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Firefly’s ESS Leave Request

Firefly’s ESS Leave Request. Agenda. Firefly’s ESS Leave Request Process Overview of the Process Creating a Leave Request Canceling a Leave Request Supervisors Approving a Request Firefly’s MyStaff Features. Process Overview. Supervisor. Employee.

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Firefly’s ESS Leave Request

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  1. Firefly’s ESS Leave Request

  2. Agenda • Firefly’s ESS Leave Request Process • Overview of the Process • Creating a Leave Request • Canceling a Leave Request • Supervisors • Approving a Request • Firefly’s MyStaff Features

  3. Process Overview Supervisor Employee Supervisor receives Lotus Notes E-mail. Log into your Firefly account You can click link in e-mail to add appointment to your Lotus Notes calendar Supervisor adds reminder to their Lotus Notes calendar to document your planned absence. Supervisor approves , rejects or delegates the request. (Note: comments are required if request is delegated or rejected.) Submit a request via ESS “Create Leave Request” Firefly routes e-mail confirmation back to you. Firefly routes e-mail confirmation back you. Firefly routes request to your supervisor. Your supervisor approves, rejects or delegates the request

  4. ESS Leave Request Process • Absences must be recorded • Submit in advance all planned absences • Retro absences (I was sick yesterday) • Corrections • Can’t adjust an existing request • Cancel the original request • Submit a new request • Up to 40 hours negative balance

  5. ESS Leave Request Process Full vs Partial Day Request Partial day request must be requested separately Consecutive full days are allowed Weekend days won’t be counted 1.5 Hours Cushion on Partial Day Requests Hours to Percent Conversion 15 minutes = .25 30 minutes = .50 45 minutes = .75

  6. ESS Leave Request Process Can only go back 6 month to submit a request Future Year Requests Floating Holiday Excess of 32 hours must be used before vacation

  7. ESS Leave Request Process Add to your Lotus Notes Calendar Your calendar  appointment Supervisor  reminder Cancellations don’t interact with Lotus Notes

  8. When can it be used? • Acceptable Leave Types • Outside the process

  9. Leave Information

  10. Creating a Leave Request Log into your Firefly Account firefly.nebraska.edu Select Employee Self Service > Time > Create Leave Request

  11. Leave Request Calendar

  12. Creating a Leave Request

  13. E-mail Notifications E-mail sent to your supervisor • Approve , Reject & Cancel, Delegate to another approver • Comments required on rejected requests • Supervisor add leave request to their Lotus Notes calendar

  14. Supervisor’s Approval

  15. Approving a Request Two ways to approve Lotus Notes Firefly Notification back to employee when approved / rejected Add reminder to your calendar

  16. Approving a Leave Request Option 1 • Lotus Notes • Full Client OR • Web Client

  17. Approving a Leave Request Option 2 • Firefly

  18. My Staff – Team Calendar

  19. My Staff – Team Leave Information

  20. My Staff – Leave Information

  21. My Staff – Attendance Detail

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