Assessment Update Webcast

1. Assessment Update Webcast SY 18-19 UPDATE #6 February 13, 2019

2. Cancellation of webcast explanation • Due to inclement weather, the broadcast of the Assessment Update Webcast for Wednesday, February 13 is canceled. The PPT presentation will be posted to WAMS by Friday, February 15 or early the week of February 18. • Included in the PPT is the name and contact information of the person responsible for each particular area. Please contact these individuals if you have questions regarding the information provided. • Thank you!

3. Today’s Topics Content • DEI • Inventory Survey • Spring 2019 Testing Operations • Administration Resources • Best Practices for Testing • TIDE Appeals Updates • WAMS Alternate Test Site & Student Registration • ARMS Updates • Grade 12 Priority Score Appeals WaKIDS • Kindergarten Brochure Select Assessments • ELPA21 • WIDA • Graduation Alternatives • Legislative Bills Data • Kids into TIDE • Updates in WCAP • Report Card Technology • Versions of Chrome iOS Miscellaneous • Webcast Material Timeline • Previous and Upcoming Webcasts • Contact Information This presentation contains a script in the notes Section. If you are accessing this information with a screen reader, be sure you are reading the notes Section as well as the text contained in the slides.

4. Contacts for material presented: • Content: Kara Todd kara.todd@k12.wa.us • Operations: Kimberly DeRousie kimberly.derousie@k12.wa.us • Select Assessments: • WA-AIM: Toni Wheeler toni.wheeler@k12.wa.us • ELPA21: Leslie Huff leslie.huff@k12.wa.us • WIDA: Leslie Huff leslie.huff@k12.wa.us • Graduation Alternatives: Clarisse Leong clariss.leong@k12.wa.us • COE Local: Lesley Klenk Lesley.Klenk@k12.wa.us • Data: Lucas Snider lucas.snider@k12.wa.us • Technology: Dennis Small dennis.small@k12.wa.us

5. Content Update

6. Smarter Balanced Interims Completion Tracking Data on Smarter Balanced interim test completion through TIDE:

7. High School Testing for Spring 2019 • WCAS/WA-AIM • All 11th graders expected to take the high school science test • Required for state and federal accountability • Smarter Balanced/WA-AIM • All 10th graders expected to take the high school math and ELA tests • Required for state and federal accountability • Any 11th or 12th grader who did not earn the graduation cut score • Must attempt Smarter Balance or WA-AIM prior to accessing graduation options.

8. Elementary and Middle SchoolTesting for Spring 2019 • WCAS/WA-AIM • All students in grade 5 and grade 8 are expected to take the science test • Required for state and federal accountability • Smarter Balanced/WA-AIM • All students in grades 3–8 are expected math and ELA tests • Required for state and federal accountability

9. Smarter Balanced Testing Time: 2019 Q: Will changes to the Smarter Balanced ELA blueprint impact student testing time? A: Since this is the first year we are implementing this change,we cannot predict how or if testing times will change. In the meantime, districts should plan for as much time as last year to ensure that students have sufficient time to test.

10. Inventory of Time Spent Testing 2017-18 • 266 districts responded to the 2018 survey • Report will be posted on Reports to the Legislature webpage • Look for “Assessment Inventory” in the 2018 list

11. Inventory of Time Spent Testing 2018-19 • Coming soon! • If your district submitted in 2018: • Confirm or update data from 2018. • Answer one new question required by the Legislature regarding dyslexia screening (ESSB 6162). • If your district did not submit in 2019: • Complete the full survey.

12. Paper-pencil planning summary • Carefully consider which students will do paper-pencil tests. • Guidance for IEP Teams • Plan for the necessary teacher:student ratio. • Schedule time for DEI entry. • Return the booklets and materials carefully.

13. Student test settings in TIDE • Identifying students in WAMS for paper-pencil forms only gets booklets. • Still need to set paper-pencil in TIDE • ELA, Math, Science: Test Mode = Paper • ELPA21: Test Eligibility = Explicit Test Eligibility = ELPA21 • Braille tests that are entered into DEI • Science: Embedded Accommodations, Presentation =Braille • ELPA21: non-Embedded Accommodations=Paper Pencil Braille

14. Transcription of student responses Three types of transcription: • From one booklet to another booklet. • From a booklet to the Data Entry Interface (DEI). • From Braille into another medium. Transcribers must: • Be trained, and must read and follow the guidelines in Appendix D of the GTSA.

15. Smarter Balanced paper-pencil: during • TA uses the TA Script of Student Directions to administer the test. • Students have both a test booklet and an answer booklet. • Students record answers/responses in their answer booklet.

16. Smarter Balanced paper-pencil: after • Large-print and Braille responses get transcribed into standard-print answer booklets. • All Spanish answer booklets and standard-print answer booklets shipped back to MI as scorable. • Make sure all booklets have pre-ID label attached. • Test booklets, large-print and Braille response booklets, and secureELA Listening Transcript and TA Script documentshipped back to MI as non-scorable.

17. ELPA21 writing supplement: K and 1 • Students take the Listening, Reading, Speaking, and Writing online tests. • TA uses the secureDirections for Administration to administer the writing supplement section after the online writing is complete. • Students write in a test booklet. • All test booklets get shipped back to MI as scorable.

18. ELPA21 paper-pencil: during • TA uses the secureDirections for Administration to administer the test. • Students have a test booklet. • Students record Listening, Reading, and Writing section answers/responses in their test booklet. • K and 1 tests include all writing items in booklet. • TA helps student record Speaking section answers into the DEI.

19. ELPA21 paper-pencil: after • TA transcribes student responses to Listening, Reading, and Writing sections into DEI. • Constructed response writing items are not available to transcribe into DEI: • Any item where online students use the keyboard to respond. • Student responses to the constructed-response writing items in large-print or Braille booklets need to be transcribed into a standard-print sized booklet.

20. ELPA21 paper-pencil: after (part 2) • All used, standard-print test booklets shipped back to MI as scorable. • Make sure all booklets have pre-ID label attached. • All of the other test booklets, and the DFAs, get shipped back to MI as non-scorable.

21. ELPA21 DEI support & trouble-shooting • Training & Support: • DEI User Guide—January 2019 • DEI Training Module • Trouble-shooting: • If the “Available Tests Page” does not display the correct tests for the student, fix the settings in TIDE. • Chrome and Firefox work best with the items. • Pause the test if you have issues.

22. WCAS paper-pencil: during • TA uses the secureTA Script of Student Directions to administer the test. • Students have a test booklet. • Students record answers/responses in their test booklet. • TAs must monitor to ensure Locking Items are not changed after student moves on in the booklet.

23. WCAS paper-pencil: after • TA transcribes student responses from standard print, large print, and Braille into DEI. • TA uses the secureTA Script of Student Directions to assist with transcription. • Locking items do not lock in DEI. • Items can be left blank.

24. WCAS paper-pencil: after (part 2) • All of the standard print, large print, and Braille test booklets, and the secureTA Script, get shipped back to MI as non-scorable. • All Spanish test booklets shipped back to MI as scorable. • Make sure all booklets have pre-ID label attached.

25. WCAS DEI support & trouble-shooting • Training & Support: • DEI User Guide • DEI Training Module • Training TA Script & Secure TA Script • Trouble-shooting: • If the “Available Tests Page” does not display tests for the student, fix the settings in TIDE. • Chrome and Firefox work best with the items. Do not use Internet Explorer—there are definite issues.

26. Paper-pencil wrap-up • Test settings in TIDE • Follow the directions carefully • Check that DEI entry is complete before shipping materials.

27. Operations Update

28. Best Practices for Testing • Train staff annually, prior to the administration of Spring assessments. • When reviewing school test schedules, keep in mind that utilizing the last week of the test window should be limited as it may have impact on a students ability to complete the test session. • When assigning TAs, there must be at least one TA in each test session at all times. • WCAS paper-pencil sessions require 1 TA for no more than 3 students. • Students in grades K and 1 taking the ELPA21 summative assessment must be assessed on both the Online Writing Test and the Paper-Pencil Writing Supplement.

29. Best Practices for Testing Cont’d • Correct test selection by the TA is critical for student access to the accurate session. • When a test incident occurs or a student is provided the incorrect test or accessibility feature, immediately pause the test until the situation is resolved. • Calculator use on a non-calculator portion of an assessment or hand-held calculator use during an online math assessment will require an invalidation appeal to be set by the DC in TIDE.

30. TIDE Appeals Policy Updates • Washington has collaborated with other states on policy updates for TIDE appeal processing. New updates include: • Approving Appeals to Re-Open or Reset tests when an Accommodation or Designated Support was not provided, as identified in the student’s plan. Actions Required: • Incident reported to state, via ARMS, prior to score results loading to ORS • Team meeting (IEP, 504, or district identified) to discuss next steps with respect to what’s best for the student. Considerations may include the following. • Reopen test where student left off • Reopen entire test • Reset test • Retain test as is

31. TIDE Appeals Policy Updates Cont’d. • Appeals to Re-open a test after the student submits the test for scoring, will be denied. • Student become familiar with the Pause and End Test processes during the Practice, Training, and/or Interim assessments. • Students receive three warning messages prior to submitting the test. • Adding additional steps when a TA administers a Summative instead of an intended Interim, Practice, or Training test. • Action required • TA must be retrained prior to administering another assessment • Suggested waiting period prior to retesting students (2 weeks) • DC submits to the state through ARMS the school test security & building plan, training materials, and signed training and security reports

32. TIDE Appeals to Reset, Not Invalidate • Submit an appeal to Reset, not Invalidate when: • Summative is selected instead of an Interim, Practice, Training, or Screener test • Student tested at wrong grade level • Ineligible student tested • ASL, Braille, Spanish Stacked Translation need to be set

33. WAMS Alternate Test Site and Student Registration • Register Alternate Test Sites in WAMS • Register multiple sites • Identify date, time, and number of available seats • Open through spring • Student Registration Site • Now available for spring testing • Identify supports/accommodations (information only) • List of available sites Student Registration Link(https://eds.ospi.k12.wa.us/TestRegistration/Default.aspx)

34. ARMS Updates Now Available: • School name has been added to the Export feature. Updates Currently Being Reviewed for Implementation: • Expedited Grade 12 Rescore Appeal • DC role having the ability to delete reports • Ability to change a report status when Archived in District or Approved by the State • DA role will be able to monitor status of the SSASR • WA-AIM Science will now display only grades 5, 8, and HS • Increased size limit for attachments loaded in ARMS

35. Grade 12 Priority RTV Score Appeals Available to students in grade 12 who are on-target to meet all graduation requirements. • DCs submit a priority Expedited Rescore Appeal Request within ARMS for the state assessment the student has not met standard on. • Parents will not view the student’s test. • The student’s test will automatically be rescored. • The test results may not be appealed again. Review all available graduation options for the student as test scores rarely change from a rescore.

36. WaKIDS Update

37. Kindergarten Brochure • Reminder: • OSPI will no longer be providing the Entering Kindergarten Brochure • These can be printed directly from our Website and are available in 19 different languages.

38. Select Assessments Update • ELPA21 • WIDA • Graduation Alternatives

39. ELP Assessment Update ELPA21:  2019 Annual Test Administration Window Extended • Many school districts across the state have lost instructional and test administration days due to weather-related closures. OSPI is extending the English Language Proficiency Assessment for the 21st Century (ELPA21) annual test administration window end date one week. The new testing window will close on Friday, March 29. This extension applies to all districts. Materials return for ELPA21 will be April 5. Please ensure materials are picked up by April 5 even if your district is on break at this time. • The WIDA Alternate ACCESS test administration window remains unchanged and closes on Friday, March 22. Materials return deadline for WIDA will remain March 29. If you have any questions, please contact Assessment Operations at assessment@k12.wa.us.  

40. 2019 Legislative Session:Some Assessment Related Bills

41. Data Update

42. Getting Kids into TIDE • CEDARS Go-Live: Mid-Septemberishly? • No date set yet • SSID Issuance not affected • WAMS: Bulk Upload To TIDE Open • Students must have SSIDs • System will recognize SSIDs created/used since start of 17-18 school year • Tools requiring CEDARS Enrollment open with CEDARS • “Switch to CEDARS” to set new ‘baseline’ enrollment based on CEDARS submissions • Moves away from ‘bulk upload’ to ‘CEDARS is the bulk upload’ • Allows one-by-one ‘send student to TIDE’ • Students Receiving Services requires program info to work

43. Updates Happening Within WCAP • “My Current Students” • “Current” in ORS means “Most Recently Associated” • Pulling “Current” students is pulling all students as they were at the end of last year. • Adding students is reactivating last year’s record and adding this year’s record if student is in a new school • AIR working to fix this

44. Report Card • State Report Card live as of 9/10 • Data on State Report Card reflects update to grade 8 math scores • Corresponding WAMS downloads under same heading • Student level: [district] Spring2018 Scorefiles_finalV3.xls – includes “G8MathImpactedRecord” variable in last column with a “Y” if student was impacted. • Unsuppressed Aggregate: [district] Spring2018 ReportCardDataV2.xls

45. Technology Update

46. Technology Update – Chrome OS • Secure Browser is now supported for Chrome OS 71 • WCAP portal has been updated to list OS 67, 68, 69, 70 & 71 • Chrome OS 72 is NOT supported at this time • Error message reported; AIR is working with Google to resolve

47. Webcast Materials Schedule • Broadcast PowerPoint - posted in WAMSas of broadcast • WAMSunder Assess Update Webinar https://eds.ospi.k12.wa.us/TestingManagement/Operations/Downloads/Downloads.aspx?sy=2018 • ADA Posting (WCAP Portal) • PowerPoint – Tuesday following Broadcast • Q & A – Within 7 working Days following Broadcast • Audio (YouTube) – Within 2 Weeks following Broadcast

48. Previous webinar information • Go to the WCAP Portal: http://wa.portal.airast.org • Select the Test Coordinators card • Select Test Coordinator Resources • Select the Modules folder • Scroll down to the Assessment Update Webinars Overview section…

49. WCAP USER SUPPORT Questions regarding information in the Test Administration Manuals • Test Administrators and School Test Coordinators, contact your District Test Coordinator. • District Test Coordinators contact the OSPI Assessment Operations Team at: Assessment@k12.wa.us . Policy or Test Administration Questions • Test Administrators and School Test Coordinators, refer to the Test Administration Manual. If additional support is needed, contact your District Test Coordinator. • District Test Coordinators contact the OSPI Assessment Operations Team at: Assessment@k12.wa.us .

50. WCAP Contacts for Technology, System, or Program Issues TAs, SCs, and DCs contact the WCAP Help Desk (TAs and SCs must also alert the DC and Technology Coordinator of issues). The WCAP Help Desk is open Monday–Friday from 6:00 a.m. to 6:00 p.m. PT (except holidays or as otherwise indicated on the Washington Comprehensive Assessment Program Portal). Washington Comprehensive Assessment Program Help Desk Toll-Free Phone Support: 1-844-560-7366 Email Support: wahelpdesk@air.org