Successful Grant Submissions at VUMC Beth Berman Administrative Officer of Research

1. Successful Grant Submissions at VUMC Beth Berman Administrative Officer of Research Department of Medicine Division of Clinical Pharmacology beth.berman@vanderbilt.edu

2. CLIN PHARM MAJOR SOURCES OF FUNDING: • 9 P or U grants (P01s, P60, U01s, U19, U54) • 22 R01 or equivalent grants • 32 Other (AHA, DOD, NASA, Foundation and Non-Federal) awards • 4 K Career Development grants • 2 T32 grants • 1 K12 Institutional grant • 1 VPSD award

3. FEDERAL FUNDING SOURCES • National Institutes of Health • http://grants.nih.gov/grants/oer.htm • Search by Institute Center (IC) Agency, grant mechanism, or research topic • Department of Defense/eBRAP • https://ebrap.org/eBRAP/public/Program.htm • Search by Research Program Opportunities • National Science Foundation • http://www.nsf.gov/funding/ • Search by Program Area

4. Non-FEDERAL FUNDING SOURCES • proposalCentral • https://proposalcentral.altum.com/ • Search by Sponsor or Program • American Heart Association/ grants@heart • http://my.americanheart.org/professional/Research/FundingOpportunities/Funding-Opportunities_UCM_316909_SubHomePage.jsp • Doris Duke Charitable Foundation • http://www.ddcf.org/Grants/Funding-Opportunities-and-Competitions/ • American Diabetes Association • http://professional.diabetes.org/HomeResearchGrantsAndFunding.aspx?hsid=2 • JDRF • http://jdrf.org/grant-center/grant-opportunities-and-deadlines/ • Pivot/ VUMC (formerly FINDGrants) • http://pivot.cos.com/funding_main

5. Select your grant mechanism • Grad Students/Post Doc Fellows • Grants available to promote careers in research • Provide salary stipends, travel, lab supplies, etc. • Examples: • NIH: F31, F32, T32, Diversity Supplement on Mentor’s Parent Grant • AHA: Pre/Postdoctoral Fellowships • Susan G. Komen: Postdoctoral Fellowships for Basic/Translational and Clinical Research Areas

6. Select your grant mechanism • Junior Faculty • Grants available to promote research independence • Provide salary, travel, and research support, etc. • Examples: • NIH: K Career Development Awards • Doris Duke: Scientist Development Award • VUMC: CTSA KL2, BIRCWH K12, & VPSD

7. Select your grant mechanism • Established Faculty • Grants available to support research discoveries • Various levels of funding to support research lab salaries, travel, and other expenses, etc. • Examples: • NIH: R03/R21/R01; U01; & P01 • DOD: BCRP Innovator Award; LCRP Idea Development Award • Foundation Leducq: Transatlantic Networks of Excellence • Industry Companies: Baxter, Bristol Myers Squibb, Forest

8. LEARN YOUR FUNDING CYCLES • NIH offers 3 funding cycles

9. LEARN YOUR FUNDING CYCLES • Non-federal sponsors deadlines vary depending on their funding availability • Check research funding pages often • Sign up for funding alerts/newsletters

10. Prepare your team • Select your scientific key personnel (including consultants) well in advance • Regularly meet to discuss collaborations • Collect updated biosketches • Notify your grants manager of future submissions 2-3 months before deadline

11. Prepare your grant narratives • Internal routing starts 10 business days before deadline • Any proposal will need the following for internal approval: • Title (Final) • Key Personnel (Final) • Abstract /Relevance Statement (Draft) • Budget (Final) • Budget Justification (Final) • Facilities/Equipment (Draft) • Info for Your Grants Admin: • Letters of Support – Y/N • Subcontracts – Y/N • Appendix – Y/N • Animals – Y/N • Human Subjects – Y/N • Extra items needed for routing: • Billing Rate # from Starbrite • Planned Enrollment Form • Inclusion Enrollment Form

12. Routing Your Subcontracts Grant Proposals Progress Reports Complete Face Page/ LOI Detailed Budget Budget Justification Scope of Work Other Support for Key Personnel All Personnel Report Checklist • Complete Face Page/ LOI • Detailed Budget • Budget for Entire Proposed Period of Support • Budget Justification • Scope of Work • Biosketch – All Key Personnel • Resources • Checklist

13. Routing your Grant Application • Internal approvals are collected in Coeus • PI and Key Personnel are required to submit their Conflict of Interest and/or PI Assurance forms in PEER (proposal will not be approved to submit until this is completed) • PI continues to work on science; except no changes to Budget, Key Personnel, or Enrollment Tables

14. Submitting your grant application • Finalize your grant narratives and send to your grants admin • OSP prefers for PI to submit 3 days before deadline • Ensures plenty of time to fix any errors • Review final documents with your grants admin before you submit • Review final submission • NIH via eRA Commons (48 hours prior to deadline) • DOD via eBRAP (see program announcement for cut off date)

15. Timeline review

16. Common Pitfalls • Missing narratives • Cover letter • Letters of support • Wrong salary/fringe in budget • Missing key personnel • Missing eRA Commons username • PI not affiliated to VUMC in eRA Commons • Narratives over the page limits • Using special symbols • Research strategy figures are incorrect

17. Questions?