SO YOU WANT TO BE A GRAND KNIGHT…….OFFICER TRAINING.

1. SO YOU WANT TO BE A GRAND KNIGHT…….OFFICER TRAINING.

2. Know your Council Leadership Elected Council Officers: Grand Knight Deputy Grand Knight Chancellor Recorder Treasurer Advocate Warden Guards Trustees Appointed Council Officers: Financial Secretary Lecturer Chaplain

3. Is a priest appointed by the Grand Knight in accordance with any rules established by the bishop of the diocese. • If a priest is not available a Deacon can fill this role temporarily. • Is the spiritual leader of the Council. • Supervises the councils religious activities and religious development of spiritual programs for members. • Provides spiritual comfort in difficult times • Is a counselor and friend on issues of common sense, eligible parishioners, and those in need.

4. Leader of the Council. • Presides over meetings using the “How to Run a Council Meeting” outline provided by Supreme. • Enforces rules and regulations of Supreme Council including Council by-laws. • Get to know and respect your District Deputy. Invite him to meetings, activities, and anniversaries. • Respect and work with the Chaplain’s time commitment. • He appoints membership and program director. • Acts as chaplain in his absence.

5. Counter signs orders and checks drawn on council accounts and understands financial status of council. • Reads vouchers and notices from the Fourth Degree. • Is head of the Board of Trustees. • Know how to guide the motion process. • Become a close friend of your pastor. Invite and include him at all meetings and activities. • Attend and coordinate all memorial services for deceased members. Appoint an officer replacement if unable to attend.

6. Grand Knight~ Some Additional Thoughts ~ • Look the part. Business Casual for meetings and social events; Suit for formal events. • Follow the meeting format, but can be adjusted based on constraints of space and time. • Network with other district and state council Grand Knights and leaders. • Attend as a Delegate the State Convention, at least one year. • Being in charge is not easy so don’t try to do it all by yourself. It’s OK to ask for help!

7. NEXT UP…..HOW TO BE A GOOD GRAND KNIGHT

8. How to be a Good • Recruit Membership – Membership – Membership • Respect your fellow Knights and their time • Read and Understand (Critical for all GK’s) • Grand Knight’s Handbook • General Program Handbook • Council By-Laws • Charter Constitution Laws

9. How to be a Good • Prepare and submit reports on time • Form 185 Report of Council Officers (Due Aug. 1st) • Form 365 Service Program Personnel (Due July 1st) • Form 1295 Semi-Annual Council Audit (Due Aug. 15 & Feb. 15th) • Use your resources especially the District Deputy and your council’s Past Grand Knights. • Take attendance at Business meetings • Give every member a job • Use “The one Minute Manager”

10. How to be a Good • Plan your year • Have a planning meeting to start the year (Include all Officers and Program Personnel) • Review the State Program • Report all activities in their proper period • Have a minimum of four fun activities for families • Market your activities • Attend Chapter Business Meetings

11. Council Leadership Resources

12. NEXT UP…..OFFICER RESPONSIBILIES

13. Officer Responsibilities Team Work is a must to develop lasting friendships and ensure harmony exists among all members. Communicate and Inform (with) all the members on a timely basis. Positive attitude is to be projected at all times, remembering that our goal is to serve the church, community and our families in the spirit of Christ.

14. Acts in the absence of the Grand Knight • Generally the Program Director of the Council and coordinates committees. • Chairman of the Council Retention Committee.

15. Deputy Grand Knight~ Some Additional Thoughts ~ • Be the GK’s understudy and supporter. • If also the Program Director: • Try to set your fraternal year schedule of events early in the year and publish this schedule • Don’t be limited by the State Program • Solicit membership for items of interest • Don’t be afraid to ask for help

16. Chancellor is third in line of leadership. • Assist Grand Knight and Deputy Grand Knight in execution of their duties. • Works with new members in making them feel welcome in the council. • Promotes program activities. • Chairman of the Admission Committee. • Contact members whom are known sick or in distress. • If available, is a member of the Columbian Squires circle ceremonial team

17. Similar to a court recorder • Maintains record of all actions, reports, discussions, and motions of council and it’s correspondence. • Keeps accurate minutes of meetings and reads minutes of previous meeting.

18. Is appointed by the Supreme Knight • Maintains financial and membership records. • Collects and receives all moneys from all sources including dues. • Handles supply orders for council. • Files form #185 with Supreme Council. • Draws orders for payments approved by Grand Knight and Trustees as well as Supreme Council and Treasurer. • Notify Council and Supreme Council of impending Suspensions. • Keeps the Council Seal. • Notifies the Grand Knight of candidate degrees.

19. Is custodian of the Council’s funds. • Maintains records of accounts. • Deposits monies into Council accounts. • Provides Grand Knight with records of deposits. • Pays all expenses including Supreme Council assessments by the Board of Directors. • Counter signs checks for the Council.

20. Grand Knight serves as chair along with three other members elected by council members. • The only voted position is the Three year trustee. The second year and one year trustee move in position without vote unless a position is vacated • Audit records kept by Financial Secretary and Treasurer to insure accountability and safety of all council funds. • Perform and report audit findings semi-annually. • Form the Retention Committee with the Deputy Grand Knight as chair of the committee. • Approve bills. • .

21. Financial Secretary/Treasurer /Trustees~ Some Additional Thoughts ~ • Responsible for the Financial Stability of the Council • Build a budget • Financial Secretary uses the Member Management Software provided by Supreme • Trustees need to take charge of the semi- annual audits

22. The legal representative of the council • Serves as the council’s attorney at trials and investigations of any interest to the council. • Does not have to be a member of the legal profession. Recommend familiarity with Supreme Constitution and Methods of Conducting a meeting.

23. Advocate~ Some Additional Thoughts ~ • One of the key yet most misunderstood positions in the Council • Should be knowledgeable regarding • Council Constitution & By-Laws • Supreme By-Laws • Roberts Rules of Order • Parliamentary Procedures • Method of conducting a Council meeting • Help the GK navigate thru the meeting quagmire

24. Has charge of council property except financial records and meeting minutes book. • Charged with set-up of council chambers. • Instructs guards during meetings and ceremonials. • Responsible for role call of officers

25. Outside guard tends outer door of chamber admits visitors and members to the inner door. • Inside guard tends the inner door and checks membership cards, tends the sign in sheet and the Prayer List. • Informs Warden of said card check. • Presents Prayer List to GK, before the Good of the Order.

26. Appointed by the Grand Knight. • Provides educational and entertaining programs to the council. • Responsible for the ‘Good of the Order’ portion of council meetings.

27. Lecturer~ Some Additional Thoughts ~ • Can be a major player in improving meeting attendance. • Short educational, informative or entertaining items. • Utilize pre or post meeting time to draw members in • Make it fun to attend the meetings

28. NEXT UP…..COMMITTEE FORMATION & DEVELOPMENT

29. Committee Directors and Chairmen Any Committee should: promote growth of the Order, insure valuable and effective programming is conducted within the church and the community. obtain the goals and objectives of the committee.

30. Committee Formation Committees = involvement of members. Involvement = interest in activities of council Interest in activities = membership growth Membership Growth = Life for the Council! = Less strain on current members! = More opportunities for different activities!

31. Committee Formation It all starts with a well organized Plan Grand Knight holds officer’s meeting. • Officers develop action plan for council. • Include Supreme Council Programs • State Council Programs • Council programs • Officers chair their assigned respective council positions and identify potential interest of other members. • Document all activities and review needs for activities. • Submit plan to membership.

32. Committee Formation • Review Plan with members. • Use business meeting to brief all members • Send in Council Newsletter • E-mail when possible. • Phone calls • Identify new members as committee members. • Use Program Activity charts. • Publish Committee members names and contact information. • Document results and submit reports when and where necessary.

33. Committee Development ~ Some Additional Thoughts ~ • Try to fill your committee chairmen positions with rising stars • Use the admission survey to assign members to committees • Officers can be committee chairmen • Once selected, let them run their committees

34. Thanks for attending !! Larry J. Droesch, PGK, FDD State Community Director 937-728-7783 cell/text 937-383-3680 home ldroesch@msn.com QUESTIONS??