R10 SAC REPORT 2006 (Student Activities)

1. IEEE REGION 10 MEETING Chiang Mai (26t h-27th March 2006) R10 SAC REPORT 2006(Student Activities) Prof. Marzuki Khalid Student Activities Chair Kazuyuki Sudoh Region Student Representative

2. 2006 R10 SAC Members • Marzuki Khalid – RSAC • Kazuyuki Sudoh – RSR • Yong Jin Park – RCC • Norman Mariun – Malaysia Sec Chair • Shahidul Islam Khan – Bangladesh Sec Chair • Yasuharu Ohgoe – GOLD (Past RSR) • Darrel Chong – Invited (RAB GOLD Chair) • Cecilia Jankowski – Invited (RAB MD) • Wang Jing Yiyi – Invited (SC2006 Chair)

3. SBs by Region(as of 31st Dec 2005)

4. Region 10 SBs in Terms of Numbers (Latest as of 28th February 2006) INT'L INST OF INFORMATION TECH – PUNE (Bombay, India) - 440 VELAMMAL ENGINEERING COLLEGE (Madras) - 430 CRESCENT ENGRG COLLEGE (Madras) - 341 NATIONAL TAIWAN UNIVERSITY (Taipei) – 197 KOREA ADVANCED INST OF SCIENCE & TECH (Seoul, Korea) - 186 NATIONAL UNIVERSITY OF SINGAPORE (Singapore) - 173 NATIONAL INSTITUTE OF TECHNOLOGY – KARNATAKA (Bangalore) – 162 NANYANG TECHNOLOGICAL UNIVERSITY (Singapore) – 159 KJ SOMAIYA COLLEGE OF ENGRG (Bombay) – 157 USHA MITTAL INSTITUTE OF TECHNOLOGY (Bombay) -151 NATIONAL CHIAO TUNG UNIV (Taipei) – 144 SEOUL NATIONAL UNIV (COM-019)(Seoul, Korea) – 143 MADAN MOHAN MALAVIYA ENGRG COLLEGE/U GORAK (Uttar Pradesh, India) – 142 TSINGHUA UNIV-QING HUA (Beijing) – 141 DELHI COLLEGE OG ENG (PE-031) (Delhi) - 140 SRI SIVASUBRAMANIYA NADAR COLLEGE OF ENGINEERING (Madras) – 135 SIDDAGANGA INST OF TECH (Bangalore) – 127 J B INST OF ENGINEERING & TECHNOLOGY (Hyderabad) – 119 VISHWAKARMA INST OF TECHNOLOGY (WIE) (Bombay, India) – 108 WATUMMUL INST OF ELECT ENG & COMP TECH (Bombay, India) – 97

5. Membership Stats as of 31st Dec 2005 R10 Student Membership has increased by 14%

6. New SBs Approved in 2005 • Total: 47 SBs • (List received from C. Eldridge IEEE Students Services on 31st Dec 2005) • (52 given by Prof. Sankaran) • By Country: • India – 38 • Pakistan - 4 • Malaysia - 1 • Australia - 1 • Thailand - 1 • Japan – 1 • Taiwan - 1

7. Major Activities/Awards of SAC 2006(Details are given to each Section Chair and SB Chair each year) [1] Student Paper Contests 2006 (DEADLINE FINISHED) Deadline: 28th February 2006 (1). Undergraduate Contest (2). Postgraduate Contest (All Prizes for both categories will be provided by HQ except for PG Contest Winner USD1,000 Travel Grant) [2] Student Best Website Contest 2006 (DEADLINE FINISHED) Deadline: 15th March 2006 Two Levels: Region 10 and All Regions Region 10 Level (Prizes awarded by Region 10) [3] Larry K. Wilson Award 2005 (DEADLINE FINISHED) (Best student volunteer of the year) Deadline: 28th February 2006 [4] R10 Outstanding Student Branch Award 2005 (DEADLINE FINISHED) Deadline: 28th February 2006

8. Other Awards/Activities for 2006(Details are given to each Section Chair and SB Chair each year) • Outstanding Student Branch Counselor & Advisor Recognition Award - $500 and a certificate, applications to HQ. Deadline 30th May, 2006.[Submit nomination form to l.durrett@ieee.org] • AT&T Award - for a Technical project - run by a Branch, funding up to US$1000 - applications to HQ deadline - 1 November, 2006. • Outstanding Student Certificate - 1 Cert per 100 members in a Section, on request from a Section SAC to the HQ. • Leadership Workshops Can be organized by a Section or a Group of Student Branches. (Apply for partial supporting fund from RSAC) [3] Students Professional Awareness Activities (Contact Joey Duvall [j.duvall@ieee.org]) • S-PAC: Student Professional Awareness Conference • S-PAVe: Student Professional Awareness Ventures

9. SAC Activities (Comparisons)Submissions

10. R10Website Contest 2006 • At first 23 SBs submitted their intention to participate in the Website Contest 2006 • Eventually 19 submitted their URLs: • India-14 • Pakistan-2 • Australia-1 • NZ-1 • Malaysia-1 • Current Status – Reviewing Process at the Region 10 Level by 6 Judges • Results will be known by 15 April 2006 • Top two from R10 will vie for the Inter-Regional Website Contest

11. IEEE Outstanding Branch Counselor Award • 10 Nominations: R3 (2), R4 (1), R7 (1), R8 (1), R9 (2), and R10 (3) • 3 From Region 10 • Dr. S. Balakrishnan (Mepco, India) • Mohd. Amran Mohd. Radzi (Malaysia) • Nisha Kuruvilla (Chengannur, India) • Winner will receive Prize Money (USD500 + Customized Cert + USD200 to SB) • Current Status – Reviewing Process • Results will be out by end of April 2006

12. R10 Student-GOLD Congress 2006 HOST: • BEIJING, CHINA • 13th -17th July 2006 • Check URL: http://www.r10sc2006.org • Hosted by 4 Beijing SBs • Beijing Univ. of Post & Tech. • Beijing JiaoTong Univ. • Peking University • Tsing Hua University • For more info contact: • Mr. Xin Jing: Email:jx9802@vip.sina.com • Ms. Wang Jingyiyi: Email:wangjingyiyi@126.com

13. IEEE R10 SC-GOLD2006- Draft Program • PROGRAM • 13th July 2006 (Thursday) • Arrival and Registration • 18.00: Dinner will be provided at each university • Ice Breaking Activity at each University • 14th July 2006 (Friday) • 08.30: All participants and invitees take seat in Auditorium • 09.00: Speech by Chairman of Organizing Committee (Ms. Wang) • 09.10: Opening Speech by R10 Director S. Takeuchi • 09.20: Opening Speech by BUPT President • 09.35: Coffee/Break • 10.00: Special Lecture by IEEE President Michael Lightner (or RAB Director) • 10.35: Special Lecture by SAC Vice Chair (Jim Reiss) • 11.10: Special Lecture by GOLD Comm Chair on “What is GOLD?” (Darrel/Yasu) • 11.40: Photo Session • 12.00: Lunch • 13.00:

14. 14 July 2006 (Friday Afternoon) • 13.00: Training Sessions/Special Lectures (SPAA, How to Organize Vibrant SB, 3 special lectures (30 mins) – Speakers will be decided later by R10 SAC and Committee) • 13.10: Special Lecture I (SPAA – J.Paserba) • 13.40: Special Lecture II (RAB - C. Jankowski) • 14.10: Special Lecture III (Students Activities -M. Khalid) • 14.50: Q&A Sessions with IEEE President (or RAB Director), R10 Director, SAC Vice Chair, R10 SAC, GOLD and Staff • 15.40: Tea Break • 16.00: Tour of BUPT by IEEE VIPs/Speakers (30 minutes) • 16.00: GOLD-Student Interaction (60 minutes) • 17.00: Tour of BUPT • 17.30: Ends • 18.00: Bus leaves for Dinner • 19.00: SC2006 Formal Dinner and Awards Presentations (GOLD included but paid by GOLD) • 21.00: Ends

15. 15th July 2006 (Saturday) (SC2006) • 08.20: All participants take seat (BJTU) • 08.30: Student Leadership Training Workshop and Strategic Planning Sessions (Speakers will be decided later) • 12.30: SLTW/SP Ends (Lunch) • 13.30: Follow BJTU plan of activities • Students Activities organized by SC2006 Organizer (this may include presentation by LK Wilson 2005 Award winner, Outstanding R10 SB 2005, Sharing of experiences, etc.) • 17.30: Ends • On 15th of July 2006, GOLD will organize their own Congress separately (Yasu will provide inputs on this)

16. 16th July 2006 (Sunday) • Events will be organized at 2 universities (PKU & TH Universities) • Branch discussions for the students benefits • 17th July 2006 (Monday) • Visit Great Wall / Forbidden City / Market • Participants fly out • 18th July 2006 (Tuesday) • Fly out • PARTIAL TRAVEL SUPPORT IS POSSIBLE • USD10k has been allocated for partial travel support from R10 (write to R10 SAC at marzuki@utmkl.utm.my)

17. Goals/Proposals for 2006 • [1] Support All Major Activities and Sectional Activities for Students in Region 10 (especially biennial Students Congress for R10) • Great Improvement for R10 Students Congresses • SC2002 – USD4k • SC2004 – USD4k • SC2006 – USD24k • Future SCs – continue the USD24k support

18. Goals/Proposals 2006 (contd) • [2] To increase Student Memberships and Retain Them • (Will work with MDC on Incentives to Sections for Students Moving onto Members Grade) • My Proposal (3 Years Incentives for Sections): • 1st Year: USD2 for the Section when Student (Incl. GSM) move to become a Full Member • 2nd Year: Another USD2 if that Member continues to be a member • 3rd Year: Another USD2 for the Section if the same Member continues his/her membership for another year • Cost to R10 • About 18,000 Student Members (if all become members, this will cost R10 USD36,000 in 2007, if 40% then its about USD14,400) • Could balloon to USD42,000 in the third year and further…

19. Goals/Proposals 2006 (contd) • [3] To increase new SBs but also to reduce Inactive SBs • This former has already been done • Still find difficulty to improve conditions of Inactive SBs • [4] Set up a Database of all SAC in Councils/SB Counselors/SAC Chairs/SB Chairs of Sections • This is ongoing • [5] Provide FURTHER support to RAB on the formation of new membership students grade in R10 of “Graduate Students” and “Students” (Undergraduate) [as proposed by RAB] • Would be interesting how GSM can improve students membership and retention

20. Regarding the Regular Student Membership Student Member • (a) A Student Member must satisfy the following conditions (1) carry at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study in IEEE-designated fields; and (2) not yet qualify for Member grade. The total cumulative period for a member to hold the Student Member grade and/or the Graduate Student Member grade shall be limited to 8 years. • (b) Student Members, upon graduation or upon reaching the 8-year limit (whichever occurs first), with at least a baccalaureate or higher degree (or its equivalent) from a school and a designated field on the IEEE REP List shall be transferred to Member grade. • (c) Student Members other than those qualifying under subparagraph (b), upon graduation or upon reaching the 8-year limit (whichever occurs first) shall be transferred to Associate Member grade.

21. Graduate Student Membership (GSM) • In July 2005, RAB members and Regional Activities Department staff made a decision to promote and advertise GSM in 2006 when it will be fully implemented with the new IEEE Business Management System (BMS). • Regional Activities staff will inform individuals that students who are currently attending graduate school and would qualify as GSMs are eligible to be elected/appointed to serve as Section/Chapter/Affinity group officers. • The credentials and achievements of GSMs will allow them to: • Hold office in Section/Chapter/Affinity groups • Vote in IEEE elections • Get more actively involved in IEEE activities as volunteers • IEEE Bylaw I-104

22. Graduate Student Member (GSM) • A GSM must qualify for Member grade and carry at least 50% of a normal full-time academic program as a registered graduate student in a regular course of study in IEEE- designated fields. The total cumulative period for a member to hold the Student Member grade and/or the Graduate Student Member grade shall be limited to 8 years. • GSM upon graduation or upon reaching the total cumulative 8-year limit as a Student Member and/or GSM (whichever occurs first), shall be transferred to Member grade.

23. Summary on GSM • GSM has been implemented finally • IEEE Database at HQ Level will be ready to categorize GSM status as of July 2006 • GSM still pay students fee but will be eligible to vote (as of Sept. 2006) • GSM will be able to hold (volunteer position) office at Section and Chapter Level • SAC Committee proposes to have GRSR (Graduate Regional Student Rep at the Region Level - to be proposed at Fall SAC Mtg)

24. New Activities for Students Coming Up! • DC Exemplary Students Activity Award • RAB approved this Award in the Nov. RAB meeting • First Submission: February 2006 • This Award will be given to any Activity organized by any IEEE Student Branch that is deemed beneficial or successful • Criteria will be out soon • Awards in the form of Plaque categorized as Platinum, Gold, Silver or Bronze • Also will be advertised in Virtual Hall of Fame on Student Concourse • Judges: Current and Past SAC Committee • No limit to number of Awards • Submit to getplatinum@ieee.org • Criteria already available now

25. IEEEXtreme Programming Contest • RAB has approved the Concept (USD20k approved) • Global 24-Hour Programming Contest • Open to a Group of 3 or 4 students (all must be IEEE Student Members) • Teams should register before a certain deadline • Judging – Partly Automated • Branch Counselor to certify • Topics will be given online at 0 hour • Prestigious • Significant publicity in promotion of event • Significant publicity in presenting the Award • Many students will want to participate

26. SPAAStudents Professional Awareness Activities • R1-6 under IEEE USA SPAC Funding • SPAA is for R7-R10 under RAB Funding

27. SPAA Criteria • The “Usefulness” of this activity to the students • Also what they can get after the activity…. • For SPAA Funding – apply to Joey Duvall • Funding from USD100~USD1000 may be obtained • Need to submit a proposal and pre-budget- send to j.duvall@ieee.org

28. SPAA “Philosophy” • Emphasis on • Professional Awareness • Professional Development • Promotion to Students • Concept • Benefits

29. What do we need to address? • Awareness • Information Dissemination • Website • Promotion • Committee Makeup • Establish Regional Liaisons for R7-10 • Identify “Local” Speakers for R7-10

30. SPAAWebsite will be enhanced • Link on Student Concourse (exists) • Separate (intermediate) page for SPAA? • Translation of pages into separate languages? • Include examples/ideas • Successful Programs • Others (e.g., venture capitalism) • Revised “Quick Start Guide” • SPAA Event Calendar

31. Example of a SPAC Event proposed by a R10 Student Branch • The student branch of IEEE at National Engineering College (NEC), Kovilpatti, INDIA organized a national level "Student Professional Awareness Conference" (S-PAC) on creating professional awareness and developing management skills among upcoming engineers (5th Sept 2005). • About 300 delegates from all over the State representing 15 different schools participated in the conference

32. Summary of the Event • Engineering graduates know how to design circuits and write code, but struggle when it comes to planning meetings or organizing presentations. • Engineering schools are reluctant to add these non-technical skills to an already full curriculum. • In reality, these non-technical competencies are just as critical to an engineer's future as his technical training. • Hence the conduct of such programs will certainly help to develop the professional behavior of the Engineers.

33. Promotion of SPAA • At Regional events, etc. • Paraphernalia (Promotional Material) • Posters • Pens • etc.

36. Speakers • No official Speakers Database/list for SPAA • Identify local speakers within areas • Begin with prior participants • Examine R8 Professional Speakers list as potential “partnership” opportunity for R8

37. Other Ideas • Worldwide Contest? • Additional SPAA Training for RSACs/RSRs • To be conducted at subsequent SAC Meeting(s) - during SAC Overview?

38. Other Important Developments in SAC • Pen Pal Club (set up by 4 SBs in R10) • SLTW ppt will be enhanced by the SLTW Committee – to be shared to all Sections and SBs • SAC is recommending to RAB such that to recommend to Sections to foster greater relationship with their SBs – perhaps one criteria for Best Section Award will be based on this.

39. Pen Pal Club of IEEE R10 • SET UP BY 4 SBs: • UPVCE, Gujarat • JMI, Delhi • NUCES, Karachi • BUPT, Beijing • International Fraternity of IEEE R10 Students • To establish a convenient communication channels via Internet to enhance communication & Co-ooperation among SBs and student members • To explore common interests • To improve English skills • Go to www.r10ieeepals.org

40. THANK YOU FOR YOUR ATTENTION

41. RSAC Discussions in San Francisco • Guidelines/Manuals for SB Officers • Academic Calendars between the Regions • Recommend Foster Relationship between Sections and SBs • Mechanism for RSAC/RSR Training in the SAC Committee • GRSR and RSR for Each Region

42. Guidelines/Manuals for SB Officers • SLTW ppt • Do we send this Info of the Branch Office to new SBs? Yes (See Student CD) • SB Officer Handbook • Q&A Type of Manual (this is not available yet) • Igor (R9) to champion this issue

43. Academic Calendars between the Regions • Different academic calendars among regions in Northern Hemisphere and Southern Hemisphere but also among the different countries • Extend the period of application especially for Society based contest • Action Item for RSAC 8, 9 and 10 – to identify the school/college dates

44. Recommend Foster Relationship between Sections, Chapters and SBs • Award to Sections supporting SBs activities (to reccommend) • Sections should have Sections Student Representative (Section SR) • Section and Branch Interactions (organized by Marco and John – get it from the Section Congress website) • Proposal -> For Large and Small Section Awards – make a criteria for interactions between Sections and SBs as a major criteria • Some Inputs from RSRs

45. GRSR and RSR for Each Region • RSR should be an Undergraduate rather than a graduate • Create a GRSR from GSM • SAC Committee will consist of RSAC, GRSR and RSR and also GOLD

46. Some Important Points to Note • 55% of IEEE Members have been IEEE Student Member-> SAC is thus important • RAB has approved USD1,000 per Region matching money for student promotional items • We can get this money if Region support 50% of it. Write to Laura that we wish to print USD1,000 worth of T-shirts for R10 Student Congress (request has to come from the Regional Treasurer).