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1. Creative Napier Annual General Meeting
28th July 2010 Venue confirmed as the NZ Wine Centre
5.30 start with wine tasting
6.00 AGMVenue confirmed as the NZ Wine Centre
5.30 start with wine tasting
6.00 AGM
2. Ken
Introduce Board members and the agenda
Thank outgoing Board members: Margo Mini, Kerry Unsworth, Sue Boil
Welcome: EloiseTaylor, Liam Farris, Mark Heaney, Sally Richards
Hand over to Mark for next slide - apologies etc
Karakia if required
E te Atua Titoro Mai,
Ki Runga I A Matou
E Aka Ana I Tou Tatou Reo
Kor Ihu Kairaiti Hoki
Tou Matau Aariki
amineKen
Introduce Board members and the agenda
Thank outgoing Board members: Margo Mini, Kerry Unsworth, Sue Boil
Welcome: EloiseTaylor, Liam Farris, Mark Heaney, Sally Richards
Hand over to Mark for next slide - apologies etc
Karakia if required
E te Atua Titoro Mai,
Ki Runga I A Matou
E Aka Ana I Tou Tatou Reo
Kor Ihu Kairaiti Hoki
Tou Matau Aariki
amine
3. Creative Napier AGM 2010 Quorate?
Apologies - list
Circulate minutes
Amendments?
Comments?
Questions?
Matters arising?
Any other business for the AGM?
Confirm the Agenda
Welcome – Introduction; Outgoing Board Members
Ascertain that a quorum is present
Apologies
Minutes of the previous AGM
Any Matters arising and AOB
Confirmation of Agenda
Report from Directors
Chairman’s report
Treasurer’s report
General Business
Rule Changes
Approve Strategic Plan
Appoint auditor/ honorary solicitor
Election of Board
Nominations
Mark
Record any apologies
Quorate = more than 5 (Rule12) - if not quorate, adjourn for 7 – 14 days with at least 5 days notice, - it has to be before the 31st July (Rules 9 – within four months year end, Rule 17 year end 31 March
Any amendment, comments or questions on the minutes?
Any matters arising not on the agenda?
Propose minutes be accepted, seconded by a Director – in favour, against - majority carries
Any matters arising?
Any items of AOB for the agenda?
Pass over to Ken for next slide
Mark
Record any apologies
Quorate = more than 5 (Rule12) - if not quorate, adjourn for 7 – 14 days with at least 5 days notice, - it has to be before the 31st July (Rules 9 – within four months year end, Rule 17 year end 31 March
Any amendment, comments or questions on the minutes?
Any matters arising not on the agenda?
Propose minutes be accepted, seconded by a Director – in favour, against - majority carries
Any matters arising?
Any items of AOB for the agenda?
Pass over to Ken for next slide
4. Report from Directors Year end report to NCC (Summary)
Current Issues
Looking Forward
Apologies
Minutes of the previous AGM
Any Matters arising and AOB
Confirmation of Agenda
Report from Directors
Chairman’s report
Treasurer’s report
General Business
Rule Changes
Approve Strategic Plan
Appoint auditor/ honorary solicitor
Election of Board
Nominations
Ken
How are we doing against our plan? – what did we say we would do this year?
Service agreement with Napier City Council – report in programme
Current trends - What’s going on nationally and locally?
Sense of coming together
What have we got planned for next year?
Service level agreement based on strategic direction and NCC Arts policy
3 Goals, 7 objectives and 6 performance indicators
When you’ve finished call for Treasurer’s reportKen
How are we doing against our plan? – what did we say we would do this year?
Service agreement with Napier City Council – report in programme
Current trends - What’s going on nationally and locally?
Sense of coming together
What have we got planned for next year?
Service level agreement based on strategic direction and NCC Arts policy
3 Goals, 7 objectives and 6 performance indicators
When you’ve finished call for Treasurer’s report
5. Treasurer’s Finance Report
Nutshell accounts April 09 March 2010
Total assets $58,998 ? $43,973
Total liabilities $ 44,815 ?
Total members funds $14,173 ? $2.5m
Total income
Total expenses
Net surplus / (deficit)
Budget July 2010 – June 2011 Apologies
Minutes of the previous AGM
Any Matters arising and AOB
Confirmation of Agenda
Report from Directors
Chairman’s report
Treasurer’s report
General Business
Rule Changes
Approve Strategic Plan
Appoint auditor/ honorary solicitor
Election of Board
Nominations
Jackie
Statements of account
Auditors findings
Jackie
Statements of account
Auditors findings
6. General Business
Rule Changes
Secretary/Treasurer role split
Remove manager deputy chair
Friends / members
Address of office
Numbering
Officer Liability
‘in writing’
Year end
Board members
Strategic Plan
Appoint Auditor & Honorary Solicitor
Apologies
Minutes of the previous AGM
Any Matters arising and AOB
Confirmation of Agenda
Report from Directors
Chairman’s report
Treasurer’s report
General Business
Rule Changes
Approve Strategic Plan
Appoint auditor & honorary solicitor
Election of Board
Nominations
Mark
Mark
11. Election of Board Apologies
Minutes of the previous AGM
Any Matters arising and AOB
Confirmation of Agenda
Report from Directors
Chairman’s report
Treasurer’s report
General Business
Rule Changes
Approve Strategic Plan
Appoint honorary auditor/solicitor
Election of Board
Nominations
Mark to nominate Ken as Chair; then
Ken as Chair nominates/seeks nominations and counts votes for the rest (max12)
Officers to be appointed at first Board meeting (after AGM)
Treasurer
SecretaryMark to nominate Ken as Chair; then
Ken as Chair nominates/seeks nominations and counts votes for the rest (max12)
Officers to be appointed at first Board meeting (after AGM)
Treasurer
Secretary
12. Close of AGM Any other Business?
Chairman’s closing remarks
Refreshments
Ken
Thank you for your ongoing support – meeting closed
Ken
Thank you for your ongoing support – meeting closed