Campus Open Forum Warren Kent Wray March 5, 2014

1. TRANSITION FROM “NO DEANS” TO “DEANS”College of Arts, Sciences and Business College of Engineering and Computing Campus Open Forum Warren Kent Wray March 5, 2014

2. SIX COMMITTEES • Administrative Planning Committee – Larry Gragg • Academic Planning Subcommittee – Dave Enke/Larry Gragg, Co-Chairs • Non-Academic Planning Subcommittee – Greg Smith • Resource Planning Committee – Kelvin Erickson • Personnel and Financial Resources Subcommittee - Kelvin Erickson, Chair • Physical Resources Subcommittee (Campus Space Committee) – Walt Branson, Chair • External Functions and Activities Planning Committee – Lea-Ann Morton, Chair • Strategic Planning Responsibility Committee – Rose Horton/Jim Drallmeier, Co-Chairs • Faculty Bylaws Committee – Mark Fitch, Chair • Steering Committee – Kent Wray, Chair

3. TIMELINE Committee discussions: February 3 – 28 University-wide forum to hear from committees: March 5 (today) Steering committee considers preliminary options for consideration and comments and forward to special committees: March 12 Committees submit recommendations: March 21

4. TIMELINE Chancellor and Provost consider recommendations: April 2 Campus-wide Open Forum II to hear recommendations by steering committee: April 9 3-4:30 PM Opportunity for final comments from faculty, staff, students, and alumni: April 14 Chancellor and Provost make final decisions: April 21

5. CONSULTANTS, UM SYSTEM • Deborah Noble-Triplett Assistant Vice President Academic Affairs VP Human Resources/Academic Affairs • Eric Rosenhauer Director Performance Improvement UM Health System

6. ORDER OF SPEAKERS Mark Fitch, Faculty Bylaws Revision Committee Rose Horton, Strategic Planning Responsibility Committee Kelvin Erickson, Personnel & Financial Resources Subcommittee Walt Branson, Physical Resources Subcommittee Lea-Ann Morton, External Functions and Activities Planning Com. Larry Gragg, Academic and Non-Academic Planning Subcommittee Deborah Noble-Triplett and Eric Rosenhauer, UM System

7. RP&A’s Ad-hoc bylaws committee Campus Open Forum Mark Fitch March 5, 2014

8. CommitteeCharge …to review any necessary changes to the bylaws regarding bringing back deans and that all standing committees are to report back to the ad hoc committee on any implications of bringing back the deans that they see in the purview of their committees

9. Committee Members • Mark Fitch • Martin Bohner • Daniel Tauritz Process • Compared 2007 changes (to no deans) to current bylaws

10. Suggested by-laws changes Create Colleges as a Faculty Organization • Consisting of “all tenured, tenure-track, and non-tenure track full-time faculty members holding the rank of instructor or above  in the departments that belong to the college, its Dean, and any of its Associate or Assistant Deans” • “The chief executive and administrative officer of each college is its Dean”; search similar to current Dep’t Chair search. • Meetings at least once per semester.

11. Suggested by-laws changes • “…shall have delegated directly to it by the General Faculty jurisdiction over matters primarily of interest only to that college. This includes • appeals of departmental academic actions and • establishment of new certificates, minors, and degree programs, • with a primary responsibility for maintaining and improving the academic excellence of all departments within the college Special programs offered completely in a single college under Dean (now all under Provost)

12. Suggested by-laws changes Deans • Members of General and Graduate Faculty • Ex-officio members of Faculty Senate (also add Chancellor as ex-officio) • Not eligible to chair a Standing Committee

13. Previously passed FS resolutions • Standing Committee previous chair shall organize election of successor, else Faculty Senate President designate committee member to organize elections unless a committee has its own chair election policy • Administrative Review Committee from 4 to 3 members • No Grad Council rep on Campus Curriculum Committee

14. Previously passed FS resolutions • Intellectual and Tech Transfer Committee • Tenure Policy Committee • Grievance Hearing Panel “…functions in accordance with CRR 370.010…” • Parking, Security and Traffic Committee from 12 to 7 faculty members, from 2 to 1 undergraduate student, additional 1 (was 2) may be Chancellor-appointed, and Chancellor no longer to appoint chair.

15. Strategic Planning Responsibility Committee Campus Open Forum Rose Horton March 5, 2014

16. Strategic Planning Responsibility Committee The current Missouri S&T strategic plan was created and adopted with the current organizational structure in effect. It may be appropriate, and even a requirement for some levers and actions, that the new colleges and Vice Provost and Deans be responsible for the successful implementation or application of some of the plans levers and actions. This committee will review the current strategic plan and, working with appropriate lever leaders and action owners, identify which levers and actions will become the responsibility of the new VDPs when the new colleges become operational.

17. Strategy Statement Missouri S&T will provide by 2020 a top return on investment among public research universities to students, employers, research partners and donors through extraordinary access to renowned expertise, services and experiential learning opportunities.

18. Strategic Planning Responsibility Committee • Jim Drallmeier (co-chair) • Joan Nesbitt • Laura Stoll • Debra Robinson • Ralph Flori • Jeff Cawlfield • Rose Horton (co-chair)

19. Plan of Action • Jim Drallmeier and Rose Horton met to determine course of action • Levers were assigned to team members • Team members were tasked with analyzing each action and determine if Academic Deans needed to be added • Lever Leaders were consulted throughout decision process • Recommendations for adding Academic Deans to actions were proposed to Chancellor and Cabinet

20. Strategic Plan Action Realignment • Lever 1.1- Action: 1.1.2 • Lever 1.2- Actions: 1.2.3, 1.2.5 and 1.2.6 • Lever 1.3- Action: 1.3.1 • Lever 2.1- Actions: 2.1.2 and 2.1.6 • Lever 2.2- Actions: 2.2.3, 2.2.4 and 2.2.5 • Lever 2.3- Actions: 2.3.1, 2.3.2, 2.3.5, 2.3.8, 2.3.9, 2.3.10, 2.3.11 and 2.3.12 • Lever 2.5- Actions: 2.5.2, 2.5.3, 2.5.6 and 2.5.8 • Lever 3.1- Actions: 3.1.1, 3.1.2 and 3.1.3 • Lever 3.3- Actions: 3.3.1 and 3.3.5 • Lever 3.4- Actions: 3.4.7 and 3.4.10 • Lever 3.5- Action: 3.5.3 • Lever 4.2- Actions: 4.2.1 and 4.2.2

21. Summary • Lever 1.1 (experiential learning) - 1 action • Lever 1.2 (foster innovation) - 3 actions • Lever 1.3 (student access to faculty) - 1 action • Lever 2.1 (faculty hiring) - 2 actions • Lever 2.2 (Missouri’s technological research) - 3 actions • Lever 2.3 (culture of excellence) - 8 actions • Lever 2.5 (modify teaching methods) - 4 actions • Lever 3.1 (evaluate programs) - 3 actions • Lever 3.3 (improve facilities) - 2 actions • Lever 3.4 (promote inclusion and diversity) - 2 actions • Lever 3.5 (student engagement) - 1 action • Lever 4.2 (enhance labs) - 2 actions TOTAL strategic plan actions: 32

22. Resources Planning Committee Campus Open Forum Kelvin Erickson March 5, 2014

23. Resources Planning Committee The Resources Planning Committee will coordinate extensively with the other major restructuring planning committees by helping to identify the number of personnel positions required to accomplish those financial, administrative, academic, and outreach responsibilities and activities that the other committees have identified as being essential and continuing in need. There will be a committee chair that oversees the two subcommittees.

24. Personnel and Financial Resources Subcommittee Personnel and Financial Resources Subcommittee will be responsible for identifying the type and number of positions that will be required for each Vice Provost/Dean's office. Once these positions have been approved, the availability of these positions will be announced through HRSAADI as open for internal candidates and those individuals being displaced by the reorganization will be given the opportunity to apply for the new position recommendations. In addition, this committee will research the financial structure of similar deans’ offices and estimate the funds needed to support the various deans’ offices non-personnel needs, functions and activities (e.g., office operations, travel, unplanned support for reporting units, proposal matches, etc.). (This committee will not establish the VPDs budgets.)

25. Personnel and Financial Resources Subcommittee Members Kelvin Erickson, Chair Lance Haynes Daryl Beetner Shenethia Manuel Steve Clark Deborah Noble-Triplett Mitsy Daniels Keng Siau Lokesh Dharani Lisa Strauser Lucretia Eaton Jay Switzer Barbara Hale Kerry Magner (Graduate Richard Hall Student Council Rep)

26. Space Committee Report Campus Open Forum March 5, 2014 Walt Branson

27. Committee Charge The Space Committee will coordinate with the Personnel and Financial Resources subcommittee once the number and type of personnel needed to staff each of the deans’ offices have been identified. Once the number and type of staff members are known, the Space Committee will locate potential office space for each of the new VDP offices and present one or more recommendations to the Chancellor.

28. Physical Resources Subcommittee (Campus Space Committee) • Walt Branson, Chair • Kelvin Erickson • Deanne Jackson • Krishna Krishnamurthy • Jim Murphy • Matt O’Keefe • Ted Ruth • Greg Smith • Kris Swenson

29. Dependent on other committee decisions • Space needed for • Vice Provost and Deans • Vice Chancellor Global & Strategic Partnerships • Corporate Relations • Signature Areas • Others

30. What space is available? • What principles should be used in determining office locations? • What are the right locations? • How will decisions fit with campus master plan? • Are there units that should be moved so that these offices can be located in the “right” places?

31. External Functions and Activities Planning Committee Campus Open Forum Lea-Ann Morton March 5, 2014

32. Committee Charge Identify those activities and functions involving fundraising, outreach, and relations with individuals, organizations, and companies external to the university that are currently beneficial to the university and may continue to provide benefit to the university in the future. After identifying all external activities of benefit to the university, make recommendations regarding which activities should continue where they are currently assigned or be reassigned to the new vice provost and deans’ offices, and make further recommendations regarding which university unit, if not the VPD’s, should assume the responsibility for ensuring that these activities are successfully continued.

33. Committee Members Lea-Ann Morton, Chair Henry Wiebe Laura Stoll Wayne Huebner Greg Gelles Muthanna Al-Dahhan Sajal Das Kamal Khayat Steve Tupper

34. Process • Two committee meetings have been held. • Committee reviewed the following documents: • All vice-provosts lists of key duties • 2006 report regarding deans to no-deans transition • S&T strategic plan and six identified customer groups • Committee selected and reviewed duties assigned to all vice provosts office that are considered external functions. • Committee elected to include additional external functions that are “of benefit to the university” and have direct impact on no-dean to dean transition. • Committee completed spreadsheet with tentative recommendations on where the external functions could/should reside.

35. Options for Consideration

36. Options for Consideration

37. Options for Consideration

38. Options for Consideration

39. Administrative Planning Committee Campus Open Forum Larry Gragg March 5, 2014

40. Committee Charge Determine whether each function currently performed by Provost direct reports should either stay under the listed office of responsibility, be eliminated, or be moved to another office - which could include one of the two new Dean positions, an existing office on campus, or possibly another new office, entity, or direct report.

41. Committee Members Academic Committee Larry Gragg, Co-Chair Jeff Schramm Dave Enke, Co-Chair Kris Swenson Phil Whitefield Vicki Hudgins Dedie Wilson Deborah Noble-Triplett Krista Chambers Mark Fitch Jerry Cohen K. Krishnamurthy, Mariesa Crow resources person for the Everett McDaniel committee

42. Committee Members Non-Academic Committee Greg Smith, Chair Keith Strassner Dan Waddill Barb Palmer Dave Van Aken Venkat Allada Diana Ahmad Robert Aronstam Dick DuBroff Tom Schuman Sharon Matson

43. Process • Committee chair, via email, invited the campus community to submit suggestions. • The Academic Committee met four times and the Non-Academic Committee met three times. To ensure coordination, Greg Smith and Larry Gragg attended all meetings and Dave Enke attended all the Academic Committee meetings and one of the Non-Academic Committee meetings.

44. Process The two committees assumed that the Vice Provost of Academic Affairs position would be eliminated, and that the duties of this office would either be eliminated, moved to another existing office on campus, or possibly require the development of a new office or entity for any remaining functions.

45. Process • Provost direct reports submitted lists of the key functions and activities of their offices to the committees. • The two committees then assessed each function using two key questions: Which office on campus provides the greatest value to the teaching and research challenges of the faculty? How can we best minimize redundancy in functions?

46. Tentative Recommendations Key Functions from VPAA to Deans • Interview and provide input on tenure-track faculty candidates (in collaboration with Department Chairs) • Curriculum issues • Work with various academic and non-academic units to build collaborative relations to respond to opportunities related to graduate studies (in collaboration with VPGS, formerly VPGS only)

47. Tentative Recommendations Key Functions from VPAA to Deans • National and regional presence and representation at the Council of Graduate Students and Midwest Association for Graduate Schools (in collaboration with VPGS) • Allocation of miscellaneous instruction • Salary adjustments and increases for academic units • Review and approve required faculty hiring forms and/or eRecruit approval

48. Tentative Recommendations Key Functions from VPAA to Deans • Corporate relations • Provide assistance with grievances • Budget monitoring of 19 academic units • Extra faculty compensation • Faculty policy interpretation

49. Tentative Recommendations Examples of Specific Functions for Dean of Engineering and Computing • ABET oversight • Freshman Engineering • MSU program management

50. Options for Consideration 1. Combine the offices of the Vice Provost of Undergraduate Studies and the Vice Provost of Graduate Studies into a new unit that would report to a “Dean of Students.” Such an arrangement would continue to allow for consistent policies for undergraduate and graduate students across the campus, while sharing similar resources.