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New Workflows and Tools for ETD Support at the University of Florida

New Workflows and Tools for ETD Support at the University of Florida. Christy Shorey (UF) and Mark Sullivan ( Sobek Digital). Sobek image created by Jeff Dahl and is shared under the GNU Public License. Contents. Introduction to IR@UF & SobekCM Tour of public functionality

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New Workflows and Tools for ETD Support at the University of Florida

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  1. New Workflows and Tools for ETD Support at the University of Florida Christy Shorey (UF) and Mark Sullivan (Sobek Digital) Sobek image created by Jeff Dahl and is shared under the GNU Public License

  2. Contents • Introduction to IR@UF & SobekCM • Tour of public functionality • Workflow overview • Related projects and future considerations

  3. Introduction to UF@IR and SobekCM Sobek image created by Jeff Dahl and is shared under the GNU Public License

  4. Brief History of IR@UF • 2006 – created IR@UF as collection within UFDC • mediated deposit • 2008 – start of RDS project, files into IR@UF • 2009 – self-submittal tool via myUFDC • 2009 – began hosting PILOs • 2011 – began hosting supplemental data • 2012/2013 – systemize ETD ingest into IR • 2013/2014 – harvest earlier ETDs into IR

  5. IR@UF Today • Content • 41,972 items in 28,329 titles • Over two million pages • Over 15 thousand theses and dissertations • Usage • Over 14 million views • Almost 1 million visits

  6. SobekCM • Open source, integrated workflow, tracking, management, and presentation for digital resources of all types. • Photographs • Books • Newspapers and serials • Aerial imagery with geographic searching • Museum objects • Theses and dissertations

  7. Brief History of SobekCM Development

  8. SobekCM Today • Over 10 million pages • Housing content from over 100 institutions • Over 200 million hits • Approximately fifteen independent instances

  9. Tour of Public Functionality Sobek image created by Jeff Dahl and is shared under the GNU Public License

  10. WorkflowOverview Sobek image created by Jeff Dahl and is shared under the GNU Public License

  11. Workflow Overview

  12. Workflow Overview

  13. Workflow Overview • GIMS ( Graduate School ) • ETD Processor • Load into SobekCM • Cataloger Review • Online (lifecycle) Management • Automatic Unembargo (optional)

  14. 1. GIMS (from the Graduate School ) • Student submits ETD to Graduate School via GIMS • ETD review process • Departments submit defense forms, UF publishing agreement via GIMS • GIMS pulls student information from university records • Student graduates; GEO sends list to libraries • Library reviews list • GEO generates XML; validates through GIMS • FTP files and XML to libraries • XML is in MARC ready format

  15. 2. ETD Processor • Loads the data from GIMS • Validates, augments, and does some metadata correction • Hides some metadata for DARK items • Saves a (updated) METS / MODS digital resource package • Includes “custom” metadata module • Loads into archives and IR@UF / SobekCM

  16. 2. ETD Processor • Loads the data from GIMS • Validates, augments, and does some metadata correction • Hides some metadata for DARK items • Saves a (updated) METS / MODS digital resource package • Includes “custom” metadata module • Loads into archives and IR@UF / SobekCM

  17. 2. ETD Processor

  18. 2. ETD Processor

  19. 2. ETD Processor

  20. 2. ETD Processor

  21. 3. Load into IR@UF / SobekCM • Item is picked up by the SobekCM Builder process • Embargo information read from METS • MARC record generated from the MODS • Public items are available for searching/display

  22. 3. Load into IR@UF / SobekCM

  23. 3. Load into IR@UF / SobekCM

  24. 3. Load into IR@UF / SobekCM

  25. 4. Cataloger Review • SobekCM creates MARC report based on TKR/tickler field(per semester) • Cataloging reviews the records for accuracy, versus the online digital resource, updating online record as necessary. • MARC report is loaded to OCLC

  26. 5. Online (lifecycle) Management • Aggregation behaviors • Aggregation-specific Item Reports • Item Metadata • Item Embargo Date (Currently students cannot change their embargo date in the online system .. must email )

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