Presented by Kathy A. Seabrook, CSP, CFIOSH, EurOSHM

1. MoroccoPC 283 Working Group (WG) 1:Task Group (TG) 1 – Clause 4, 5 & 7Update on Progress to US TAGApril 25, 2014 Presented by Kathy A. Seabrook, CSP, CFIOSH, EurOSHM

2. Proposed Changes NOT Finalized

3. Context of the Management System Context of Management System • 4.1 NOTE: The intended outcome(s) are those strategic objectives set by the organization to be achieved through its OH&S management system which include meeting its policy commitments. • 4.1 Added : NOTE: External & Internal Issues relate to the environment in which the organization seeks to achieve its objectives (Note Added/Examples in Annex)

4. Context of the Management System Interested Parties: • 4.2 (Interested Parties) Requirements of these interested parties, including legal and other requirements to which the organization subscribes • Scope • 4.3 (Scope) the functions performed inat and physical boundaries ofthe workplace

5. 4.3 Scope of the OH&S Management System When determining this scope, the organization shall consider: • the external and internal issues referred to in 4.1, • the requirements referred to in 4.2, including applicable legal requirements and potential voluntary obligations, and • The function(s) performed in at and physical boundaries oftheworkplace(s).

6. 4.3 Scope of the OH&S Management System NOTE Workplace covers all places where workers need to be or go by reason of their work and which are under the [direct or indirect] control of the organization. Added: The scope shall not exclude activities, products or services within the organisation’s control or influence that can have adverse impact on OSH.

7. Leadership 5.1 Leadership and Commitment--New bullet points inserted and one removed Showing commitment by: • ensuring that knowledge of the organisation’s context as well as potential OSH impacts are considered when establishing the OSH Management system; • ensuring that workplace hazards are systematically identified, risks evaluated and prioritized and action taken to improve safety where deemed necessary • Ensuring that the organization establishes processes for effective participation of workers and worker representatives in the establishment, implementation, maintenance, and continual improvement of the OH&S management system, including protecting workers from reprisals.

8. 5.0 Leadership 5.1 Leadership and Commitment--New bullet points inserted and one removed Showing commitment by: • Ensuring that reports on the performance of the OSH management system are presented to top management for review and used as a basis for improvement of the OSH management system • Promoting and leading organizational culture with regard to OHS.

9. 5.2 Policy Top management shall establish an OH&S policy that aims to provide and enhance a safe and healthy work place and to prevent injury and illness/ill health, and that • is appropriate to the purpose of the organization and to the nature of the organization’s OH&S risks and OSH opportunities, • provides a framework for setting and achieving the organisation’s OH&S objectives, includes a commitment to satisfy applicable (legal and other) requirements, • includes a commitment to the control of risks through a hierarchy of control, • includes a commitment to continual improvement of the OH&S management system to enhance the organisation’s OSH performance, and • includes a commitment to worker participation and consultation, including worker representation.

10. 5.2 Policy The OH&S policy shall • be available as documented information • be communicated within the organization to all workers • be available to interested parties, as appropriate • be reviewed periodically to ensure that it remains relevant and appropriate to the organization.

11. 5.3 Organizational Roles, Responsibilities, Accountabilities and Authorities Added: • As top management has overall responsibility for the protection of workers' safety and health it shall identify one or more of its members to be accountable for the OSH policy and management system. • Top management shall clearly assign to members of the organisation at all levels the responsibility and authority withspecific responsibility for the OH&S management system, irrespective of other responsibilities, defined roles and authorityfor:

12. 5.3 Organizational Roles, Responsibilities, Accountabilities and Authorities [Worker/Employee] at each level of the organization shall assume responsibility for those aspects of health and safety over which they have control including adherence to the organization’s health and safety rules and requirements. (See 7.4.2 C – obstacles and barriers to participation)

13. 7.2 Competence The organization shall: • determine and ensure the necessary criteria for competence of person(s) doing work under its control that affects or may affect its OH&S performance, and • ensure that these persons are competent on the basis of appropriate education, training, qualification (kept)and/or experience; • [where applicable, take actions to acquire the necessary competence, and evaluate the effectiveness of the actions taken], and

14. 7.2 Competence Actions taken to ensure competence, including training, shall take into account: • the OH&S hazards identified and associated risks assessed by the organization, • preventive and control measures resulting from the OSH risk assessment process • assigned roles and responsibilities, and • Individual capabilities, including language skills and literacy, and • the relevant updating of the competencies if necessary (context or work changes). NOTE 2: Workers and their workerrepresentatives can assist in both identifying needs and assisting in building OH&S competencies

15. 7.3 Awareness Persons doing work or work related activities, regularly or temporary under the organization’s direct and indirect control shall be aware of : (Added) • the implications of not conforming with the OH&S management system requirements including the OSH consequences, actual or potential, of the work activities • information and lessons learned concerning relevant OSH incidents • the OH&S consequences, actual or potential, of their work activities, their behaviour, and the OH&S benefits of improved personal performance.

16. 7.4.1 Information and Communication The organization shall determine the need for internal and external information and communications relevant to the OH&S management system including decisions: (Added) — how it will receive, document and respond to relevant communications from external interested parties. NOTE 1: Information and communication should take into account diversity aspects (eg language, culture, literacy). The organisation shall define the objectives to be reached by informing and communicating, and shall evaluate whether the objectives have been met. —

17. 7.4.2Participation, and Consultation and Representation The organization shall establish a process to ensure effective participation in the OH&S management system by its [workers/employees] at all levels and functions of the organization, including [worker/employee] closest to the hazards by: a) Providing employees/workersand/or employee worker their representativesemployed by the organization with the mechanisms, time and resources necessary to participate in, at a minimum, the process of: b) Providing [employees/workers], and [worker/employee] their representatives, with timely access to information relevant to the OH&S management system c) Identifying and removing obstacles or barriers to participation wherever possible c)d) Encouraging timely reporting of work-related hazards, risks and incidents.

18. 7.4.2Participation, and Consultation and representation [Worker/Employee] at each level of the organization shall assume responsibility for those aspects of health and safety over which they have control including adherence to the organization’s health and safety rules and requirements. (See 7.4.2 C – obstacles and barriers to participation) NOTE effective participation includes engaging existing workplace health and safety committees and/or worker representatives NOTE Effective participation of workers and their representatives includes consultation which involves an exchange of relevant information and advice as part of the decision making process. NOTE OSH measures, including personal protective equipment (PPE) and training, should not involve any expenditure by workers or workers’ representatives.

19. Guidance for Annex In Process….

20. 7.5 Documented Information Comments for this Section were Dis-positioned by TG3

21. Questions??

22. Thank You Kathy A. Seabrook, CSP, CFIOSH, EurOSHM