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Understanding Grant Appropriations from a Sponsored Research Perspective

Understanding Grant Appropriations from a Sponsored Research Perspective. ALFREDO MEDINA, JR. AMEDINA@SIENA.EDU KAREN ANDRÉSEN KANDRESE@NORWICH.EDU CLASP ~ BURLINGTON, VT NOVEMBER 12, 2010. Appropriation process.

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Understanding Grant Appropriations from a Sponsored Research Perspective

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  1. Understanding Grant Appropriations from a Sponsored Research Perspective ALFREDO MEDINA, JR. AMEDINA@SIENA.EDU KAREN ANDRÉSEN KANDRESE@NORWICH.EDU CLASP ~ BURLINGTON, VT NOVEMBER 12, 2010

  2. Appropriation process • November: Begin exploring projects with academic leadership and senior administration • January: Liaison to make a visit to DC office to educate legislative aides about the project and learn about the earmark application process. • February: Appropriation applications due to elected representative office. • March: Visit by college senior officials to meet with Congress person and/or Senator. • April: Decision made by elected official committee to either support or decline request. • July: Project is forwarded to House then Senate for inclusion in a bill • October: If funded, learn about Federal agency responsible for issuing award. Post-award responsibilities kick-in.

  3. How to work with a lobbyist • Before making a determination to retain services, ask yourself: Who: Hiring and cost ($3K-10K/month) Why: Mission-centric? Research vs. programmatic/capital What: Clearly identify the project (i.e., public purpose, impact on district) Role: Identifyliaison, Point of Contact Ongoing communication Expectations Media Relations - the good and the bad. • Last but not least, transparency and integrity. Applies to the college and retained lobbying firm

  4. How do earmarks dovetail with sponsored research • Once funded, appropriations become funded grants. • Falls under a Federal government agency. • Must adhere to A-21, A-110, A-133 and Federal agency regulations (i.e., EDGAR). • Require semi-annual and annual reporting by PI/PD including national reporting requirements. • Program duration typically averages 2-3 years. • Indirect cost typically not allowed on earmarked projects.

  5. Tips and advice • Establish an academic liaison • Identify the appropriate financial liaison • Pay close attention to compliance issues, e.g., CCR • Understand the priority level of earmarks in your institution’s grand scheme • Identify the person at your institution who is primarily charged with cultivating legislative relationships • Attend legislative-sponsored events on a regular basis • Be willing to educate legislative aides about the project

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