How do I manage my work as well as possible? Know who is responsible for what

1. How do I manage my work as well as possible? Know who is responsible for what Three key parties: The student (you) Your supervisor Your unit/UCC Who is responsible for what? Make three lists! Teams of three: one play each role 15 minutes

2. The ‘official position’

3. UCC Code of Practice: Duties of a postgraduate student Maintain a professional relationship Maintain regular communications with supervisor(s) Record plans of work, and any changes Fulfill requirements of your doctoral programme: completion of academic and/or training modules; Be familiar with the University’s and department’s regulations and the administrative requirements

4. Duties of a postgraduate student Familiar with Postgraduate Research Student Handbook Initiative in identifying problems that impede the progress; seek solutions ; familiar with procedures and supports Collaboration? Clarity on explanation of the contribution you have made – work by others explicitly defined and acknowledged

5. Duties of a postgraduate student • You will • receive advice and feedback from your Supervisor(s) • participate in annual formal reviews • Thus, you must: • Agree on type of guidance and feedback & regular formal meetings to review progress • Present reports or other written material • Participate in review and evaluation procedures

6. Duties of a supervisor • Guidance and support on the student’s research topic, • Planning • academic standard • Professional, constructive and effective relationship • Highest ethical and academic standards, • aware of regulations • Policies • codes of practice

7. Duties of a supervisor • Regular communications with the student • Advise on selection of academic and/or training modules / facilitate training needs • Encourage • Publications • colloquia, seminars • Conferences • Leaves of absence (longer than a month) – ensure that alternative supervisory arrangements

8. Duties of a supervisor • Advice and support on the submission & Prep for viva • Review the student’s progress • structured manner • ongoing basis • formal and/or informal • formal annual review Graduate Studies Committee. • Regular formal meetings to monitor and review • research progress

9. Duties of a supervisor • Regular written work • interim reports or research results • agreed timeline • prompt and constructive feedback • Student familiar with reporting and review requirements • Providing formal written annual reports if required. • Student is made aware of unsatisfactory progress • In writing • Suggesting ways of addressing them.

10. Responsibilities of the Academic Unit • Access to adequate resources, facilities and equipment • Confirming adequate supervision arrangements. • Provide support and oversight of progress, through its Graduate Studies Committee • Programme Board?

11. Responsibilities of the Academic Unit • Head of Unit to assign student to one Graduate Studies Committee • GSC responsibility – monitor and support progress • Transfer Masters/PhD track to PhD programmes • Assisting supervisors • Improving the research student experience • Local resolution of problems

12. Responsibilities of the Academic Unit • GSC identify staff responsible for the review and verify that such reviews have taken place. • GSC info & guidance to supervisors and students regarding policy and procedures • Postgraduate Research Studies Handbook • GSC accurate records • procedures, activities and meetings, including annual reviews of student progress, are kept within the unit. • Academic Unit ultimate responsibility to the Student for the supervision of the research.

13. Structuring the discussion • Research Student Learning Plans • Aim is to clarify expectations and roles at the start of study • Use to structure the discussion with your supervisor(s)