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Documenting Sources APA Format

Documenting Sources APA Format. Using & Documenting Sources. Citation: giving credit for an idea or fact in the text of your report Documentation: giving the bibliographic information that readers would need to go back to your original sources ( reference page ).

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Documenting Sources APA Format

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  1. Documenting Sources APA Format

  2. Using & Documenting Sources • Citation: giving credit for an idea or fact in the text of your report • Documentation: giving the bibliographic information that readers would need to go back to your original sources (reference page) Using APA Format

  3. Referring to Sources in Your Text • Page numbers are needed for quotations. • According to Dole & Wilfred, “Your writing speaks volumes about you” (1998, p. 50). • Page numbers are not needed for paraphrases or summaries.However, if you know the page number from which you borrowed a specific idea, it is recommended that you include such page numbers. • Dole & Wilfred (1998) point out that your writing indicates much about your abilities. Using APA Format

  4. Citing Sources in Your Text(parenthetical in-text citations) • If the author’s name is in your text, put the date in parenthesis • As Wesson notes (1999), . . . . • According to Dole and Wilfred (1998), . . . . • If the author’s name is not used in the sentence, put the author’s name in the parenthesis with the date. • We know that. . . (Wesson, 1999). • Research (Dole and Wilfred, 1998) shows. . . . Using APA Format

  5. Creating A Reference Page • List everything you’ve cited in your text, but only what you have cited. • Arrange references alphabetically by the author’s last name. • If you have more than one source by the same author, arrange them chronologically. Using APA Format

  6. General Format: Reference Page Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer. Technical Communication 52.2, 246. • Author’s name • Date of publication • Title of article • Name of periodical (magazine or newspaper) • Page numbers Using APA Format

  7. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer. Technical Communication 52.2, 246. • Author’s Name • Last name first • Comma after last name • Initials, for first and middle names Using APA Format

  8. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer. Technical Communication 52.2, 246. • Date • Year • Comma after year • Month or season (don’t abbreviate months) • Day (if given) • Period after closing parenthesis Using APA Format

  9. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer.Technical Communication 52.2, 246. • Title of article • Capitalize the first word • Capitalize first word of subtitle (follows a colon) • Capitalize proper nouns • Don’t use quotation marks • Use a period at the end of the title Using APA Format

  10. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer.Technical Communication,52(2), 246. • Title of magazine or newspaper • Italicize or underline the magazine title • Capitalize the first and all the major words • Comma before pages Using APA Format

  11. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer.Technical Communication,52(2), 246. • Volume and issue numbers • Journals paginated by issue begin with page one every issue; therefore, the issue number gets indicated in parentheses after the volume. The parentheses and issue number are not italicized or underlined. Using APA Format

  12. Creating a Reference for a Magazine or Newspaper Article, continued Tovey, J. (2005, May). Act well thy part: Performing technical writer and engineer. Technical Communication, 52 (2), 246. • Page numbers • Give beginning and ending page numbers • For magazines • Don’t use p. or pp. with page numbers • For newspapers • Use p. if one page • Use pp. if more than one page • End with period Using APA Format

  13. Creating a Reference for an exact electronic copy of Magazine or Newspaper Article If an online article is an exact duplicate of a print source (such as PDF file), use same reference form as for print version. Gerard, A. J. (2000, April). How photography will rescue e-commerce. PC Photo, 26-8. Using APA Format

  14. Creating a Reference for an electronic copy of Magazine or Newspaper Article If the electronic version of a print article is in a different format from the original (ex. lacks conventional print formatting, page numbers, etc.) then list date and source from which you retrieved it. Gerard, A. J. (2000, April). How photography will rescue e-commerce, PC Photo, 26-8. Retrieved April 3, 2004, from InfoTrac database. Using APA Format

  15. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992). The story of English. New York: Penguin. • Author's (Authors’) names • Publication date in parenthesis, followed by period • Italicize or underline the title, followed by period • Publication location (include state if city is not well known), followed by a colon • Publisher Using APA Format

  16. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992). The story of English. New York: Penguin. • Author’s Name (s) • Last name first • Comma after last name • Initials, not first and middle names • Comma after initial and period if more than one author Using APA Format

  17. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992).The story of English. New York: Penguin. • Date • Year in parentheses • Period after closing parenthesis Using APA Format

  18. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992). The story of English. New York: Penguin. • Title of book • Capitalize only the first letter of the first word, the first word of a subtitle (follows a colon), and any proper nouns • Use lower case for all other words • Italicize or underline Using APA Format

  19. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992). The story of English. New York: Penguin. • City where published • Only the city if it is well known • City and state if needed. Ex. Lincoln, NE (use postal abbreviations for U.S. states) • Follow with a colon : Using APA Format

  20. Creating a Reference for a Book McCrum, R., Cran, W., & MacNeil, R. (1992). The story of English. New York: Penguin. • Publishing company • End with period Using APA Format

  21. Creating a Reference for a Web Site U.S. Department of Labor (2005, December 20). Writers and Editors. Retrieved April 26, 2006. http://www.bls.gov/oco/ocos089.htm • Individual or organization responsible for site. • Date site was last updated (If no publication or revision date, put “no date” in parentheses. • Title of site. • Date you visited site. • URL (Uniform Resource Locator/web address) --No period at end of URL. Using APA Format

  22. Reference for a Personal Communication(telephone conversations, interviews, and e-mails) Personal communications are not listed on the reference page; instead, they are cited parenthetically in the sentence or at the end of the sentence. • According to J. A. Stevens, (personal communication, March 31, 2007), the business takeover was hostile. Using APA Format

  23. Need more practice? Additional resources? • Link to PowerPoint on Parenthetical Citations • Link to APA Documentation Guide • Try OWLhttp://owl.english.purdue.edu/handouts/research/index.html Using APA Format

  24. Documenting Sources APA Format

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