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Introduction to Electronic NIH Grant Submissions

Introduction to Electronic NIH Grant Submissions. NIH and Grants.gov. February, 2006. AGENDA. Background Process Entering Grants.gov Identifying a Funding Opportunity PureEdge Application Package Routing and Submission. AGENDA (cont). Issues Identified Short term solutions

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Introduction to Electronic NIH Grant Submissions

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  1. Introduction to Electronic NIH Grant Submissions NIH and Grants.gov February, 2006

  2. AGENDA • Background • Process • Entering Grants.gov • Identifying a Funding Opportunity • PureEdge • Application Package • Routing and Submission

  3. AGENDA (cont) • Issues Identified • Short term solutions • Long term solutions • Review of SF 424 (R&R) forms • Questions

  4. What is the Timeline for NIH? • NIH has begun to transition apps to Grants.gov by individual research program/funding mechanism • R03/R21/R33 June 1, 2006 • R01 February 1, 2007 • ALL apps in response to transitioned mechanisms will require electronic submission through Grants.gov on SF424 “forms” • Mechanisms not yet transitioned will continue to require submission on PHS398 on paper • By the end of October 2007 (January 2008 for AIDS Applications) require all submissions of all mechanisms through Grants.gov using SF424 family of forms/data set

  5. Using PureEdge and Grants.gov What’s the Basic Process? • PI enters www.grants.gov • Selects “Getting Started” • Selects “grant researcher” • Identifies Funding opportunity • Downloads required software • PureEdge Viewer – available at grants.gov • Downloads application package • PI must have an updated NIH Commons account • PI must have PDF creation software

  6. Pure Edge & Grants.gov Basic Process (cont.) • PI completes the application within PureEdge viewer • Application must be saved locally • Transmittal and electronic copies are processed through the School and delivered to ORS • ORS will review and submit to Grants.gov

  7. Then…… • Application is available for agency validation • Email sent to PI and ORS when received • Not all agencies require additional verifications • PI and ORS verifies application in NIH Commons within TWO days of receipt of email. • PI and ORS can see validation errors and warnings • Errors must be fixed • For on-time submissions, application must be resubmitted prior to deadline

  8. Time is of the Essence • New Forms – New Definitions • New process – Unforeseen problems • PI’s should request NIH Commons account at least two weeks prior to submission, if one has not been established • Subcontracts documents are required as PureEdge document • Grant Application must be complete prior to sending to ORS for submission

  9. Getting Started • Read the instructions and review the tutorial • The University is already registered in Grants.gov • Individual PI’s and BA’s do not need to be registered • The University has a Data Universal Number System (DUNS) number and is registered in the Central Contractors Registry • Do not reregister the institution • All PI’s must be have an updated account in the NIH Commons • PI’s must download and install the free PureEdge viewer • PI’s should review technical requirements, ie PDF creation software

  10. Issues • Currently there is no native Macintosh client for PureEdge software • Macintosh users need Windows emulation program and special instructions or work entirely on-line using a Citrix server solution with Grants.gov • Grants.gov promises a real Mac solution for PureEdge sometime in November 2006 • Transfer of Grant Application Packages • Deadlines

  11. How are we going to do this? • Penn’s long term solution: • System to System submission from PennERA to Grants.gov • Investigators create their proposals and route them for internal approval in Proposal Development module • Resulting Data Set is sent to Grants.gov via XML data-stream • Web-based (Mac and Windows compatible) • Expected Fall 2006 • Near Term Solutions • Working with ISC • Mac instructions to be published • Server based Windows emulation for Mac users • User friendly web-based file transfer

  12. What Does that Mean?? • Applications are to be submitted to ORS THREE DAYS ahead of the deadline

  13. ORS Response • ORS has been submitting grant application to grants.gov since August, 2004 • Including two for the December conference grant deadline and three as part of SBIR/STTR applications • ORS has developed a communication plan • Newsletter, Departmental Visits, ORS website, brochures, reference guides • Training • Training session – NIH eRA Commons March 6, 2006 • Hands-on session to be scheduled starting in April targeted to prospective applicants

  14. Additional Resources • Grants.Gov Getting Started • http://www.grants.gov/GetStartedHelp • NIH Electronic Submission • http://era.nih.gov/ElectronicReceipt/ • New SF424(R&R)Forms (Draft Versions) • http://grants2.nih.gov/grants/forms.htm • NIH Commons • https://commons.era.nih.gov/commons/ • ORS Newsletter and Electronic Submission Webpages • http://www.upenn.edu/researchservices

  15. Presenters • Pamela S. Caudill, Director, Pre-Award Office of Research Services (215) 573-6706 caudill@pobox.upenn.edu • Evelyn J. Ford, Associate Director Office of Research Support Services, SOM (215) 573-1395 fordej@mail.med.upenn.edu

  16. SF424(R&R) Sample Demonstration • Modular and Non-Modular Application Package • http://grants2.nih.gov/grants/funding/424/index.htm • DRAFT version of R01 application (PA-06-GNRL). • NOT yet available at Grants.gov. • Be sure to download all application packages directly from Grants.gov — do not use sample packages.

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