March 19, 2013 Robin Harrington, Specialist Workforce and Economic Development Division California Community Colleges Ch

1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Deputy Sector Navigator Package RFA Bidder’s Conference March 19, 2013 Robin Harrington, Specialist Workforce and Economic Development Division California Community Colleges Chancellor’s Office

2. Bidder’s Conference Overview • Format of Bidder’s Conference • ● Muting of Participants • ● Overview of RFA Instruction, Terms & Conditions • ● Questions & Answers • ● Clarification Questions: • Abigail Sifrit • asifrit@cccco.edu California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

3. B. Program Overview SB 1402 (Lieu) Economic and Workforce Development Program  Authorized an additional 5 years SB 1070 (Steinberg) Career Technical Education Pathway Program Overview  Authorized until June 30, 2015 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

4. C. Categories for which Funding is Available Funding Package ● SB 1402 Deputy Sector Navigator grant $200,000 (requires dollar-for-dollar match) ● SB 1070 In-region Investments $100,000 (no match required) RFA Identification: (66 Maximum Awards) 13-152 Advanced Manufacturing Sector (Maximum Awards: 9) 13-153 Advanced Transportation & Renewables Sector (Maximum Awards: 4) 13-154 Life Sciences/Biotechnology Sector (Maximum Awards: 2) 13-155 Agriculture, Water, & Environment Technology Sector (Maximum Awards: 5) 13-156 Health Sector (Maximum Awards: 10) 13-157 Global Trade & Logistics Sector (Maximum Awards: 10) 13-158 Information & Communication Technologies (ICT)/Digital Media Sector (Maximum Awards: 10) 13-159 Small Business Sector (Maximum Awards: 10) 13-160 Energy (Efficiency) & Utilities Sector (Maximum Awards: 3) 13-161 Retail Hospitality/Tourism/Learn and Earn (Maximum Awards: 3) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

5. D. Eligibility ● Only California Community College districts are eligible to apply. ● Only those applicants that have a Deputy Sector Navigator candidate identified may apply. ● Applicants will match one of the priority or emergent sectors chosen by the region in which the applicant is applying and the fiscal agent is one of the Districts within that region. ● In order to be eligible for funding an application must meet a minimum score of 75 points. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

6. Deputy Sector Navigator ● Only those applicants that have the Deputy Sector Navigator candidate identified may apply. ● The Chancellor’s Office reserves the right to review and approve the Deputy Sector Navigator selection within the application. ● At the discretion of the Chancellor’s Office, an interview may be required with the Deputy Sector Navigator candidate prior to final selection. ● The Deputy Sector Navigator role is expected to be a single individual in a full-time position (no less than 80%). ● The Chancellor’s Office reserves the right to evaluate the Deputy Sector Navigator by using feedback from Quality of Service Measures using a CCCCO-provided evaluation instrument. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

7. E. Performance Period ● July 9, 2013 to June 30, 2014 is the performance period of this grant. ● No extensions will be granted for this funding. ● Application may be renewed for an additional four years depending upon successful completion of required outcomes and availability of funding. ● Year one of the performance period will be considered a time for setting up accountability structures by the Chancellor’s Office and grantees. ● By the end of year two, for those grants renewed, the Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

8. F. RFA Clarification If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so. Contact person for these Instructions and/or RFA Specification is: Abigail Sifrit (916) 322-4285 asifrit@cccco.edu California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

9. G. Application Format & Instructions ● Follow the format and sequence instructions (in order to receive the highest possible score). ● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied. ● The RFA Specification and Appendix B forms will be used as tools. ● Computer facsimiles of the forms in Appendix B may be used, but under no circumstance may the language on these forms be altered. Any application using altered language on the forms may be disqualified. ● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right. ● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

10. G. Application Format & Instructions (Continued) All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit. ● Face Sheet ● Cover Letter ● Contact Page ● Application Abstract (One page) ● Table of Contents ● Need (5 pages,10 points) ● Response To Need (7 pages,10 points) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

11. G. Application Format & Instructions (Continued) ● Workplan (30 points) ► Objectives ► Activities ► Timelines ► Responsible Person(s) ► Performance Outcomes ► Funding Source ► Metric Number(s) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

12. Workplan Funding Source California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

13. Workplan Funding Source (Continued) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

14. Workplan Funding Source (Continued) QUESTION: The columns should contain the percentage of time a designated individual is working on something shown in the Activities column and being charged to that one of the two pots of money. If that’s correct, the percentages for a single pot could total more than 100%. For example: Sector Navigator planning 50% Staff Aide 50% Software Developer 20% Brochure Production 30% Total 150% ANSWER: You are correct in how we expect you to determine percentage of time in each activity. However we will not be using these percentages to check if you budgeted correctly but an overall view of which funding source is paying for which activity. We want an activity to take no more than 100% of time. So to do that you would take the percentages you gave above and divide them by the total percentage of 150%. Using that instruction the following percentages would be applied and equal 100%. Sector Navigator planning 33% Staff Aide 33% Software Developer 14% Brochure Production 20% California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

15. G. Application Format & Instructions (Continued) ● Application Budget/Budget Detail (10 points) ► Budget Detail Sheets ► Budget Summary ► Indirect Administrative Costs ► Travel ► Deputy Sector Navigator Fund Allocation California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

16. G. Application Format & Instructions (Continued) ● Project Management Plan (5 pages, 20 points) ● Dissemination (1 page, 5 points) ● Overall Feasibility of the Project (15 points) ● Application Procedures California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

17. H. Rejection of Application ● Application is not received by 5 p.m. on Friday May 3rd, 2013 at deputynavigator@cccco.edu ● Application is sent to wrong e-mail address ● Application is sent in multiple e-mails ● Application has the wrong RFA Grant Number (anywhere in the application) ● The fiscal agent is not a Community College District and/or not within the applied for region. ● The application does not match a sector identified in the region applied for. ● Application is missing any of the required components: ► Cover Letter ► Contact Page ► Application Abstract ► Table of Contents ► Need ► Response to Need ► Annual Workplan ► Application Budget Summary ► Application Budget Detail Sheets ► Out-of-State Travel Request (if applicable) ► Project Management ► Dissemination ● The Deputy Sector candidate has not been determined ● The Deputy Sector candidate does not meet a single individual in a full-time position (no less than 80%) ● Narratives exceed maximum page limit ● Application Budget Detail or the Budget Summary Sheet exceed the total allocation ● Dollar-for-dollar match is not met ($200,000minimum) if all funding is requested since the hub allocation requires no match California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

18. I. Calendar of Key & Reporting Dates California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

19. Request for Applications Specification RFA Specification RFA Title: Deputy Sector Navigator Package Grant Funding Source: SB 1402 – Economic and Workforce Development Program SB 1070 – Career Technical Education Pathways Program Funding Period: July 9, 2013 through June 30, 2014 Total Funds Available: $300,000   Deputy Sector Navigator $200,000 (requires dollar-for-dollar match) In-region Investments $100,000 (no match required) Required Match: $200,000 Number of Awards: $19,800,000 (66 maximum awards x $300,000) ● Background ● Need ● Response to Need ● Objectives ● Project Management Plan ● Reporting Requirements ► Year-to-Date Expenditure and Progress Report ► Accountability Reporting ● Reference Materials ● Terms and Conditions California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

20. Appendix ALegal Terms and Conditions ●Article I Program-Specific Legal Terms and Conditions ► Cost and Payments ► Budget Changes ► Application Amendment Requests ► Reporting ● Article II, Standard Legal Terms and Conditions California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

21. Appendix BApplication Forms ● Application Checklist Deputy Sector Navigator Package ● Contact Page ● Annual Workplan ● Application Budget Summary ● Application Budget Detail Sheet ● Application Budget Detail Sheet - Match ● Application Budget Detail Sheet (Format Example) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

22. Appendix CGuidelines, Definitions and Allowable Expenditures ● Determining Allowable Costs ● Permissive Activities 1402 ● Permissive Activities 1070 ● Matching Costs ● OMB Circular A-110 ● Deputy Sector Navigator (Allocation of Available Grants) California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

23. Appendix DCommon Metrics and Accountability Measures ● Background ● ARCDC 2.0 Framework ● Measures California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

24. Contact Information Thanks for your participation For Questions or Clarification Contact Abigail Sifrit (916) 322-4285 asifrit@cccco.edu California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students