IDOA High School Equivalency Assessment (HSEA) RFP 13-96

1. IDOAHigh School Equivalency Assessment (HSEA)RFP 13-96 Pre-Proposal Conference June 6, 2013 Roxie Coble IDOA Jr. Account Manager

2. General Information • Sign-In Sheet for Attendees • Sign-In Sheet and PowerPoint will be posted on IDOA’s Solicitation Website • Hold questions until the end of the presentation • Information provided today is not binding on the State, unless it is later issued in writing. • All questions must be submitted in writing by 3:00 PM ET on June 10, 2013. Include RFP 13-96 in subject line. Email: rfp@idoa.in.gov Fax: 317.232.7312 • Bids must be sealed and easily identifiable per RFP Section 1.7.

3. Agenda • Purpose & RFP Information • Key Dates • Proposal Preparation & Evaluation • Minority and Women’s Business Enterprises • Question and Answer Session

4. Purpose of the RFP • The purpose of this RFP is to select a vendor that can satisfy the State’s mandatory requirement for both a paper-based and computer-based High School Equivalency Assessment (HSEA). It is the intent of Department of Workforce Development and the Department of Correction to contract with a vendor that provides quality High School Equivalency Assessment (HSEA) for Department of Workforce Development and the Department of Correction.

5. Key Points of 1.4 Summary Scope of Work • Commercial-off-the-shelf, High School Equivalency Assessments in paper based and computer based formats by January 2, 2014. • The proposed assessment must meet Indiana Academic Standard as stated under IC 20-31-3. • Both a PBT and CBT version of the proposed test must be available through a variety of testing sites using existing resources and technology. • Registration, (including batch registration) and Scheduling processes are requested.

6. Key Points of 1.4 Summary Scope of Work • Data regarding examinees and their exams for the State of Indiana is and shall remain the property of the State of Indiana. • Scoring shall be electronically available for both PBT and CBT; transferred securely; available to State via daily transfer. • Work with the current credentialing vendor, Lilac LLC.

7. Public Requests for Information • Susie Smith, Office Manager • sussmith@idoa.in.gov

8. Key Dates

9. Business Proposal(Attachment E) • Company Financial Information (Section 2.3.3) • Confidential information must be kept separate from the proposal in both hard and electronic copy • Contract Terms (Section 2.3.5) • Respondent should review sample State contract (Attachment B) and note Bidder requested exceptions to State mandatory and non-mandatory clauses in Transmittal Letter

10. Technical Proposal(Attachment F) • Please use the Template we have provided for you. • Where appropriate, supporting documentation may be referenced by a page and paragraph number. • If there are multiple references or multiple documents, these must be listed and organized for ease of use by the State in the Summary of Attachments, beginning with Attachment I.

11. Test Site Locations and Metrics(Attachment G) • Historical quantity • Current locations • Test types by quantity and location.

12. Cost ProposalAttachment D- Must be returned in Excel Format

13. Cost ProposalAttachment D- Must be returned in Excel Format PLEASE ENTER ANY ADDITIONAL COMMENTS OR ADDITIONAL SAVINGS OPPORTUNITES HERE. (See instructions in RFP Section 2.5).

14. Cost ProposalAttachment D- Must be returned in Excel Format Distinguish rates for PBT and CBT Distinguish who is responsible for fee. Note additional costs to Testing Sites PLEASE ENTER ANY ADDITIONAL COMMENTS OR ADDITIONAL SAVINGS OPPORTUNITES HERE. (See instructions in RFP Section 2.5). Note additional comments/savings opportunities.

15. Cost ProposalComparative Scoring Methodology • Cost scores will be normalized to one another, based on the lowest cost proposal evaluated. The lowest cost proposal receives all of the available points. The normalization formula is as follows: • Respondent’s Cost Score = (Lowest Cost Proposal / Total Cost of Proposal) X 15

16. Proposal Preparation • Buy Indiana, Business Proposal 2.3.14 • Status shall be finalized by proposal due date • 5 definitions, details provided in Business Proposal • Indiana Economic Impact, Attachment C • Definition of FTE (Full-Time Equivalent) • One (1) FTE equals one (1) Indiana resident fully engaged in the execution of activities or services germane to the scope of work included in this solicitation and the resulting contract; forty (40) hours a week, fifty-two (52) weeks a year. The aggregate time of partially committed employees also counts towards a respondent’s total FTE count. Examples: Two (2) resident employees who individually spend 20 hours per week on the performance of this project count as one (1) FTE. A resident employee spending 30 hours per week on this project counts as .75 of a FTE. • Example: If your company is awarded 5 contracts with an equal amount of commitment from an employee, then they only commit 20% of his or her time to the contract resulting from this RFP. Therefore this employee is only worth 0.2 FTE, not 1.0, for RFP 13-96. • When completing multiple IEI forms, there should be no overlap of an FTE across categories and forms.  For example, if one FTE will be supporting three product categories, the reported FTE for each category and form should be 1/3 FTE.

17. Indiana Economic Impact

18. Proposal Evaluation Summary of Evaluation Criteria:

19. MINORITY AND WOMEN’S BUSINESS ENTERPRISE Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for this RFP: - 8% Minority Business Enterprise - 8% Women’s Business Enterprise

20. MINORITY AND WOMEN’S BUSINESS ENTERPRISE $$$$$$

21. Minority and Women’s Business Enterprises • Effective May, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released • New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point • Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points

22. Minority and Women’sBusiness Enterprises RFP MWBE Scoring Example

23. Questions?

24. ADDITIONAL INFORMATION IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

25. Thank You rcoble@idoa.in.gov