The Job Description

1. The Job Description

2. Learning Objectives • Discuss Job Requirements • Explain Job Descriptions • List Factors in Job Design

3. Job • Group of Related Activities and Duties • Many Jobs Within an Organization • Many Employees do a Certain Type of Job • Facilitate the Organization's Goals

4. Specific Position • Duties • Responsibilities • One Employer Per Position

5. Position - The different duties and responsibilities performed by only one employee.

6. Job Requirements • Duties • Tasks • Responsibilities

7. Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.

8. Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.

9. Class Project:Write a Job Description • Job Identification (Facts) • Job Statement - Major Duties • Job Duties and Responsibilities • Job Specification

10. The Job Title • Defines Duties • Indicate Level Within Organization (junior, etc.) • Qualifiers on Same Job (I, II, III, etc.)

11. Job Identification Section • Department • Reporting Relationship • Date of Last Review • Classification Level

12. Job Duties • Each Task Define • Start with a Verb • Rank in Order of Importance • Usually 8-20 1 to 3 line Statements • See Examples

13. Characteristics of Job Descriptions • No set format • Basic Parts (Title, ID, Duties, Specifications) • Qualifications, Separate Section

14. Qualities of a Good Job Description • Direct Statements • Terse • Direct • Begin Statements with Verbs • Maintains • Supervises • Performs • Umbrella Statement: • "Other duties as assigned" • Simple • Concise • Coordinates • Operates • Directs

15. Key Elements of the Job Description JOB TITLE • Ideally three words or less • Non-sexist • Indicates job duties and organizational level STATEMENT OF THE JOB • Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) • Listed in the order of importance or time required • Indicate: • weight or value of the duties • results to be accomplished • Start phrases with active verbs; subject implied

16. Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.

17. Sources of Data • Employee • Supervisor • HRM Job Analyst • careeronestop.org

18. Methods of Collecting Data • Interviews • Questionnaires • Observations • Past Records • Standardized Descriptions (DOT) • Job Diaries • Websites

19. Job Data • Tasks • Performance Standards • Responsibilities • Knowledge Required • Skills Required • Experience Needed • Job Context (Relationship) • Duties • Equipment Used

20. JOB DESCRIPTION • Summary statement of the job • List of essential functions of the job JOB SPECIFICATION • Personal qualifications required in terms of: • Skills • Education • Experience Determining Job Requirements Nature of: Basis for: JOB ANALYSIS • What the employee does • How the employee does it • Why the employee does it • Determining job requirements • Employee orientation • Employee instruction • Disciplinary action • Recruitment • Selection • Development

21. Job Specifications • Skill Requirement • Physical Demands • Social Skills • Education Level • Personal Qualities • Interests

22. Dictionary of Occupational Titles (DOT) • U.S. Employment Service • “Comprehensive Descriptions of 20,000+ Jobs” • www.AJB.org • careeronestop.org