Waterways Forward Overview of partners’ specific roles and tasks Delft, 12 February 20 10

1. Waterways Forward Overview of partners’ specific roles and tasks Delft,12 February 2010 Kick-off meeting

2. Content • Partners with specific tasks • CP leaders • TG leaders • Partners hosting meetings • Tasks for all PPs • Component 1 • Component 2 • Component 3 3. Partners’ budgets 4. Serbian partner’s status

3. 1. Partners with specific tasks Lead Partner – as overall responsible for WF Role: to carry out the overall management, communication, implementation and co-ordination of the project

4. 1. Partners with specific tasks Component leaders: • CP1: Management and coordination: Lead Partner • CP2: Communication & dissemination: PP4 – British Waterways: appoints a project Communication Manager (CM) responsible for WF Publicity and Communication Plan (P&C) and for overall dissemination of project outputs. CM is supervised by the Lead Partner’s PM • CP3: Knowledge exchange: Lead partner • assisted by TG leaders PP5 VRW PP12 & VNF

5. 1. Partners with specific tasks Thematic Group leaders • PP5 – VRW (NL): Governance • PP12 – VNF (FR):  Environment and climate change

6. 1. Partners with specific tasks TG leaders’ basic tasks: • TG coordination • Responsible for the Masterclasses • Responsible for knowledge exchange • Responsible for the ICT tool to support • knowledge exchange (together with PP4 BW) • Contribute to the final report of WF

7. 1. Partners with specific tasks Preparing, organising and hosting kick-off meeting, launching and final conferences and Interregional Working Group / Steering Group meetings: • PP5 (NL): Administrative kick-off meeting – CP1 • Lead Partner (NL)- Launching conference – CP2 • Project Partners 10 and Partner 11 (IT) - 2nd Interregional Working Group meeting – CP3 • PP13 (ES) - 3rd Interregional Working Group – CP3 • PP3 (IE) - 4th Interregional Working Group meeting – CP2 • PP9 (HU) - 5th Interregional Working Group meeting – CP3 • PP6 (NO) - 6th Interregional Working Group meeting - CP3 • PP12 (FR) - Final conference – CP2

8. 1. Partners with specific tasks

9. 2. Tasks of all PPs In case of joint project events (eg. Launching event, final conference) • responsible PP: • overall responsibility for coordination and implementation of the event and that it happens according to plans both in time and content • indicated in AF • involved PPs (usually all other PPs!) • have to support the responsible PP and carry out all their own sub-tasks according to plans both in time and content

10. 2. Tasks of all PPs Component 1: management & coordination Start up tasks: • Appoint WG, SC and TG members • Arrange FLC • Approve and sign Partnership Agreement • Participate in first SC and WG meetings at launching event Regular tasks: • Participate in SC and WG meetings in line with meetings schedule defined in implementation plan • Participate in regular project communication (emailing) • Provide inputs and acquire FLC certification for the half yearly progress reports finalised and submitted by the LP • Provide inputs for the final project report finalised and submitted by the LP

11. 2. Tasks of all PPs Component 2: communication & dissemination Regular tasks: • Provide inputs for the 6 newsletters • Contribute to website content • Contribute to brochures’ content (1st, 2nd and final brochures) Tasks along implementation: • Approve communication plan and project image • Participate in launching event (The Hague, March 2010) • Organise the publication of press releases (per partner region) as laid down in Implementation Plan • Organise press conference following partners’ RSP meetings • Direct communication activities to create publicity for the Masterclasses in Ireland per partner region • Provide inputs to PP4 for preparing exhibitions including media tools

12. 2. Tasks of all PPs Component 2: communication & dissemination Tasks along implementation (2): • Draft articles (14 altogether on project level) on the results for the Master Classes to be published in specialized magazines • Active participation in virtual knowledge exchange supported by the CM • Organise press conferences following last SC and WG meetings • Draft articles (14 altogether on project level) on the final project results to be published in specialized magazines • Participation in final conference • Contribution to the organisation of the exhibition to be presented at the European Parliament

13. 2. Tasks of all PPs Component 3: knowledge exchange Tasks along implementation (1): • Participation in the Thematic Group meetings (altogether 12 – 6x2 – first a virtual process related to launching event) • Comment on and agree on methodology for regional analyses • carry out regional analysis based on joint methodology: collection of good and bad practices • Draft a regional analysis report based on analysis carried out • Contact and set up regional stakeholder platform (by each partner region) • Organise meeting of the RSP to discuss the outcomes of the analyses and the selected good practices • Draft a report on the outcome of the RSP meeting • Contribute to planned schedule and procedure of intensified transfer visits

14. 2. Tasks of all PPs Component 3: knowledge exchange Tasks along implementation (2): • Participate in 1 transfer visit • Draft 1 actvitiy report on the transfer visit • Organise RSP meeting to discuss results of the transfer visits • Draft 1 report on the RSP meeting • Participate in the two Master Classes (Ireland, September 2011) • Draft a regional policy recommendations document • Draft a regional action plan document

15. 2. Tasks of all PPs Component 3: knowledge exchange Tasks along implementation (3): • Contribute to creation of an online ICT tool as virtual platform to assist regional debates in RSPs on draft documents • Participate in regional debates through the virtual platform • Draft a regional implementation report • Draft a regional assessment report on regional governance • Contribute with inputs to project level finalpolicy recommendations, governance model and the joint action plan for implementation • Approve the final documents prepared jointly by the partners • Draft presentation on final project outputs and present these at the final RSP meeting

16. 2. Tasks of all PPs Specific tasks of PPs: • Although just one/few partners are involved, there might be outputs on project level • Full responsibility of the given PP to ensure coordination and implementation of the task/action and that it happens according to plans both in time and content • Never forget interdependency of PPs’ tasks!

17. 3. Partners’ budgets • Related to the tasks of the given PP >> more responsibilities >> proportionally higher budget • Planned taking into account differences of national cost levels • Broken down by • CPs • Budget lines • Reporting periods • Details on: • External expertise • Meetings’ organization

18. 3. Partners’ budgets - examples

19. 3. Partners’ budgets - examples

20. 3. Partners’ budgets - examples

21. 3. Partners’ budgets - examples

22. 4. Specific status of P14 - Serbia PWMC Vode Vojvodine - Office for European Affaires, Executive Council, Autonomous Province of Vojvodina • Signatory, as Project Partner 14ofthe Partnership Agreement • No ERDF funding for PP14 – budget includes: • Own budget in the form of staff time indicated in the AF but part of the total project budget (10,000 EUR) • Budget for travel and accommodation included in ERDF partners’ budget who are hosting meetings – (see meetings table)

23. 4. Specific status of P14 - Serbia PP14’s roles and tasks consist of participation in WG, SC and TG meetings for the purpose of gaining experience and knowledge-sharing >> following closely what is happening in the project and this way part of it, but does not have to contribute to the fulfillment of outputs / results

24. Thank you for your attention!