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creative napier

Agenda for the Meeting. . Welcome

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creative napier

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    1. Creative Napier Annual General Meeting 28th July 2010 Venue confirmed as the NZ Wine Centre 5.30 start with wine tasting 6.00 AGMVenue confirmed as the NZ Wine Centre 5.30 start with wine tasting 6.00 AGM

    2. Ken Introduce Board members and the agenda Thank outgoing Board members: Margo Mini, Kerry Unsworth, Sue Boil Welcome: EloiseTaylor, Liam Farris, Mark Heaney, Sally Richards Hand over to Mark for next slide - apologies etc Karakia if required E te Atua Titoro Mai, Ki Runga I A Matou E Aka Ana I Tou Tatou Reo Kor Ihu Kairaiti Hoki Tou Matau Aariki amineKen Introduce Board members and the agenda Thank outgoing Board members: Margo Mini, Kerry Unsworth, Sue Boil Welcome: EloiseTaylor, Liam Farris, Mark Heaney, Sally Richards Hand over to Mark for next slide - apologies etc Karakia if required E te Atua Titoro Mai, Ki Runga I A Matou E Aka Ana I Tou Tatou Reo Kor Ihu Kairaiti Hoki Tou Matau Aariki amine

    3. Creative Napier AGM 2010 Quorate? Apologies - list Circulate minutes Amendments? Comments? Questions? Matters arising? Any other business for the AGM? Confirm the Agenda Welcome – Introduction; Outgoing Board Members Ascertain that a quorum is present Apologies Minutes of the previous AGM Any Matters arising and AOB Confirmation of Agenda Report from Directors Chairman’s report Treasurer’s report General Business Rule Changes Approve Strategic Plan Appoint auditor/ honorary solicitor Election of Board Nominations Mark Record any apologies Quorate = more than 5 (Rule12) - if not quorate, adjourn for 7 – 14 days with at least 5 days notice, - it has to be before the 31st July (Rules 9 – within four months year end, Rule 17 year end 31 March Any amendment, comments or questions on the minutes? Any matters arising not on the agenda? Propose minutes be accepted, seconded by a Director – in favour, against - majority carries Any matters arising? Any items of AOB for the agenda? Pass over to Ken for next slide Mark Record any apologies Quorate = more than 5 (Rule12) - if not quorate, adjourn for 7 – 14 days with at least 5 days notice, - it has to be before the 31st July (Rules 9 – within four months year end, Rule 17 year end 31 March Any amendment, comments or questions on the minutes? Any matters arising not on the agenda? Propose minutes be accepted, seconded by a Director – in favour, against - majority carries Any matters arising? Any items of AOB for the agenda? Pass over to Ken for next slide

    4. Report from Directors Year end report to NCC (Summary) Current Issues Looking Forward Apologies Minutes of the previous AGM Any Matters arising and AOB Confirmation of Agenda Report from Directors Chairman’s report Treasurer’s report General Business Rule Changes Approve Strategic Plan Appoint auditor/ honorary solicitor Election of Board Nominations Ken How are we doing against our plan? – what did we say we would do this year? Service agreement with Napier City Council – report in programme Current trends - What’s going on nationally and locally? Sense of coming together What have we got planned for next year? Service level agreement based on strategic direction and NCC Arts policy 3 Goals, 7 objectives and 6 performance indicators When you’ve finished call for Treasurer’s reportKen How are we doing against our plan? – what did we say we would do this year? Service agreement with Napier City Council – report in programme Current trends - What’s going on nationally and locally? Sense of coming together What have we got planned for next year? Service level agreement based on strategic direction and NCC Arts policy 3 Goals, 7 objectives and 6 performance indicators When you’ve finished call for Treasurer’s report

    5. Treasurer’s Finance Report Nutshell accounts April 09 March 2010 Total assets $58,998 ? $43,973 Total liabilities $ 44,815 ? Total members funds $14,173 ? $2.5m Total income Total expenses Net surplus / (deficit) Budget July 2010 – June 2011 Apologies Minutes of the previous AGM Any Matters arising and AOB Confirmation of Agenda Report from Directors Chairman’s report Treasurer’s report General Business Rule Changes Approve Strategic Plan Appoint auditor/ honorary solicitor Election of Board Nominations Jackie Statements of account Auditors findings Jackie Statements of account Auditors findings

    6. General Business Rule Changes Secretary/Treasurer role split Remove manager deputy chair Friends / members Address of office Numbering Officer Liability ‘in writing’ Year end Board members Strategic Plan Appoint Auditor & Honorary Solicitor Apologies Minutes of the previous AGM Any Matters arising and AOB Confirmation of Agenda Report from Directors Chairman’s report Treasurer’s report General Business Rule Changes Approve Strategic Plan Appoint auditor & honorary solicitor Election of Board Nominations Mark Mark

    11. Election of Board Apologies Minutes of the previous AGM Any Matters arising and AOB Confirmation of Agenda Report from Directors Chairman’s report Treasurer’s report General Business Rule Changes Approve Strategic Plan Appoint honorary auditor/solicitor Election of Board Nominations Mark to nominate Ken as Chair; then Ken as Chair nominates/seeks nominations and counts votes for the rest (max12) Officers to be appointed at first Board meeting (after AGM) Treasurer SecretaryMark to nominate Ken as Chair; then Ken as Chair nominates/seeks nominations and counts votes for the rest (max12) Officers to be appointed at first Board meeting (after AGM) Treasurer Secretary

    12. Close of AGM Any other Business? Chairman’s closing remarks Refreshments Ken Thank you for your ongoing support – meeting closed Ken Thank you for your ongoing support – meeting closed

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