresses and when residence is full they say they stay in the area. • In most cases the condition they live in at private accommodation is not conducive. The college only assists if we become aware of and insists on alternative accommodation. The college enters into an agreement with the landlord and pays the landlord directly on behalf of the student.
Student Transport • Actual costs per route applied for. • Total support during 2013: 1 429 students collectively. • Transport is sourced through public tenders and providers are paid directly. • No money is paid to a student. • Challenges: • The high number of students requiring assistance . • No public transport in our area. • Distances between communities and catchment areas of campus.
LEVEL 2 RESULTS • Even though overall target has been achieved, the following subjects have been identified for High Intervention per programme • Office Administration • New Venture Creation • Management • Management Practice • Education and Development • Early Childhood Development • Engineering & Related Design • Automotive; Fitting and Turning and Mathematics • Electrical infrastructure Construction • Electrical Principles & Practice; Electrical Control &Digital Electronics and Mathematics • Hospitality • Food Preparation and Hospitality Generics
LEVEL 3 RESULTS • Target not achieved, the following subjects have been identified for High Intervention per programme • Office Administration • Business Practice & New Venture Creation • Management • Project Management • Engineering & Related Design • Automotive; Material Technology and Mathematics • Electrical infrastructure Construction • Electrical Principles & Practice; Electrical Control & Digital Electronics and Mathematics • Hospitality • Client Services
LEVEL 4 RESULTS • Target not achieved, the following subjects have been identified for High Intervention per programme • Management • Management Practice; Operations & Financial Management • Engineering & Related Design • Automotive; Fabrication and Mathematics • Electrical Infrastructure Construction • Electrical Principles & Practice; Electrical Control & Digital Electronics and Mathematics • Hospitality • Hospitality Services and Hospitality Generics
RESULTS BUSINESS STUDIES 2013
SUMMARY N5 RESULTS • Management Assistance: Target not achieved; information processing a challenge
SUMMARY N6 RESULTS • Management Assistance: Target not achieved • Information Processing – a challenging subject at some campuses
RESULTS ENGINEERING STUDIES 2013
STRATEGY FOR ACADEMIC IMPROVEMENT • Lectures across campuses will be used for support in challenging subjects • Team teaching within the same campus across levels will be used • Lecturers present their results during Executive road show with improvement strategies • Take 2013 results into consideration when lecturers are allocated for 2014 • Peer tutoring programme • Tutors in Engineering, Electrical and Mathematics • Evening classes for students in residence • Establishment of study groups
STRATEGY FOR ACADEMIC IMPROVEMENT • Extra classes and weekend classes • Using experts from outside the college in subjects like Mathematics • Use ex-students in assisting with practical work • Monitoring the submission of tools for ICASS • Monitor student performance throughout the year
