Before you begin

1. Before you begin • The activities documented in this file should cover the previous 12 months. • The Committee on Student Members reviews Applications three times a year - in the spring, in the summer and in the fall. • Submission deadlines are: • February 28 for the spring meeting • June 30 for the summer meeting • September 30 for the fall meeting • (delete this slide before you submit your application)

2. <Name of your University> Activities Record for <Date Range covered>

3. Contact Information • Mailing address • Email addresses • Web site, Facebook, newsletter, etc. addresses

4. Student Officers • Officer names, email, phone numbers • Include dates of service, and it may include 2 sets of officers

5. Advisors • Faculty and Practitioner names, email, phone numbers

6. Financial Summary (if applicable) • Dues structure ($/year, semester) • As of December 31, 201X (or August 31, 201X) • Total income • Total expenditures • Cash balance • Accounts receivable • Accounts payable

7. Goals and Objectives • Summary Statement or Mission Statement

8. Goals and Objectives • Title of Goal 1 • Title of Goal 2 • Title of Goal 3

9. Goal: Action Plan, Target and Results • Detailed description of goal, i.e. increase membership by 25% • Action Plan: Listing tasks of how you planned to achieve your goal • Target: Your expected result • Results: Actual Result

10. Membership Statistics • Total number of Student Group members • Total number of ASCE National Society-level members

11. Meeting Statistics • Number of professional meetings with an invited speaker • Number of meetings with student presentations and/or paper(s) presented • Number of field trips • Number of social functions • Number of Officer/Planning Meetings

12. Meeting Title • Highlight a FEW of the best-attended meetings, using one slide per meeting • Briefly describe the program and speaker • Report the number of attendees • Explain why it was popular • You DON’T need a slide for every meeting throughout the year

13. Special Projects • It is appropriate for ASCE Student Organizations to undertake special projects that will fit in with the “people serving” role of civil engineering. The project should be directed toward community service or a project on campus or in the community that is for the benefit of people outside the ASCE Student Organization and ASCE. • The most desirable activities are those requiring engineering expertise, although other service efforts are also worthwhile. • Other examples include community service projects, National Engineers Week activities, outreach to K-12 students, and other activities that benefit more than the ASCE Student Organization • You may include more than one special project.

14. Special Project Title • Description • Goals, objectives • How project goals and objectives matched with your Student Group goals • Pictures, sketches and graphics • Engineering component • Describe the engineering skills used and how they were applied • Project impact • Describe the anticipated short and long term impacts of the project for the people and/or community that it will serve • Participation • Number of students and percent of total membership that worked on the project • Number of faculty and practitioners • Total person-hours spent on the project

15. Summary and Questions • What were the most significant events of the year? • What were the most significant challenges? • Future plans