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Beacon A Collaborative Approach to Library Automation

Beacon A Collaborative Approach to Library Automation. Presented by: Barbara Shultz North Central Library Service Area and Harriet Adams Prairie Lakes Area Education Agency – AEA 8. Definition of a Beacon. A source of light or inspiration*

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Beacon A Collaborative Approach to Library Automation

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  1. BeaconA Collaborative ApproachtoLibrary Automation

  2. Presented by: Barbara Shultz North Central Library Service Area and Harriet Adams Prairie Lakes Area Education Agency – AEA 8

  3. Definition of a Beacon A source of light or inspiration* A powerful light that provides guidance to navigators* *Webster’s New Collegiate Dictionary, 1981, pp. 95 and 659.

  4. Outline • Background • Factors • Objectives • Initial Activities • Timelines • Considerations • Questions

  5. Background Counties of North Central Library Service Area: Cerro Gordo Floyd Franklin Hancock Hamilton Hardin Humboldt Kossuth Mitchell Webster Winnebago Worth Wright

  6. Counties of Prairie Lakes AEA 8 Buena Vista Calhoun Clay Dickinson Emmet Greene HamiltonHumboldt Kossuth Palo Alto Pocahontas Sac WebsterWright

  7. North Iowa Libraries CollaboratingNILC A non-profit organization formed to create opportunities to improve school and public libraries through joint ventures.

  8. Factors • Outdated Systems • Lack of Vendor support • Server requirement for each system

  9. Additional Factors • Lack of maintenance agreements • Desire for efficiency and effectiveness • Move from individual to collaborative efforts • Requests from librarians, teacher-librarians, and technology coordinators

  10. Objectives • Robust state-of-the-art automated circulation system • Must meet needs of school districts AND public libraries • Optional participation, not required • Streamline workflow • Improve quality of MARC records

  11. Additional Objectives • Ability to access/share materials • Upgrade outdated technology • Eliminate potential data loss • Shorten box-to-shelf time for new resources • Reduce number of servers and server maintenance

  12. More Requirements • Scalability • Compatible with Student Information Systems • Student/Patron confidentiality • Customizable Web site • Vendor support

  13. Initial Activities • Establish a Committee • Research the possibilities Online, National conferences, Vendors • Legalities • Articles of Incorporation • Bylaws • Non-profit status

  14. Additional Initial Activities • Developed RFP • Sent RFP to vendors • Read, Review, and Rank RFP responses • Vendor presentation • Committee Decision

  15. Work, Work, Work • Decision to begin in Phases • Phase One participants Weeding Paperwork & Decisions about Web Presence Submitting data Submitting bar code samples Testing bar code readers

  16. Timelines Phase One 6 school districts, 16 buildings Go-live in August 2009 Phase Two 27 public libraries Go-live in January 2010

  17. Timelines Phase Three 16 public libraries Go-live April 2010 Phase Four Additional Schools and Public Libraries Go-live August 2010

  18. Issues • Need to weed • Barcodes • Paperwork • Non-automated libraries • Out of date technology • Finances • Cooperative = Compromise • Open Source possibilities

  19. Questions?

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