Getting in Step With Banner

1. Getting in Step With Banner

2. Agenda • Banner Timeline • What is Banner Finance? • What do the New Accounts Numbers Look Like? • When do I use the New Account Numbers • The Best Part • Establish your Password on Banner • Basic Navigation in Banner

3. Banner Timeline 07/01/05 - Finance 01/01/06 - Human Resources/Payroll Fall 2006 - Student Spring 2007 - Alumni

4. What is Banner Finance?? • Accounts Payable • Purchasing • Fixed Assets • General Accounting Inquiries & Reporting • Non Student A/R (Departmental Receipts)

5. What is FOAPAL? • Chart of Accounts - describes the accounting distribution • The ‘key’ to Banner Finance • Built in hierarchical levels • Last level is data entry, 1-6 alphanumeric characters • Numeric F,O,A,P for ease of data entry • All titles/descriptions 1-35 characters • Designed to facilitate governmental reporting • Budget Code is to be derived from the levels

6. Hierarchical Levels • Internal levels defined by Banner • Some external levels defined by VU for reporting • Used for totals, subtotals and on-line query • Later levels roll up to predecessor levels • Numbering scheme increases by level • No duplicate numbers allowed • No leading zeros

7. Relationship FRS Plus to Banner

8. Required - Chart Code • One character alphanumeric ‘C’ for University and ‘F’ for Foundation • Numerous charts can be used

9. Required - FUND • Identifies where the money comes from • Retain current account titles • Use Fund for General Ledger and Operating • 5 levels available, 3 levels used • Data entry 5 digits

10. Required – FUND (Cont’d)

11. Required - ORGANIZATION • Identifies whose money, budgetary responsibility • Data from organization charts • To be reviewed by Budget Office &Divisional Budget Managers • 8 levels available, 5 levels used • Data entry 4 characters

12. Required – ORGANIZATION (Cont’d)

13. Required - ACCOUNT • Identifies what is spent/receipted • 4 levels available, 3 levels used • Data entry level 5 digits • Account in Banner = Sub code/Object in FRS

14. Required – ACCOUNT (Cont’d)

15. Required - PROGRAM • Identifies why the money is spent/receipted • Defined by National Association of College & University Business Officers standards • 5 levels available, 2 levels used • Data entry 4 characters • The Program Code will always default

16. Required – PROGRAM (Cont’d)

17. Optional - ACTIVITY • Describes special events • No levels • Data entry 1-6 characters user defined • Warning – dependent on user to key • No budgetary control

18. Optional - LOCATION • Identifies the physical location • Used for fixed asset accounting only • 5 levels available • Data entry 6 characters

19. General Ledger (10000-49999 accounts) Use FA Fund Account Operating Ledger (50000-99999 accounts) Use FOAP Fund Organization Account Program How FOAPAL is used

20. FOAPAL Defaults – Operating Ledger • The General Fund will always default to the Organization • As a general rule, the Organizations with Non-General Funds will always default to the Fund. • The Program will always default.

21. When Do I Use the New Banner Number? • For Mailroom • For Telephone • At Bookstore • For Commercial Printing ONLY • Completing Requisitions • Submitting Direct Pay Invoices (other than employee reimbursement) • On Departmental Receipts • Journal Entries • Inquiries on Banner

22. When Do I Use My FRS Number? • For Human Resources/Payroll (until 1/06) • For Travel/Employee Reimbursement (until 1/06) • For all Docutech (Until approx 8/05 – you will be notified)

23. The Best Part of Banner Finance Extensive on-line query capabilities Inquiry on any field you have access using Oracle wildcards % and/or _ : CA% any beginning with CA %CA% any that contain CA %CA any ending with CA _C% any with occurrence C in 2nd character

24. Let’s Get in Step With Banner