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Identifying Manifestations and Items in Library Cataloging

Learn how to catalog books and resources accurately according to series statements, numbering, and ISSN guidelines. Understand key elements for recording series and subseries.

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Identifying Manifestations and Items in Library Cataloging

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  1. RDA Training – Module 2Identifying Manifestations & Items - Part 2Adapted for Cambridge use by Celine Carty

  2. Acknowledgements This module, and the accompanying four, are based on the training given at the British Library, which is in turn developed from that used at the Library of Congress. We would like to express our thanks to both institutions for making their training materials available to us.

  3. Part A: More identifying manifestationsand items • Series statements • Numbering of serials • Mode of issuance • Frequency • ISBN (Identifier for the manifestation) • Notes on manifestations and items • URLs

  4. Series statement CORE ELEMENTS Title proper of series Numbering within series Title proper of subseries Numbering within subseries ISSN of series & sub-series (where available) Cam Core RDA 2.12 & LC-PCC PS 2.12.1.2 MARC field 490 for recording series statement Cam policy is to trace series (in 8XX) in all cases

  5. Recording changes in series statement Multipart Monographs and Serials If a series statement is added, deleted, or changed on a subsequent issue or part…, and this change cannot be stated clearly in the series statement, make a note if the change is considered to be important Integrating Resources If a series statement is added, deleted, or changed on a subsequent iteration…, change the series statement to reflect the current iteration. Make a note if the change is considered to be important

  6. Title proper of series and … of subseries CORE ELEMENT RDA 2.12.2 & 2.12.10 Transcribe the title proper of series or subseries as they appear on the resource, following the basic instructions on transcribing titles in RDA 2.3.1. Sources: In descending order of preference: the series title page another source within the resource itself one of the other sources of information specified under 2.2.4

  7. Recording title proper of series LC-PCC PS 2.12.2.3: Generally give each series statement in a 490 field rather than in a note, if some issues or parts of a serial or a multipart monograph or iterations of an integrating resource are in different series 300 ## $a 5 volumes ;$c 14 cm. 490 1# $3 volumes 1, 3-5: $a Music bibliographies ;$v 12, 15, 21-22 490 1# $3 volume 2: $a Baroque musical studies ;$v 2 Note: Volumes of multipart monograph are in different series

  8. Title of series in >1 language or script RDA2.3.2.4 Choose the title proper of the series in the language or script of the content of the resource 490 1# $a Mercury series Title of series also appears as: Collection Mercure. Resource in English

  9. Title of series in >1 form RDA 2.3.2.5 Choose the title proper of the series on the basis of the sequence, layout, or typography of the titles on the source of information; if not, choose the most comprehensive title of series 490 1# $a Collection "À pleine vie" Title of series also appears as: À pleine vie

  10. Other title information of series RDA2.12.4.3 (& 2.3.4.3) Record other title information of a series only if it is considered necessary for the identification of the series 490 1# $a English linguistics, 1500-1750 Other title information of series: a collection of facsimile reprints

  11. ISSN of series and subseries CAM CORE ELEMENTS RDA 2.12.8 & 2.12.16 MARC 490 $x now repeatable Do not omit the ISSN of the main series if the ISSN of the sub series is given (follow LC-PCC PS 2.12.8.3 about optional omission) 490 1# $a Title of main series, $x ISSN of main series. $a Title of subseries, $x ISSN of subseries

  12. Numbering within series and … within subseries (1) CORE ELEMENT RDA 2.12.9 & 2.12.17 MARC 490 $v Guidelinesare generally the same as those for Numbering of serials(covered next) When numbering grammatically integrated with series title, include it in transcription of title proper (RDA 2.12.2.3) 490 1# $a Publication #122 of the Social Science Education Consortium

  13. Numbering within series and … within subseries (2) If numbering appearing on source of information is known to be incorrect, transcribe it as it appears. Make a note giving the correct numbering Do not abbreviate captions, unless abbreviated on source Transcribe Roman numerals (don’t convert to Arabic) 490 1# $a … $v Bd. 24 500 ## $a Numbering should read: Bd. 25. 490 1# $a … $v volume 32 490 1# $a … $v BandLXXXVIII

  14. Numbering of serials– first +/ last parts CORE ELEMENT Numeric and/or alphabetic designation of first / last issue or part of sequence – RDA 2.6.2 / 2.6.4 Chronological designation of first / last issue or part of sequence – RDA 2.6.3 / 2.6.5 Sources (in descending order of preference): a) the source on the appropriate issue or part of that sequence that bears the title proper b) another source within the resource c) another source of information specified under 2.2.4 MARC362

  15. Numbering of serials– Transcription (1) RDA 2.6.1.4 Record numbers expressed as numerals or as words applying the general guidelines given under 1.8 In summary: Transcribe exactly as on source, except substitute numerals for numbers expressed as words LC-PCC PS 1.8.2 tells us to transcribe Roman numerals as such, rather than converting them into Arabic numerals Substitute a slash for a hyphen, as necessary, for clarity If the numbering consists of a year and a number that is a division of the year, record the year before the number

  16. Numbering of serials– Transcription (2) Transcribe other words, characters, or groups of words and/or characters as they appear on the source of information. Apply the general guidelines on transcription given under 1.7 (which points you additionally to A.6) Capitalise first word of numeric and/or alphabetic designation of the first issue /part of a sequence of numbering If that element is lacking, capitalise first word of the chronological designation of the first issue /part of sequence 362 0# $a Volume X (1889)-vol. 111, no. 4 (1989) 362 0# $a Juin2007-

  17. Mode of issuance CORE ELEMENT RDA 2.13 “A categorization reflecting whether a resource is issued in one or more parts, the way it is updated, and its intended termination” MARC Leader: Bibliographic Level “m” for both “single unit” and “multipart monograph” “s” for “serial” “i” for “integrating resource”

  18. Mode of issuance in Voyager

  19. Frequency CORE ELEMENT RDA 2.14 “intervals at which the issues or parts of a serial or the updates to an integrating resource are issued” Make a note (RDA 2.20.12.3): If appropriate term not in list in RDA 2.14.1.3 or the frequency is irregular For former frequency On a change in frequency MARC 310/321 for current/former frequency

  20. Identifier for the Manifestation CORE ELEMENT RDA 2.15 Scope = “a character string associated with a manifestation that serves to differentiate that manifestation from other manifestations” Essentially, ISBN or ISSN (in majority of cases) If more than one, prefer an internationally recognised identifier

  21. Recording Identifier for the Manifestation Record in accordance with any prescribed display format (e.g., ISBN, ISSN, URN) [but...] If known to be incorrectly represented in the resource, record the number as it appears and indicate that the number is incorrect, cancelled, or invalid, as appropriate (e.g. MARC 020 $z) If the resource bears more than one identifier of the same type, add a brief qualification LC-PCC PS 2.15.1.7:If ISBN represents a different manifestation from the resource being catalogued and would require a separate record, record the ISBN in $z

  22. Examples: Identifier for the Manifestation 020 ## $a 9789070002343 022 ## $a 0046-225X 024 2# $a M011234564 020 ## $a 0387082662 (U.S.) 020 ## $z 9783527666829 (online)

  23. Examples: Identifier for the Manifestation 020 ## $a 9780755322817 (paperback) 020 ## $a 9780755322824 (pbk.)

  24. Note on Manifestation or Item In RDA, notes relate to elements RDA 2.20 covers notes related to identification of manifestation or item

  25. Note on Title RDA 2.20.2 Make a note if the source of the title proper is other than the title page 500 ## $a Title from container. 500 ## $a Title from cover. This note may also be used to record details of variant titles 500 ## $a Some issues bear the cover title “Engineering news update”.

  26. Note on Issue, Part, or Iteration Used as theBasis for Identification of the Resource CORE ELEMENT RDA 2.20.13 Multipart monographs and serials: if not based on first issue or part and/or if more than one issue or part has been consulted Integrating resources: latest iteration consulted Any online resource: date resource viewed MARC 588 field

  27. Note on Issue, Part, or Iteration Used as theBasis for Identification of the Resource 588 ## $a Description based on: part 2, published 1998. 588 ## $a Latest issue consulted: October 29, 2003. 588 ## $a Description based on version consulted: October 26, 2000. 588 ## $a Viewed on January 13, 2000.

  28. Other Notes relating toidentification of the manifestation Title Source 2.20.2.3 Note on Statement of Responsibility 2.20.3 Note on Edition Statement 2.20.4 Note on Numbering of Serials 2.20.5 Note on Publication Statement 2.20.7 Note on Series Statement 2.20.11 Note on Frequency 2.20.12

  29. Uniform Resource Locator RDA 4.6 Address of the remote access resource being catalogued Not in AACR2, although information is included in AACR2 records Cambridge policy:Record the URL for the online resource being described Also follow: LC-PCC PS 4.2.1.3: If there is more than one Uniform Resource Locator for the resource, record all MARC 856 field

  30. Part B: Describing carriers • Content, media, carrier • Extent • Dimension • Illustrative content • Colour content

  31. Goodbye GMD(General Material Designation) Three new MARC fields - developed with ONIX publishing community: • Content type -- RDA 6.9 -- MARC 336field • Mediatype -- RDA 3.2 -- MARC 337 field • Carriertype -- RDA 3.3 -- MARC 338 field

  32. MARC for Content, Media & Carrier In each of the three fields for these elements (336-338): • $a: term • $b: code • $2: rdacontent or rdamedia or rdacarrier as appropriate • $3: materials specified - give if appropriate

  33. Controlled Vocabularies for Content, Media & Carrier Types Closed lists in RDA 6.9.1.3, 3.2.1.3 & 3.3.1.3 If the information is unknown, record “unspecified” If no term is appropriate, record “other” and notify the Cataloguing helpdesk: lib-cat-query@lists.cam.ac.uk If more than one term appropriate, two choices: • Either give all: repeat field • Or pick term representing the predominant or most substantial content, media, carrier

  34. Content Type – MARC 336 CORE ELEMENT RDA 6.9, terms from Table 6.1 “Fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived” Instead of recording all, may record the content type that applies to the predominant part or most substantial parts of the resource Examples: performed music still image text

  35. Media Type – MARC 337 CAM CORE ELEMENT RDA 3.2, terms from Table 3.1 “A categorization reflecting the general type of intermediation devicerequired to view, play, run, etc., the content of a resource” Instead of recording all, may record the media type that applies to the predominant part or most substantial parts of the resource Examples: audio, computer, microform, unmediated, and video

  36. Carrier Type – MARC 338 CORE ELEMENT RDA 3.3, terms listed in 3.3.1.3 “the format of the storage medium and housingof a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource” Instead of recording all, may record the carrier type that applies to the predominant part or most substantial parts of the resource Examples: audio disc, computer disc, microfiche, volume, videodisc Do not confusewith termused inExtent(MARC 300 $a): some terms in common

  37. Example: MARC 336-338 Fields Book: 336$a text $2 rdacontent 337$a unmediated $2 rdamedia 338$a volume $2 rdacarrier

  38. Templates & macros Voyager templates will have 336, 337 and 338 fields in them for various formats There will also be macros to add, for example: 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a volume $2 rdacarrier

  39. Extent CORE ELEMENT …if resource complete or extent known (RDA 3.4) “The number and type of units and/or subunits making up a resource” • Unit = a physical or logical constituent of a resource (e.g., a volume) • Subunit = a physical or logical subdivision of a unit (e.g., a page of a volume) 300 ## $a 2 volumes 300 ## $a 520 pages

  40. Recording Extent Give number of units and appropriate term: • Sometimes a term from carrier type list (RDA 3.3.1.3) • Or another term to designate the type of unit (RDA 3.4.1.5) if term not in list or prefer a term in common use Cam Policy: Prefer to give a term in common use 300 ## $a 1 sheet 300 ## $a 1 CD-ROM {or: 1 computer disc} Several categories covered by exceptions (e.g., text, still images, notated music, cartographic resources)

  41. Changes from AACR2related to Extent Do not use abbreviations for terms (e.g., “pages,” “volumes”, not “p.,” “v.”) Use “approximately” (rather than “ca.”) and “that is” (rather than “i.e.”) Use “unnumbered”, rather than square brackets enclosing the numeral Be aware of changes in vocabulary from AACR2, e.g.: “computer disc” is used for both “computer disk” and “computer optical disc”

  42. Changes from AACR2 related to Extent - Example AACR2 300 ## $a iii, 327 p., [31]leaves RDA 300 ## $a iii, 327 pages, 31unnumberedleaves

  43. Extent of Text – RDA 3.4.5 Single Volume with Numbered Pages, Leaves, or Columns (3.4.5.2) Single Volume with Unnumbered Pages, Leaves, or Columns (3.4.5.3) • RDA lists three options • Cam generally follow LC-PCC PS 3.4.5.3 method c) 1 volume (unpaged) Complicated or Irregular Paging (3.4.5.8) • RDA lists three options • Cam use cataloguer judgment for most appropriate, but generally follow LC-PCC PS 3.4.5.8 method c) 1 volume (various pagings)

  44. Extent of Text - Examples 300 ## $a 327 pages 300 ## $a xviii, 64 pages 300 ## $a 300 leaves 300 ## $a 246 pages, 32 leaves of plates 300 ## $a 381 columns 300 ## $a 1 volume (unpaged) 300 ## $a 1 volume (various pagings)

  45. Dimensions CAM CORE ELEMENT for resources other than serials and online electronic resources RDA 3.5 MARC 300 $c “Measurements of the carrier or carriers and/or the container of a resource” Use centimetres/millimetres “cm” and “mm” are symbols, not abbreviations - use ISBD full stop after symbol only if 490 in record

  46. Cam Practice: Dimensions Cambridge practice for Alternative: Use inches for discs (RDA 3.5.1.4.4) and for all audio carriers; otherwise, follow the RDA instruction as written 300 … + $e 1 CD-ROM (4 ¾ in.) (Accept in imported records) 300 … + $e 1 CD-ROM (Cam policy: no need for dimensions)

  47. Examples: MARC 300 $a, 336-338 Book: 300 $a 123 pages, 28 unnumbered pages 336 $a text $b txt $2 rdacontent 337 $a unmediated $b n $2 rdamedia 338 $a volume $b nc$2 rdacarrier Music CD: 300 $a 1 CD {or: 1 audio disc} 336 $a performed music $2 rdacontent 337 $a audio $2 rdamedia 338 $a audio disc $2 rdacarrier

  48. Examples: MARC 300 $a, 336-338 DVD: 300 $a 1 DVD-video {or: 1 videodisc} 336 $a two-dimensional moving image $2 rdacontent 337 $a video $2 rdamedia 338 $a videodisc $2 rdacarrier

  49. Accompanying material Book of illustrated nursery rhymes with an accompanying audio CD on which the nursery rhymes are recited. 300 $a 244 pages ; $c 15 cm + $e 1 CD 336 $3 book $a text $2 rdacontent 336 $3 CD $a spoken word $2 rdacontent 337 $3 book $a unmediated $2 rdamedia 337 $3 CD $a audio $2 rdamedia 338 $3 book $a volume $2 rdacarrier 338 $3 CD $a audio disc $2 rdacarrier 500 $a Accompanying CD contains: each of the nursery rhymes recited by children.

  50. Example: MARC 300 $a, 336-338 Kit (contains a book about a fireman, a CD narrating the book, and a fireman’s helmet): 300 $a 1 CD, 1 book, 1 plastic helmet 336 $3 CD $a spoken word $2 rdacontent 336 $3 book $a text $2 rdacontent 336 $3 helmet $a three-dimensional form $2 rdacontent 337 $3 CD $a audio $2 rdamedia 337 $3 book $a unmediated $2 rdamedia 337 $3 helmet $a unmediated $2 rdamedia 338 $3 CD $a audio disc $2 rdacarrier 338 $3 book $a volume $2 rdacarrier 338 $3 helmet $a object $2 rdacarrier

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