SCONUL Access

1. SCONUL Access The largest borrowing scheme for higher education in the UK and Ireland Management and institutional contact

2. SCONUL Access • The intended audience for this presentation is library senior management and SCONUL Access institutionalcontacts Management and institutional contact

3. SCONUL Access! • From 1st August 2007 SCONUL Research Extra and UK Libraries Plus will merge to form SCONUL Access • 170 + library members • Covering all parts of England, Ireland, Scotland and Wales • Offering access to • Staff • Researchers • Taught postgraduates • Part–time, distance learning & placement students Management and institutional contact

4. Moving Forward • Institutions can • Maintain existing offer • Extend existing offer • Reciprocal agreement • Bands of offer Your users get what you offer to others! Management and institutional contact

5. Bands • Band A • Staff and research students • Band B • Part time, distance learning and placement students • Band C • Taught postgraduates Management and institutional contact

6. Why be involved? • Gives users easy access to a large number of academic libraries • Reduces the need for multiplicity of local access schemes • Provides a single set of procedures for all participating libraries • Requires a standard SCONUL Access card for clear identification Management and institutional contact

7. Benefits to academic institutions • Resource sharing: better use of public funds • Recognition of resource sharing: • suggested link between membership of scheme and research funding • Strengthens links within higher education community Management and institutional contact

8. Benefits to users • Single rules for joining; same method of identification required • Individuals will not be required to negotiate access to each library service • No barriers to research trail; users can move easily from one library to another Management and institutional contact

9. Responsibilities of library staff • Become familiar with SCONUL Access procedures • Provide a named contact for SCONUL Access • Staff guide lists the responsibilities of • senior staff • the institutional contact • library systems managers • front line staff Management and institutional contact

10. Making the scheme work • Be aware of the agreements enshrined in the constitution and operating principles http://www.sconul.ac.uk/groups/access/ • Consistent approach will help users and library staff to make the most SCONUL Access Management and institutional contact

11. Making the scheme work • Acknowledge the responsibilities of membership thus removing barriers to access • Essential that participating institutions take responsibility for any defaulting users Management and institutional contact

12. SCONUL expects • Eligible users to be given information about the SCONUL Access scheme • Publicity documentation • Web site links • Staff referrals • User’s library inductions Management and institutional contact

13. SCONUL expects • Frontline library staff to be aware of the scheme • Staff training in registering users for the scheme • Staff training in receiving users from other institutions under the scheme • Library and institutional security staff to be aware of the scheme • Outsiders must be able to gain access to the library! Management and institutional contact

14. Interim Measures • Valid UKLP forms and SRX cards should continue to be accepted until their expiry date • BUT encourage your users to exchange them for a SCONUL Access card Management and institutional contact

15. SCONUL expects • Appropriate staff to • Liaise with academic departments to publicise the scheme • Liaise with staff training officers to publicise the scheme • Include the scheme in library induction sessions for users Management and institutional contact

16. SCONUL expects • Institutions to designate a borrowing entitlement for SCONUL Access users • Senior Managers are free to define borrowing entitlements • As a minimum should be the same as given to external borrowers Management and institutional contact

17. SCONUL expects • Library systems managers to • Provide appropriate borrower profiles encoded to differentiate between bands • Provide statistics that reflect these differences Management and institutional contact

18. SCONUL expects • Home institutions to take responsibility for any users in default • Closed emailing list can be used for confidential communications between participating libraries sconulaccess@jiscmail.ac.uk Management and institutional contact

19. Implementing the scheme • Easy to achieve: • Registering new users • Library staff training • Publicity to borrowers • Could take time: • Establishing a system for generating statistics based on the three bands of users • Redefining current external borrowers to reflect the requirements of scheme Management and institutional contact

20. Implementing the scheme • If necessary, work towards full implementation of the technical aspects of SCONUL Access • Making sure that the borrower records of new users reflect the requirements of the statistics • Identifying current borrower records to be edited • Moving current borrowing records to new user profile as soon as possible Management and institutional contact

21. SCONUL Access • Please contact • Susan Baker sbaker@clayworthsj.demon.co.uk • Maria Hiscoe at m.hiscoe@netcomuk.co.uk if you have any queries • More information and documentation supporting the scheme is available from [www.sconul.ac.uk ‘Using other libraries’] Management and institutional contact

22. SCONUL Access The largest borrowing scheme for higher education researchers in the UK and Ireland Management and institutional contact