OPERATIONS STEERING COMMITTEE GNSO Operations Team Kick-Off Meeting

1. OPERATIONS STEERING COMMITTEEGNSO Operations TeamKick-Off Meeting March 1, 2009 Interim Chair: Ken Stubbs

2. GNSO Operations Team Initial Work Team Members • Interim Chair: Ken Stubbs - Registries Constituency • Ron Andruff - Commercial and Business Users Constituency • Rafik Dammak - Non-Commercial Users Constituency • Ray Fassett - Registries Constituency • Tony Holmes - Internet Service Providers Constituency • Yoav Keren - Registrars Constituency • Joop Teernstra - Individual

3. GNSO Operations Team Kick-Off Meeting Draft Agenda Call to order and introductions Review agenda Review and discussion of GNSO Operations Work Team charter (delineation of current problems, desired outcomes, deliverables, and timelines) Timeline for interim GNSO Operations Work Team chair and procedures for selecting permanent chair; vice-chair Procedures for finalizing GNSO Operations Work Team charter, including proposed timeline Agree to regular teleconference meeting times All other business

4. GSNO Operations Team Work Team Draft Charter Goals • Develop proposals for Council consideration based on the Board’s endorsement of GNSO operations-related recommendations: • Determine what steps are needed to establish the role of the Council as a “strategic manager of the policy process.” • Define and develop scope and responsibilities of any other standing “committees” as recommended by the BGC WG and the PPSC. • Develop “Statement of Interest” and “Declaration of Interest” forms. • Develop curriculum for training Council members, constituents, facilitators and others. • Review and recommend amendments as appropriate regarding methods for encouraging, promoting and introducing new constituencies. • Prepare clear rules for the establishment of new constituencies within stakeholder groups.

5. ICANN Board Recommendations GNSO Council Operations Focus: manage, monitor, and guide Working Groups Implementation of term limits Benchmark PDP and analyze trends in gTLD arena Reorganize to be representative, agile, and collegial Organization: four (4) broad Stakeholder Groups Statements and declarations of interest

6. GSNO Operations Team Suggested Work Team Projects Determine what steps are needed to establish the role of the Council as a “strategic manager of the policy process” • Create a set of operating principles for the Council that will allow it to be the strategic manager of the policy development process rather than a legislative body.

7. GSNO Operations Team Suggested Work Team Projects Define and develop scope and responsibilities of any other standing “committees” as recommended by the BGC WG . • Analyze trends and changes in the gTLD arena and, as a consequence, provide advice on the use of ICANN resources affecting the gTLD name space. • Begin a constructive dialogue with a broad range of Internet stakeholders in order to fully understand DNS-related technologies, trends, and markets. • Establish committees of 4-5 members to guide work in a certain area where focused attention and follow-up are required, such as benchmarking and trends analysis.

8. GSNO Operations Team Suggested Work Team Projects Develop “Statement of Interest” and “Declaration of Interest” forms. • Real-time, updated, and similar to what is required for members of the Board and should be in a standardized format that is publicly accessible. • Supplemented by Declarations of Interest that pertain to specific matters under discussion. • Develop a basic template of information that GNSO Councilors, constituency leaders and others participating in policy development activities must complete. • Recommend a mechanism for publishing and updating this information in a manner consistent with protecting the privacy of members.

9. GSNO Operations Team Suggested Work Team Projects Develop curriculum for training Council members, constituents, facilitators and others which may include: • ICANN structures and processes • Details of the technical aspects of the DNS (and the implications of this for policy) • GNSO structures and processes • Understanding the working group process • Negotiating skills for building consensus • Being an effective chair of a working group • Project planning methodologies for policy work

10. GSNO Operations Team Initial Work Team Activities Hold kick-off meeting in Mexico City Feb 28-Mar 1 Review and discuss draft WT Charter Identify internal skill sets and select team leaders Establish procedures to finalize the WT Charter Establish time and meeting/call frequency Discuss scope, goals, and begin formulating tasks

11. GSNO Operations Team Wiki https://st.icann.org/icann-osc/index.cgi?gnso_operations_team

12. GSNO Operations Team Sample Project Checklist

13. GSNO Contituency Survey http://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28jan09-en.pdf

14. REFERENCES: For Information about OSC Work Teams: Operations Steering Committee: https://st.icann.org/icann-osc/index.cgi OSC Constituency Operations Team: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team OSC GNSO Operations Team: https://st.icann.org/icann-osc/index.cgi?gnso_operations_team OSC Communications Team: https://st.icann.org/icann-osc/index.cgi?osc_communications_team For Information About GNSO Improvements: GNSO Improvements: http://gnso.icann.org/en/improvements/ Background: http://gnso.icann.org/en/improvements/background-en.htm Overview: http://gnso.icann.org/en/improvements/overview-en.htm Reviews:http://gnso.icann.org/en/improvements/reviews-en.htm Council Organization: http://gnso.icann.org/en/improvements/structure-en.htm New Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htm Stakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm

15. Thank You! Policy Staff Resources Policy-staff@icann.org Operations Steering Committee: Rob Hoggarth, Sr. Policy Director GNSO Operations Team: Julie Hedlund, Policy Consultant Constituency Operations Team: Julie Hedlund Communications Team: Ken Bour (Consultant) Policy Process Steering Committee: Liz Gasster, Sr. Policy Counselor New PDP Team: Margie Milam, Sr. Policy Counselor Working Group Team: Ken Bour (Consultant)