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Streamlined Procurement Process for Faculties Over $10K

Achieve efficiency in purchasing with simplified central entry of POs over $10K for faculties. Eliminate extra forms and data entry. End-users submit requests via email, providing essential details. Specialists manage the process, ensuring compliance and timely approvals. Enhance accountability by logging goods or services received. Get in touch for more details or assistance.

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Streamlined Procurement Process for Faculties Over $10K

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  1. STRATEGIC PROCUREMENT (SP)

  2. Central Req Entry of PO’s >$10K (Faculties) • Working together: You SP

  3. Central Req Entry of PO’s >$10K (Faculties) • OBJECTIVE: • Simplicity…Simplicity…Simplicity • NO additional forms • NO double entry of information

  4. Central Req Entry of PO’s >$10K (Faculties) • ROLE (End-user): • Send email to spreqbox@mcmaster.ca • Provide: • Chartfield (For entire Reqn or each item) • Delivery/ “Ship to” location • Contact information • Name of Requestor (must be valid Requisitioner in Mosaic) • Scan required information: • Quotes (per SP-01) • If required: • Single/Sole Certificate (duly signed) • Fair Market Value (for ALL research funds with discounts >$50K) • ICQ • Contract (duly signed) • 4. Responsible to log “Receiving” of goods/service (if required)

  5. PILOT: Central Req Entry of PO’s >$10K (Faculties) • ROLE (SP): • SP to monitor spreqbox@mcmaster.ca daily and distribute to team • SP Specialists will: • Contact end-user of any concerns or missing information • Create Requisition for approval • Upload ALL supporting documentation • Upload email request • Release PO to Supplier upon EOI approval • Email contact person with PO# (as requested)

  6. Questions ?

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