Cumbria Trading Standards Service

1. Cumbria Trading StandardsService Sheep Identification Sheep movement reporting Sheep movement recording Duncan Penny Animal Health Team Leader

2. The Legislation The Sheep and Goats (Records, Identification and Movement)(England) Order 2009 (SAGRIMO) Made under Animal Health Act 1981 Came into force 31st December 2009 Enacts COUNCIL REGULATION (EC) No 21/2004 of 17 December 2003 Covers Sheep Identification, On-farm recording (register) and movement reporting

3. The Legislation Enforced by the Local Authority. Cumbria CC Trading Standards Service Enforcement Policy principles “We will work in partnership with other enforcement agencies and where possible we will coordinate our activities with those agencies to minimise regulatory burdens and to work more efficiently. We willshare data and intelligence with other agencies where it is lawful to do so.” “Whilst we will exercise discretion in individual cases, we will aim to ensure that enforcement is applied consistently and fairly “ “Sanctions and penalties open to the Service include Verbal / Written warning, Simple Caution, Prosecution”

4. The Legislation Other enforcement / penalties Secretary of State - Defra AHVLA / Rural Payments Agency How many English keepers had (any type of) inspection failings in 2011? “From 1,762 inspections on sheep/goat holdings last year approximately 170 inspections had failures related to breaches of SMR8 *. The most common failure in recent years has been inaccurate movement records in the keeper’s holding register.” What happens when a keeper ‘fails’ an inspection? “Action can range from a warning letter through to a 5% reduction being applied to the Single Payment Scheme money claimed by the keeper before it is paid out. For repeat failures greater reductions can be applied.” Source: Defra / RPA 27/02/2012. * SMR8 Cross compliance Statutory Management Requirement - Sheep and Goats ID

5. The Legislation Previous versions • Sheep and Goats Identification (England) Order 2000 • Sheep and Goats Identification and Movement (Interim Measures)(England) Order 2002 • Sheep and Goats Identification and Movement (Interim Measures)(England) (No. 2) Order 2002 • Sheep and Goats (Registration, Identification and Movement)(England) Order 2005 • Sheep and Goats (Registration, Identification and Movement)(England) Order 2007

6. The History SAGRIMO 2000 - Requirement to tag sheep with holding of birth identifier ….. UK123456 Initially UK derogation from European requirement for EID on basis of an established workable traceability system within UK. Including “S” tags – applied to sheep leaving a holding other than holding of birth.

7. The History February 2007 FVO Inspection. European Inspectors visit selected counties within UK including Cumbria. Includes visits to markets, farms and high volume premises (dealers). Deficiencies found in tagging including non-compliance with “S” tag rules and completion of AML1 movement documentation. Defra justification for derogation undermined and derogation withdrawn. European based requirements for sheep EID to be introduced to UK commencing 31 December 2009.

8. EID – The Information

9. EID – The Register

10. EID - the basics For ID purposes sheep are divided into two categories • Those intended for BREEDING • Those intended for SLAUGHTER within 12 months of age 3.1 When to identify? All lambs born on your holding must be identified within nine months of birth …….OR …….. …….. before the animal moves from its holding of birth including moves to slaughter, temporary grazing, common grazing, market - whichever happens first.

11. EID – the recordsRegister - Record of Identification of Animals

12. EID - the basics BREEDING sheep -approved tags and their use Tags ordered from suppliers through ETAS (eartag allocation system) All EID holding of birth tags are yellow. EID tags carry number within chip and readable UK123456 flock number and 5 digit individual number. Match up tags can be any colour other than yellow, red or black and carry UK123456 flock number and 5 digit individual number. EID tag used in combination with match up tag is “FULL EID” ie DOUBLE TAGGING. Breeding sheep and those intended for breeding born after 31 December 2009 MUST be FULL EID DOUBLE TAGGED

13. EID - the basics BREEDING sheep approved tags and their use Replacing lost tags of breeding sheep still on holding of birth Lost one tag? – remove remaining tag and re-apply holding of birth FULL EID DOUBLE tags. Record replacement in flock register cross referenced to “original” ID. Lost both tags? – Apply new holding of birth FULL EID DOUBLE tags and record replacement in register (cross reference – unidentified / ID lost) Lost tags replaced within 28 days of discovery or before moving off whichever is sooner.

14. EID - the basics BREEDING sheep approved tags and their use Replacing lost tags of breeding sheep NOTon holding of birth Lost one tag? – remove remaining tag and re-apply RED FULL EID DOUBLE replacement tags. Record replacement in flock register cross referenced to “original” ID obtained from tag removed. Lost both tags? – Apply new RED * FULL EID DOUBLE replacement tags and record replacement in register (cross reference - unidentified) Lost tags replaced within 28 days of discovery or before moving off whichever is sooner. * Red replacement tags bear the flockmark of your holding

15. EID - the recordsRegister - Record of replacement tags

16. EID - the basics Slaughter sheep approved tags and their use 2 Options * • Apply single electronic (yellow) slaughter tag readable UK123456 + Individual ID readable within chip. • Apply plastic flockmark “batch” tag UK123456 only, any colour other than yellow, red, black. • Sheep should not be identified by single slaughter tag after 30 June following year of birth * Need to consider the possible consequences of using each type of tag when choosing which to apply

17. EID - the basics Slaughter sheep approved tags and their use Replacing lost tag - sheep still on holding of birth • Replace with new tag and record in replacement section of register Replacing lost tag - sheep NOTon holding of birth • Replace with single RED replacement slaughter tag* either EID or batch tag and record in replacement section of register. * Red replacement tags bear the flockmark of your holding

18. EID - the register

19. EID - the register

20. EID - movements documents and register Fully identified EID double tagged sheep Moving within business to same CPH (land less than 5 miles) or linked adjacent Common No recording and no reporting. Moving within business, same keeper, different CPH Record number of animals moving in register and on the movement document (batch movement). Moving to a different CPH with change of keeper or business Individual identities of all sheep required on document and in register. Documents can be retained and cross referenced within register.

21. EID - movements documents and register How do I get the individual identities of all my sheep required for recording on the movement document and in the register? Move to / from mart? Use Central Point Recording Centre (CPRC) option? Off move? Complete tick box on movement document and state number of sheep moving ONLY – NO ID or flock mark entry. CPRC will supply list of identities - within 48 hrs? On move? CPRC will supply list of identities – within 48 hrs?

22. EID - movements documents and register What if the CPRC data is incomplete? The keeper is responsible for the accuracy of his records including where he decides to use information supplied by a CPRC to complete them. EU legislation does not provide for a tolerance of discrepancies in animal identity record keeping in the holding register. Discrepancies should therefore be rectified. The CPRC list of EID tag numbers can be in numerical order and with a total. It is the keeper’s responsibility to check that the total number of tags listed on the CPRC list matches the total which he entered on to his AML1 movement form when he sent the animals to market. If he does not note and resolve a discrepancy and if that is subsequently noticed at an inspection the keeper is then at risk of having his single farm payment reduced under cross compliance rules. Source: Defra / RPA 27/02/2012

23. EID - movements documents and register Batch within batch / mixed batch moves ……. another headache? Single tag slaughter sheep (and full EID within a business?) can move as a batch move. No ID declared on AML1. Flock mark(s) must be recorded in register

24. EID - movements documents and register Batch within batch / mixed batch moves ……. another headache? No problem for breeder at departure holding of birth, whether EID slaughter tag or batch / flockmark tag. Records X number of sheep on AML1 and in register X sheep UK123456. BUT Bought in store lambs moving off? Many flock marks within consignment? Mixed batch recording needed for register. • Batch / flockmark slaughter tags – manual reading is only option. • EID slaughter tags – can be read and recorded prior to movement or at CPRC.

25. The Register Other stuff – Record deaths

26. The Register Other stuff –Complete the Annual Inventory

27. The Annual Inventory Complete register annual inventory records on 1st December each year. Respond to Defra’s Annual Inventory return correspondence by 31 December each year.

28. EID - movements documents and register Problems Lost tags. Arrive at CPRC with missing tags? Misreads / tag failure? Batch tags. Inaccurate / incomplete CPRC information / data. Moves other than through CPRC? Private sales. Long distance moves with keeper change (same owner) to wintering.

29. Conclusion Do I need my own reader? Individual decision based on individual circumstances and farming production type. What is at stake? Breeding / selling home bred stock? Applying tags in sequence prior to sale? What happens when double identified cast ewes move off? Selling mixed batches? Am I prepared to rely on CPRC information - or want to remain self reliant?