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FASIG FEEDBACK FROM APTOS USER GROUP CONFERENCE NOVEMBER 2007

FASIG FEEDBACK FROM APTOS USER GROUP CONFERENCE NOVEMBER 2007. Presenter: Anne Shrubshall Date: 22 November 2007. Agenda. Purpose of conference Aptos 10 Reporting strategy Timetable of release Aptos 10 functionality Other Aptos functionality. Purpose of conference. Annual event

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FASIG FEEDBACK FROM APTOS USER GROUP CONFERENCE NOVEMBER 2007

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  1. FASIGFEEDBACK FROM APTOS USER GROUP CONFERENCENOVEMBER 2007 Presenter: Anne Shrubshall Date: 22 November 2007

  2. Agenda Purpose of conference Aptos 10 Reporting strategy Timetable of release Aptos 10 functionality Other Aptos functionality

  3. Purpose of conference Annual event Development update from the software suppliers B-Plan Breakout sessions Networking opportunities

  4. Aptos 10 Web based browser • Rich Internet Application (RIA) • web-based = accessibility • database disconnect = work anywhere • one click deployment • accessible from client server or web application • co-exists with Aptos 9

  5. Reporting Strategy client side reporting = direct from application embedded standard reports (Crystal reports type interface) ability to customise web-services menu send reports via email supports Business Objects and Eureka but strategy is to encourage migration to client side reporting

  6. Timetable of release (1) December 2007 (v10 alongside v9) • re-engineered purchase card module • visibility of spend on commitments • statement reconciliation by card-holder • automated approval via workflow • auto-transaction create from statements • automated voucher production and posting

  7. Timetable of release (2) January 2008 (v10 alongside v9) • embedded trial balance • client side reporting February 2008 (v10 alongside v9) • EAS II • enhanced auditing

  8. Timetable of release (3) March 2008 (v10 alongside v9) • early release of labour saving Chart of Account Management September 2008 • full migration to Aptos 10

  9. Aptos 10 functionality (1) • Accounts payable – new user interface • improved form entry screen • customised screen • custom fields • bespoke forms • Voucher upload • Direct sourced Excel journals • Generate data, validate, upload

  10. Other Aptos functionality • Use of multi-currencies • Workflow • purchased as part of e-procurement • journal authorisation • invoice authorisation • internal trading

  11. Any questions?

  12. FASIGTaking Aptos Forward Presenter: Anne Shrubshall Date: 22 November 2007

  13. How do we get the best out of Aptos? (1) Implement patch 18 Revised chart of accounts Take advantage of early release of Aptos 10 functionality Migrate to Aptos 10

  14. How do we get the best out of Aptos? (2) • Set up focus groups • Accounts payable/PO • Accounts receivable • Stock? • General ledger/reporting

  15. Purpose of groups audit of current functionality testing of patch 18 making recommendations on new functionality to FASIG putting forward proposals to Corporate Systems Group

  16. Membership of groups Finance reps user reps Academic Services rep

  17. Discussion

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