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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE 2010/11 FINANCIAL YEAR: 3 RD QUARTER

EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE 2010/11 FINANCIAL YEAR: 3 RD QUARTER. COMMUNITY LIBRARY CONDITIONAL GRANT PUBLIC HEARINGS 25 MAY 2011. Purpose & objective of the Grant.

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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE 2010/11 FINANCIAL YEAR: 3 RD QUARTER

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  1. EASTERN CAPEDEPARTMENT OF SPORT RECREATION, ARTS &CULTURE 2010/11 FINANCIAL YEAR: 3RD QUARTER COMMUNITY LIBRARY CONDITIONAL GRANT PUBLIC HEARINGS 25 MAY 2011

  2. Purpose & objective of the Grant • Goal is to enable South African society to gain access to knowledge and information that will improve their socio-economic situation. • Purpose is to transform urban and rural community library infrastructure, facilities, and services (primarily targeting previously disadvantaged communities through a recapitalized programme at provincial level in support of local government and national initiatives.

  3. Expected outcomes • Improved library infrastructure and services that reflect the specific needs of the communities they serve. Presently 79 libraries have been renovated since the inception of the grant. Two libraries are under construction i.e. Mdantsane and Mount Ayliff libraries. This has improved library usage as these libraries are now accessible. • Transformed and equitable library and information services delivered to all rural and urban communities. During 2010/11 a total of 70,000 library materials have been purchased and delivered to public libraries. • Improved co-ordination and collaboration between national, provincial and local government on library services. The Stakeholders Consultative Workshop and library Summit has improved relationship with Municipalities. • Improved culture of reading. South African Library for the Blind benefits from the Grant by providing a special service for people with visual disabilities. • Improved staff capacity at urban and rural libraries to respond appropriately to community knowledge and information needs. Qualified librarians have been employed and deployed to public libraries. Opening and closing times at our libraries have since improved with 55% since these libraries now open 8hours a day due to additional staff appointed.

  4. PROJECT LIST FOR 2010/11

  5. TRENDS IN ALLOCATIONS

  6. EC Financial status: 3rd Quarter Funding cash flowed: R23,800,00

  7. EC Financial status: 3rd Quarter, Cont… Funding cash flowed: R23,800,00

  8. EC Financial status: 3rd Quarter, Cont… Funding cash flowed for Q3: R23,800,00

  9. PROJECTS AFFECTED BY THE KZN JUDGEMENT

  10. 3rd Quarter Performance Indicators and targets

  11. 3rd Quarter Performance Indicators and targets, continued

  12. 3rd Quarter Performance Indicators and targets, cont…

  13. 3rd Quarter Performance Indicators and targets, cont…

  14. Constraints and Remedial actions

  15. Monitoring capacity • The Department has a monitoring and evaluation unit under Strategic Planning Management component that is assisting in ensuring that projects are done according to plans( Business Plan; Annual Performance Plan& Operational Plan). Reporting is done monthly and quarterly. • In-Year-Monitoring is done internally to check the spending patterns as against cash-flow projections. These reports are then sent to Provincial and National Treasuries (through DAC). • Monthly and quarterly reports are submitted to DAC and quarterly reviews are held with DAC. • Conditional Grant has its administration unit with the Project Manager ; Acquisitions and Admin. Officer.

  16. Achievements • New Libraries: Designs for Mt Ayliff library has been finalised at this stage. Tender has since been advertised. • Mdantsane Library: The conflict with the community regarding employment of steering committee has since been resolved and the project started to kick-start and in December. • All tenders were awarded: Containers; Outdoor learning equipment and detection systems. Presently all these projects completed, distributed and installed. • All libraries targeted for ICT infrastructure have been cabled and provided with computers. Presently, the Province has provided internet and e-mail facilities to a total of 88 (eighty-eight) libraries.

  17. Conclusion • The high priority in the Province is provision of infrastructure to our libraries but unfortunately infrastructure are not implemented as fast as we would like to be. Since the inception of the conditional grant the province has managed to upgrade a total of sixty four libraries. Infrastructure is too technical and it has to be outsourced to Implementing Agents (Public Works & Coega). • Due to appointment of librarians, libraries that were closed and others opening for short hours are now operating normally.

  18. THE END THANK YOU

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