5S ONCSS 3 International 5S Steps for Improvement KAIZEN Seiri Organization

1. 5S stands for 5 initials of the following Japanese words: 1. Sei-ri (Organization) 2. Sei-ton (Neatness) 3. Sei-so (Cleaning) 4. Sei-ke-tsu (Standardization) 5. Shi-tsu-ke (Self-discipline) 5S ONCSS 3

2. International 5S 5 Steps for improvement KAIZEN 2

3. Seiri = Organization Dictionary definition: To put things in order (or organize them) according to a specific rule or principle. Alphabetical Order A, B, C, D, ….. Z Numerical Order 1, 2, 3, 4, …… Industrial definition: To distinguish between necessary things and unnecessary things, and getting rid of what you do not need. 2

4. Not necessary now, but maybe in the future Necessary Unnecessary Why messy? Every item on my desk belongs to the gray circle 2

5. Not necessary now, but maybe in the future Do you throw these things away? It works! It has a value! It’s still new! It’s usable! It looks nice!

6. The first step to assist your decision to “throw away or save” is a Red tag movement. at Japanese companies

7. Red tag movement At the beginning of each month, put a red tag on every item. During the month, remove the red tag when item is used. At the end of the month, decide whether the item with the tag is necessary or not. 2

8. Typical Seiri Activities 1. Eliminate defects and breakage 2. Organize the warehouse

9. Sei-ton Sei-ri Sei-ri Sei-ton Seiri Seiton 2

10. Question When you ask someone to bring a hammer, how long can you wait without getting mad? How long is your patience? 5 minutes? 2 minutes?? or 5 seconds???

11. 30 Second Rule Tool Box

12. K.P.Shrestha (Nepal)

13. 30 Second Rule 30 Second Rule 1 The Japan HR Association

14. Key Words: • Design an efficient layout. • (Functional storage) • Eliminate search • (Less search) Everything should have a name. (A place for everything and everything in its place) Reserved seats 1

15. Typical Seiton Activities 1. Stripes on files 2. First in, first out 3. Easy to read notices Before After 1 T. Sugiyama “The 5S Approach to Improvement” PHP, 1995

16. Sei-so

17. Seiso = Cleaning Definition: Eliminating trash, filth, and foreign matters for a cleaner workplace. Cleaning as a form of inspection.

18. Key Words: Keep things clean + Inspection (Caring attitude) 1

19. Cleanliness is a big business today. Sanitation engineers Laundry Dry cleaner Janitor Garbage collector Pollution control operator Clean-room designer One-third (1/3) or one-fourth (1/4) of the total investment amount is used for cleanliness. 1

20. Typical Seiso Activities 1. Quick 5S drill 2. Sparkling clean campaign 3. Everybody is a janitor

21. Sei-ri Sei-ke-tsu Sei-ri Sei-ke-tsu Sei-so Sei-ton Sei-ton Sei-so Seiri Seiton Seiso Seiketsu 4

22. Seiketsu = Standardization Definition: Keeping things organized, neat, and clean, even in personal and environment aspects. SEIRI SEITON SEISO 1

23. What is “Problem” ? Problem is something like ----.

24. Charles H. Kepner Benjamin B. Tregoe “The New Rational Manager” Princeton Research Press, Shin-kanrisha no Handanryoku (Japanese Edition), 1985 Ideal State Current State GAP

25. Key Words: • Define an ideal state • Standardize the solution • (5S standardization) Documentation (ISO 9000) 1

26. Sei-ri Sei-ke-tsu Sei-ri Shi-tsu-ke Sei-so Sei-ton Sei-ton Shi-tsu-ke Sei-so Sei-ke-tsu Seiri Seiton Seiso Seiketsu Shitsuke 5

27. Shitsuke = Self-discipline Definition: Doing the right things as a matter of course.

28. Key Words: • Habit formation(Make it a habit) • Create a disciplined workplace 1