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MIS INTEROPERABILITY SESSION

MIS INTEROPERABILITY SESSION. What we offer and how it works. Paul MacMahon Senior Customer Advisor Magnus Rabarts Senior Account Manager. ucasprogress.com. Welcome and introductions. Housekeeping UCAS Progress Review processes and data Collation of feedback Facilitate discussion

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MIS INTEROPERABILITY SESSION

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  1. MIS INTEROPERABILITY SESSION What we offer and how it works Paul MacMahon Senior Customer Advisor Magnus Rabarts Senior Account Manager ucasprogress.com

  2. Welcome and introductions • Housekeeping • UCAS Progress • Review processes and data • Collation of feedback • Facilitate discussion • Format of session • Open forum workshop • Chance for questions during and after

  3. Agenda • Introduction to Apply • View status changes and relative learner/provider actions • View process for exporting data • Downloading of new and updated applications • Review format and schema of exported data • Discuss process for importing and storing information within MIS • Review export of information from MIS • Review process of importing updated statuses to Apply

  4. Workshop session • Discuss implementation, issues and opportunities between fellow practitioners • Feedback to UCAS Progress regarding technical process • UCAS Progress to collate feedback to share best practice amongst participating colleges and post-16 centres • Q&A with Local Authority and UCAS Progress

  5. Application process Not sent In progress Offered Accepted Enrolment Awaiting profile completion Status 2 Draft Status 1 Submitted Status 3 Acknowledged Status 4 Returned by provider Status 5 Unsuccessful Status 15 Conditional offer Status 9 Enrolled Status 13 Offer accepted Status 11 Withdrawal requested – Status 16 Withdrawn – Status 17 Deleted Status 18 Not enrolled Status 14 Offer rejected Status 12 On/Off programme Unconditional offer Status 10 Offer rejected Status 12

  6. Application process – status transitions

  7. Application process – additional questions

  8. Application process – additional questions

  9. Exporting Application Data – system process • Click “Providers” • Click “Applications” • Click “Import/Export” • Select New or Updated applications • Request download • Request takes up to 15 minutes to process • Email when ready

  10. Exporting Application Data – notes • “New” applications will be applications set to submitted since the last “New” download • New includes all application data • “Updated” applications include status only and will include any apps with statuses updated since last download • Updated only includes fields for matching to MIS • Previous requested exports available to download

  11. The New Applications output from UCAS Progress Apply • A time and date stamped .zip output of 12 .csv files • Each .csv contains the application ID and data pertaining to a different aspect of the application • Fields separated with a | • Pipes are removed from exported application data • Text transferred in UTF-8 • Collated data in line with English ILR information • Additional questions available

  12. Apply – the New Apps output schema and format • Personal Info Contact Details • Address, DOB etc • Courses • Courses applied for, course code • Education Details • Home provider, length of study • Status • Application status

  13. Apply – the New Apps output schema and format • Additional questions • Any additional requested data • Work History • References • Referees • Qualification details • Personal Statement • LDD information • Parent/guardian details

  14. The Updated Applications output from UCAS Progress Apply • A time and date stamped .zip containing 1 .csv file • Fields separated with a | • Pipes are removed from exported application data • Text transferred in UTF-8

  15. Apply – the New Apps output schema and format

  16. Apply – the Updated Apps output schema and format

  17. Apply – the Updated Apps output schema and format

  18. The Import Process • Navigate to Import/Export • Click Import • Choose file and import

  19. Apply – the input schema and format

  20. Workshop session • Discuss an implementation, issues and opportunities between fellow practitioners • Feedback to UCAS Progress regarding technical process • UCAS Progress to collate feedback to share best practice amongst participating colleges and post-16 centres • Q&A with Local Authority and UCAS Progress

  21. Any questions? ucasprogress.com 0871 468 2568 ucasprogress@ucas.ac.uk

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