EFCOG Safety Working Group (SWG) Status

1. EFCOG Safety Working Group (SWG) Status June 7, 2016 EFCOG Working Group Coordination Meeting Washington, DC John McDonald, SWG Chair

2. SWG Purpose • Assist member companies operating DOE/NNSA projects in attaining and maintaining the highest levels of operational, regulatory, and safety performance • Promoting best practices • Facilitating the exchange of operating experiences, benchmarking, and information • Access to SMEs in activities such as review of DOE standards and policies • Identifying opportunities to save and/or avoid costs • Assisting member companies in implementing effective safety and regulatory programs • Arranging for training and awareness workshops to enhance the competency of SMEs

3. SWG Subgroups/Task Groups* *excluding Engineering Processes, currently in transition to be included in the 2017 SWG AWP

4. SWG Contractor Leadership

5. SWG Special Emphasis Areas • Annual evaluation of SWG • High quality Annual Work Plan (AWP) • Strong subgroups with good participation • Integrate Engineering Processes Subgroup • NNSA/Lab participation • Contractor Assurance System (CAS) • CAS task team established • Meet with customer to determine expectations • Feedback from DOE to get clarification • Determine deliverables and schedule • Add deliverables to AWP

6. SWG Assessment • DOE Liaison and POC support is excellent • Contractor participation is excellent • EFCOG sponsor participation is excellent • Objectives of the SWG are being accomplished • AWP progress is acceptable (On track for high percentage of task completion this FY) • Opportunities for Science and NNSA increasing • Subgroups are teaming and improving effectiveness • Leadership Opportunities • ISM SG Vice Chair • QA SG Vice Chair

7. SWG Activity Recent Highlights • QA JSEP/MASL Supplier List • Safety culture assessment guide • Electrical safety guides and awareness material • Laser Worker training material • NTS Best Practices (2) • Assists Enforcement Coordinators in recognizing repetitive and programmatic non-compliances • How to clearly communicate the nature of a noncompliance, the context in which it existed, and the associated causes and corrective actions

8. SWG Activity Summary • Subgroups: 7 • Task Groups: ~20 • FY16 AWP: ~60 deliverables • Estimated membership: ~600-900 • Subgroup meetings FY 2016: ~8 + task group meetings and calls

9. Completed 2016 AWP Tasks • 1.1.1 “Reporting Programmatic and Repetitive Noncompliances in the Noncompliance Tracking System (NTS) and the Safeguards and Security Information Management System (SSIMS)” Best Practice - Provides guidance on whether a noncompliance or set of noncompliances are programmatic or repetitive • 1.1.2 “Attributes of a Good NTS Report” Best Practice - Provides specifics on how to clearly communicate the nature of a noncompliance, the context in which it existed, and the associated causes and corrective actions • 1.2.3 Provide Enforcement Coordinator contractor awareness briefing in support of Annual Enforcement Workshop • 1.3.1 Identify nuclear safety, worker safety & health, or security requirements for summaries or enforcement aids that can be utilized when evaluating potential non-compliances

10. Completed 2016 AWP Tasks • 2.2.3 Create list of nuclear SMEs to expedite performance of work and share information • 2.3.2 Review DOE Standards and Handbooks, including: • DOE-STD-1189, Integration of Safety Into the Design Process, the Hazard & Accident Analysis Handbook, • DOE Guide 424.1-1B, Implementation Guide for Use in Addressing Unreviewed Safety Question Determinations • 2.3.3 Review NNSA and DOE-AU 2016 nuclear safety R&D projects

11. Completed 2016 AWP Tasks • 3.1.2 Best Practices on DOE-NTC Laser Safety Course, and ANSI Z136 laser safety standard - Evaluation performed • 5.1.1 QA Graded Approach Matrices • 6.4.1 HPI Coaching White paper • 6.5.1 Safety Culture Self-Assessment Process Guide • 6.6.1 Safety Culture Monitoring Best Practice

12. Recent Operational Meetings • Nuclear and Facility Safety Meeting – February/ Albuquerque • Engineering Processes (EP) Subgroup Welding Task Team – March/Oak Ridge National Laboratory • Electrical Safety Task Group participated in the 2016 IEEE Electrical Safety Workshop – March/ Florida • Worker Safety & Health Subgroup Meeting – March/ Washington DC • ISMS and the QA Subgroups Meeting – April/Argonne National Lab • EP Fire Protection Task Team – May/Las Vegas • Regulatory & Enforcement Subgroup – May/Las Vegas

13. Upcoming Operational Meetings • NFS and Engineering Subgroups - Argonne National Laboratory (ANL) on AUG 06-12 • Worker Safety & Health and Sustainability & Environment Subgroups – LLNL on OCT 18-20 • Regulatory & Enforcement Subgroup Meeting - Nevada National Security Site on OCT 25-27 • ISMS and QA Subgroups - Nevada National Security Site/ EM QA Corporate Boardon OCT 31- NOV 3