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Enterprise Project Management . Michael Gibson, MSA, L6 BB, CKM Branch Chief – DFAS-CO Service System Branch. Agenda. Enterprise Project Management (EPM) Defined Recent DFAS Enterprise Project Examples Briefing Senior Leaders Agency Boards and Councils Agency Resources and Engagement
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Enterprise Project Management Michael Gibson, MSA, L6 BB, CKM Branch Chief – DFAS-CO Service System Branch
Agenda • Enterprise Project Management (EPM) Defined • Recent DFAS Enterprise Project Examples • Briefing Senior Leaders • Agency Boards and Councils • Agency Resources and Engagement • Project Management Overview • EPM Success Story • Questions
Enterprise Project Management (EPM) Defined “Any project that affects all, or most, directorates and personnel within the Enterprise, or the Agency”
Recent DFAs Enterprise Project Examples • ePortal Migration • DCO to DCS Transition • DoD Enterprise Email (DEE)
Briefing Senior Leaders • Management and Sponsor • Senior Leadership • Champion • Principal Director • Principal Deputy Director • Deputy Director – Operations • Deputy Director – Strategy and Support • SES Community of Leaders
Agency Boards and Councils • Board of Directors (BOD) • The BoD is one of three formal governance bodies established under the authority of the Director, DFAS. Its purpose is to provide direction to the Strategic Council (SC) and Enterprise Business Council (EBC) and serve as the final decision authority for setting the Agency Strategy, approving the annual Balanced Scorecard (BSC), setting Agency policy and other decisions necessary to fulfill the requirements set forth in the DoD Directive 5118.5, Defense Finance and Accounting Service (DFAS), April 20, 2012. Members include the Agency Director, Principal Deputy Director, Deputy Director – Operations and Deputy Director – Strategy and Support. • Strategic Council (SC) • The SC is one of three formal governance bodies established under the authority of the Director, DFAS. Its purpose is to recommend, oversee, and monitor the Agency Strategy and organizational performance necessary to fulfill the requirements set forth in the DoD Directive 5118.05, “Defense Finance and Accounting Service (DFAS),” April 20, 2012. Voting members are comprised of the BoD and other Senior Level Directors.
Agency Boards and Councils • Enterprise Business Council (EBC) • The EBC serves as the DFAS governance body chartered to fulfill a number of statutory/regulatory requirements, and provides a forum for discussion and vetting of business case analyses or other fact-based analyses and requirements for enterprise-wide programs. • The EBC also provides advice and counsel to the BoD by identifying opportunities for improvement, evaluating alternatives, assessing risk, and making recommendations that result in improvements to business operations. • Additionally, the EBC provides advice and recommendations for enterprise-wide projects and priorities, and leverages knowledge gained from executing initiatives of interest at the enterprise level. • The EBC serves in the role of customer and employee advocate from an enterprise perspective, addressing customer priorities, integrating the priorities into DFAS operational activities/programs, and determining if gaps between cost and/or customer expectations and actual delivery exist. The EBC may address other areas as directed by the BoD necessary to fulfill the requirements set forth in the DoD Directive 5118.05, “Defense Finance and Accounting Service (DFAS),” April 20, 2012. Voting members are comprised of various Senior Level Directors.
Agency Resources and Engagement • Enterprise Project Solutions (EPS) • Project Management Professional (PMP) Support • Scheduling • Change Management • Knowledge Management • Corporate Communications • Communication Plan development • Targeted communication guidance • Learning and Development Center (LDD) • Training development • Training tracking
EPM Success Story • DEE-Largest DFAS Enterprise project, to date • Multiple agency • Total budget of $1M • Three phases • SIPRNet email migration (197 users) • Public folders retirement (20K +) • NIPRNet email migration (11K + users) • Results • Completed on time and on budget • Heralded as best migration within the DoD • Yielded a recurring annual cost avoidance of $564K through eliminating14K public folders
