2006 AYP Federal Cap and Exceptions

1. 2006 AYP Federal Cap and Exceptions ESC Title I/Texas Assessment Conference AYP Presentation TEA Division of Performance Reporting December 11, 2006

2. 2006 AYP Federal Cap and Exceptions Overview • 2006 Federal Cap Process • AYP Federal Cap Exceptions • Preliminary/RCTF Exceptions • Other Circumstance Exceptions • 2006 AYP State Level Federal Cap

3. 2006 AYP Federal CapProcess • Determine the School District Subject Area (Reading or Math) Cap Limit • Identify the Students Evaluated • Sort students in Priority Order,(page 24 of the 2006 AYP Guide)

4. 2006 AYP Federal CapCalculation • For Each Subject(Reading or Math) Federal Cap Limit = Total Student Participants x 0.03

5. 2006 AYP Federal CapStudents Evaluated • School District Grades 3 – 8 and 10 • Student taking LDAA or SDAA II and tested below enrolled grade level • Proficient students who meet ARD expectations

6. 2006 AYP Federal CapSorted in Priority Order • Students enrolled full academic year/campus(Campus non-mobile students) • LDAA Functional • LDAA TEKS based • SDAA II 10 grades below enrolled grade level • SDAA II 9 grades below enrolled grade level • . . . • Descending Percent Correct/score • District non-mobile students • LDAA Functional • . . . • Mobile students

7. 2006 AYP Federal CapList of Students in Priority Order • Available from the TEASE Accountability website thru: • Student Data Download • Soon as a Student Listing option

8. AYP Federal Cap Exceptions • Preliminary Exceptions, based on the number of Residential Care and Treatment Facility (RCTF) students • Exceptions Allowable by Appeal for Other Circumstances • Preliminary and Appeal Exception process did not cause the state to exceed the 3% cap

9. AYP Preliminary ExceptionsProcess • Determine Eligible School Districts • Count the Number of Exceptions • Extend the Federal Cap for Exceptions • Fill the cap by maintaining the Priority Sort Order

10. AYP Preliminary Exceptions Determine Eligibility • Residential Care and Treatment Facility within their district boundaries • Registered through TEA RF Tracker

11. AYP Preliminary Exceptions Count Exceptions • Based on the Students Evaluated for the Federal Cap • Count of Students identified in PEIMS as receiving services in • Residential Treatment Facility, • Hospital Class, • Off-Home Campus • PEIMS Instructional Setting Code:02, 81 - 98

12. AYP Preliminary Exceptions Extend the Cap • Total School District Cap limit= Federal 3% cap + Total Exceptions

13. AYP Preliminary Exceptions Fill the Cap • Based on the original Priority Sort Order of students by subject • Next set of students are allowed to fill the cap limit • Students allowed in the cap may or may not be the same students who were counted as exceptions

14. AYP Preliminary ExceptionsExtend and Fill the Cap • Available from the TEASE Accountability website thru: • Student Data Download • Soon as a Student Listing option • Subtotals on the end of the list indicate the number of Exceptions added

15. AYP Other Circumstances ExceptionsProcess • Determine Eligible School Districts • Count the Number of Exceptions Same as Preliminary Process • Extend the Federal Cap for Exceptions • Fill the cap by maintaining the Priority Sort Order

16. AYP Other Circumstances Exceptions Determine Eligibility • Justification listed in AYP Exception Guidelines • Community or health programs in district boundaries • Special arrangements with surrounding districts to serve students from outside the district • Special programs draw families of students with disabilities • Quality of the special education program draws families • Regional Day School Programs for the Deaf • Residential Care and Treatment Facility considered a favorable justification

17. AYP Other Circumstances ExceptionsCount Exceptions • Based on the Students Evaluated for the Federal Cap • Count of Students identified in PEIMS as: • Self Contained classroom, Mild/Moderate/Severe disability, Regular Campus, >60% • State School – Mentally Retarded • Texas School for the Blind • Texas School for the Deaf • PEIMS Instructional Setting Code:44, 30, 70, 71

18. AYP Other Circumstances ExceptionsExtend and Fill the Cap Extend • Total School District Cap limit = Federal 3% cap + Total Exceptions Fill • Based on original Priority Sort Order • Next set of students fill the cap limit • Students allowed in the cap may or may not be the same students who were counted as exceptions

19. AYP Other Circumstances ExceptionsExtend and Fill the Cap • Available from the TEASE Accountability website thru: • Student Data Download • Soon as a Student Listing option • Subtotals on the end of the list indicate the number of Preliminary (RCTF) Exceptions added • Next set of students by Priority Sort Order Fill the cap

20. 2006 AYP State Level Federal Cap • AYP 3% Federal Cap • Some district exceeded the cap, some did not • Approximately 4,500 Student “slots” available • Preliminary Exceptions • Less than 1,000 slots used • Other Circumstances Exceptions • Less than 900 slots used • Total Exception Slots available: Approximately 2,500

21. Additional Resources • 2006 AYP User Guide • TEASE Accountability website: • AYP Information Packet • AYP Exceptions Guidelines • Federal Regulation on (http://www.ed.gov/legislation/FedRegister/finrule/2003-4/120903a.pdf) • AYP Public Webpage(http://www.tea.state.tx.us/ayp/)

22. General Information • Email the Division of Performance Reporting at performance.reporting@tea.state.tx.us. • Phone the Division of Performance Reporting at (512) 463-9704.