Student Time Report Instructions

1. Student Time Report Instructions It’s Simple! Timeliness And Accuracy Are The Key! Payroll Office Administration Services Building, Room 102 payroll@tcnj.edu/x2087

2. Time Report Process • Time Reports will be created for student employees after the student and supervisor complete the hiring process. • Time Reports are sent to the departments via interoffice mail at the beginning of the pay period. • Students should verify, sign and forward time report(s) to their supervisor. • Supervisors are responsible for the accuracy and timely submission of the time report(s) to the Payroll Office. • Time Reports are due in the Payroll Office the Tuesday following the completion of the pay period. Pay Period schedule available on the Payroll website. (www.tcnj.edu/~payroll)

3. Student Time Report 6R06 TCNJ, Stu Student Level 2-B 228466 026 127 2000 Access Control 08/28/2010 09/10/2010 10 2 2 8 4 6 6 U 0 0 0 09 2000 3/7 12:00 5:00 5 0 0 8 5 . 3/9 10:00 11:30 2:00 4:00 3.5 51810 . 8.5 7.50 63.50 9/17/10 9/17/10

4. Student Time Report Requirements TCNJ, Stu Student Level 2-B 228466 Daily Total Hours 2000 Access Control Record Arrived/Left Time 08/28/2010 09/10/2010 Darken appropriate bubbles • Do not include lunch breaks in hours worked. • Do not fold/staple time reports or make any markings on the bar code at the bottom of the time report Use pencil to bubble. Use an eraser for corrections. • Students should sign and verify the time report. If the student is not available to sign the time report at the end of the pay period, forward to the Payroll Office with the supervisor’s signature • Supervisors verify, sign and submit signed report to the Payroll Office 3/7 12:00 5:00 5 0 0 8 5 Date . 3/9 10:00 11:30 2:00 4:00 3.5 . Pay Period Total Hours 8.5 7.50 63.50 9/17/10 9/17/10 Supervisor dated signature Student employee dated signature

5. Student Work Hour Limits • No more than 15 hours/week during semesters • No more than 40 hours/week during semester breaks • Minors under 18 years old • No more than 6 consecutive days • No more than 8 hours/day • No more than 5 continuous hours without an interval of at least 30 minutes of unpaid break • No more than 40 hours/week during semester breaks

6. Additional Information • Employment termination • Early termination • Supervisor notifies The Career Center prior to termination • Time reports will no longer be generated once EIS is updated • Scheduled termination • Time reports will no longer be generated once EIS is updated • Students without preprinted Time Reports • If the student has completed the hire process and cannot locate their time report notify Payroll Office (x3450, bitler@tcnj.edu) • Distribution Changes • Notify Payroll Office regarding changes (x3450, bitler@tcnj.edu) • Mailing labels • check distribution numbers • Time keep numbers

7. Additional Information • Corrections to preprinted Time Report • If you need to report a change to the preprinted information on the time report such as the hourly rate or department please contact Gail Bitler. These changes need to be verified and a update to our payroll system maybe necessary. • Reporting hours worked for previous or future pay periods • Hours worked in previous pay periods should be reported on separate time reports. One pay period per time report. Contact Payroll for manual time reports if this occurs. • Do not report hours and submit time reports for future pay periods.

8. Additional Information • Encourage the use of YESS and Direct Deposit • View Paycheck • Enroll in Direct Deposit or change current information • Change Federal W-4 • View state tax • Change address • Instructions for YESS are on the Human Resources website. Thank you for your time!